UC Office of the President invites comments on a proposed Presidential Policy on Open Access for Theses and Dissertations. The policy is new and includes the following key issues:
- There is currently no systemwide uniformity or policy for ensuring open access to UC graduate students' theses and dissertations. This policy will provide systemwide consistency for these works.
- Allowance for embargoes that delay the date theses or dissertations are made available in an open access repository.
You can access the proposed policy at http://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/pres-policy-openaccess-thesesanddiss.html
Comments should be submitted no later than Feb. 22, 2018, to email@example.com.
Changes to several UC Presidential policies regarding relocation, travel, financial deficit management, probationary periods and payroll pertain to ANR members. The new, revised and rescinded UC Presidential Policies can be viewed at http://policy.ucop.edu. Below is an outline of the changes.
BFB-G-13 Policy and Regulations Governing Moving and Relocation
The core changes that went into effect on Oct. 15, 2017, include the following:
• removed policy on relocation allowance;
- added provision allowing the reimbursement of reasonable expenses associated with the sale of former primary residence or unexpired lease expenses associated with new appointment;
- added repayment provisions requiring new appointees to reimburse moving and relocation expenses if the appointees voluntarily separate from the position prior to completing one year of service;
- clarified the reimbursement of meals while in temporary living quarters; and
- revised to require submission of nontaxable expenses reimbursement requests within a reasonable amount of time not to exceed 60 days.
BFB-G-28 Travel Regulation Policy
The core changes that are effective immediately, relate to travel within the continental U.S. under 30 days and include the following:
- reduction in the lower maximum daily meals and incidentals reimbursement from $7 4 to $62; and
- establishment of a maximum lodging reimbursement rate of $275 per night, before taxes and mandatory hotel fees.
Exceptions are allowed if a hotel rate at $275 is not available. Traveler must submit additional documentation, such as price comparisons within the proximity of the meeting location, that supports the higher lodging rate incurred. Price comparisons should be performed at the time of booking. Pre-arranged conference lodging rates in excess of $275 per night do not require an exceptional approval.
NEW ANR Deficit Management Policy Section 293 (http://ucanr.edu/sites/anrstaff/files/271966.pdf )
Revised PPSM-22: Probationary Period has undergone a technical review
To comply with the policy review requirement, as well as the Working Smarter Initiative directive to incorporate policies where appropriate.
Revisions to the policy include the following:
- incorporation of the probationary language from PPSM-61: Release During the Probationary Period or from Limited, Casual I Restricted, and Floater Appointments; and
- updating definitions with PPSM-3: Types of Appointment updates and remove any common term definitions and including a reference to PPSM-2: Definitions.
PPSM-61: Release During the Probationary Period or from Limited, Casual/Restricted, and Floater Positions.
The majority of the policy language and content has been incorporated into the recently approved revised PPSM-3: Types of Appointment, and the remaining probationary language has been incorporated into the attached revised PPSM-22: Probationary Period Policy.
AM-P-196-30 Payroll: OASDI and Medicare Contributions
This Accounting Manual Chapter was determined to be more a procedural/guideline and not a Presidential policy. This procedure will be moved into the Accounting Manual SharePoint site.
UC Office of the President invites comments on a proposed new policy for Crime Awareness and Campus Security (Clery Act). The proposed policy can be viewed at http://ucanr.edu/sites/anrstaff/files/271802.pdf.
The Clery Act (otherwise officially known as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, section 485 of the Higher Education Act, codified at 20 U.S.C. 1092 (f)) is a federal law requiring colleges and universities across the United States that receive Title IV funding to disclose information about particular crimes on and around their campuses and related policies. It is the policy of the University to comply with its obligations under the Clery Act and California law.
In accordance with statutory requirements, the University strives to ensure students, faculty and other academic appointees, and staff employees (the “University Community”), have access to accurate information about crimes committed on and around the campus; as well as, access to University wide security policies and related local campus procedures and a confidential reporting process for victims and witnesses. This policy describes roles and responsibilities for the University Community related to compliance with legal requirements regarding crime reporting, awareness and prevention.
If you have any questions or if you wish to comment, please contact Robin Sanchez at firstname.lastname@example.org, no later than Nov. 10, 2017. Please indicate “Clery Act Policy” in the subject line.
A revised version of UC policy APM – 015 (The Faculty Code of Conduct) and APM - 016 (University Policy on Faculty Conduct and the Administration of Discipline) will become effective on July 1, 2017. Changes in policy include improving prevention of and response to sexual violence and sexual harassment. Academics should read the revised policy sections posted at http://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policy-issuances-and-guidelines/revised-apm-015-and-016.html.
In her issuance letter, Aimee Dorr, UC provost and executive vice president for academic affairs, provides background and summarizes the policy changes. See http://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policy-issuances-and-guidelines/revised-apm-015-and-016.html.
Marked up copies showing edits to the policy language are available at http://ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/apm-015-016.html.
The University of California is inviting comments on proposed revisions to the Academic Personnel Manual sections listed below. Note that APM 740 applies to Agriculture and Natural Resources:
740, Leaves of Absence/Sabbatical Leaves (APM - 740);
285, Lecturer with Security of Employment Series (APM - 285);
210-3, Instructions to Review Committees that Advise on Actions Concerning the Lecturer with Security of Employment Series (APM - 210-3); and
133-0-B, Limitation on Total Period of Service with Certain Academic Titles (APM - 133).
Proposed revisions modify language intended to make the title more accurately reflect the requirements for advancement in the series and make hiring, evaluation and promotion practices more consistent across the UC system.
The proposal is located on the UCOP Academic Personnel and Programs website, “Policies under review,” under the “Systemwide Review” link at http://ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/index.html.
If you have any questions or if you wish to comment, please contact Robin Sanchez at email@example.com no later than June 26, 2017.