Posts Tagged: Policy

Employee Comment: Proposed revisions to APM-710, leaves of absence/sick leave/medical leave

The University of California Office of the President invites comments on the following proposed policy:

• APM - 710, Leaves of Absence/Sick Leave/Medical Leave

The policy is proposed to be revised and includes the following key revisions:

• Proposed effective date of the policy revision is January 1, 2025.
• Policy title updated to clarify the policy applies to paid sick leave. 
• Policy updated to provide paid medical leave to Agronomists, Astronomers and Curators who have a full-time appointment for at least a full academic year. 
• Policy updated to permit paid sick leave accrual and usage to certain academic appointees who have a paid appointment of at least thirty (30) calendar days, and to those with less than 50% appointments.
• Policy updated to provide a paid sick leave bank to all faculty, Agronomists, Astronomers and Curators who have an appointment of at least thirty (30) calendar days.
• Policy updated to provide a paid sick leave bank to academic appointees in university extension who do not accrue sick leave who have an appointment of at least thirty (30) calendar days.
• Policy updated to include protected paid sick leave.
• Policy updated to extend the period during which accrued and unused paid sick leave may be reinstated if an appointee is reemployed after a separation from employment and to address reinstatement of unused days from a paid sick leave bank.
• Policy updated to allow use of paid sick leave for additional reasons, including preventive care and for specified purposes for victims of domestic violence, sexual assault, or stalking.
• Policy updated to provide notice requirements for an academic appointee to use paid sick leave.
• Policy updated to include recording of paid medical leave, paid sick leave bank, and paid sick leave accrual and use.

The proposed APM - 710 is posted to the Academic Personnel and Programs website under the “Systemwide Review” tab. It can also be reviewed here: https://ucanr.edu/sites/PCPA/Revisions/.

If you have any questions or if you wish to comment on this policy revision, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than April 22, 2024. Please indicate “APM-710 Revision” in the subject line.

New presidential practices and policy on anti-discrimination

UC ANR is deeply committed to supporting our community and building a positive work environment that is welcome, accessible and inclusive to all. We are pleased to announce, that in collaboration with the entire UC system, there has been a strategic evaluation of initiatives and activities in relation to the prevention, detection and response to harassment and discrimination.  As a result, President Drake shared in his letter to the UC community that a Presidential Workgroup has reviewed and recommended a number of systemwide initiatives including a new policy and procedural framework that will offer enhanced protection, support and resources to the entire UC community.

• The Systemwide Office of Civil Rights:  This new umbrella office has just been launched to provide systemwide leadership, uniform guidance and support on issues related to protecting civil rights at UC locations. It will encompass the existing Systemwide Title IX Office, a new Systemwide Anti-Discrimination Office and a new Systemwide Disability Rights Office.
• Systemwide Policy: Effective February 20, 2024, President Drake, has implemented a new consolidated policy on Anti-Discrimination.  
• Reporting an Incident: Should any member of our community wish to discuss or share an incident, please continue to utilize the Harassment & Discrimination Assistance and Prevention Program (HDAPP). HDAPPserves as the central office for receiving, maintaining and evaluating harassment, discrimination and Title IX complaints. They provide support in prevention of harassment and discrimination from occurring and by educating the communities about the issues and assisting individuals and units to resolve conflicts and complaints related to harassment, discrimination, sexual harassment, sexual violence and hate and bias.

For more information, please contact humanresources@ucanr.edu. For concerns of harassment or discriminatory activities, please reach out to hdapp@ucdavis.edu.

Bethanie Brown
Interim Executive Director of Human Resources

Employee Comment: BUS-50 Controlled Substances Use in Research and Teaching

The University of California Office of the President invites comments on a proposed Presidential Policy BFB-BUS-50: Controlled Substances Use In Research and Teaching. The policy is proposed to be revised and includes the following key issues: 

• Clarify in detail the scope of duties of the Campus Controlled Substances Programs and the Controlled Substances Program Officers;
• Define the Campus Designation form of Drug Enforcement Agency (DEA) Registration and address requirements applicable to DEA Registrations other than Campus Designation, such as individual schedule I DEA Registrations;
• Provide more specific procedures regarding Powers of Attorney;
• Provide additional guidance as to import, export, interstate and intrastate use, transfer and transport of Controlled Substances, as well as Controlled Substances Analogues and DEA-exempt chemical preparations; and
• Establish responsible units and individuals for patient care and clinical Controlled Substances Program.

The proposed revisions to the policy may be viewed at https://ucanr.edu/sites/PCPA/Revisions/.

If you have any questions or if you wish to comment on this policy revision, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than April 5, 2024. Please indicate “BUS-50 Revision” in the subject line.

Employee comment: Vaccination programs policy

On Aug. 16, 2023, the University of California's Policy on Vaccination Programs – With Interim Revisions was issued. The interim revisions move the university's COVID-19 vaccination program to a systemwide opt-out program for all covered individuals. The university's seasonal influenza vaccination program remains an opt-out program. The University of California Office of the President invites comments on changes from the interim revisions to finalize this Presidential Policy.  

As background, there have been significant changes in federal and state public health guidance regarding COVID-19 since the last Systemwide Review period for this policy. The federal Public Health Emergency ended on May 11, 2023, along with the COVID-19 vaccination requirements for federal employees and federal contractors. California's COVID-19 State of Emergency ended on February 28, 2023, and the California Department of Public Health rescinded its health care worker vaccination requirement effective April 3, 2023. 

The draft policy is virtually identical to the policy with interim revisions that was issued on Aug. 16, 2023.  Key revisions include: 

• Policy will require covered individuals to either be up-to-date on COVID-19 vaccination or to opt out of COVID-19 vaccination.  In the event applicable law or public health orders impose stricter vaccination requirements, such as for healthcare workers, the policy will continue to require compliance with those stricter requirements. 
• As policy will no longer require covered individuals to either be up-to-date on COVID-19 vaccination or receive a university-approved exception, model forms and other content regarding the exception process were removed.
• COVID-19 vaccination program implementation guidelines were removed. Relevant language regarding vaccination data moved to main policy. Policy noncompliance language added to main policy, including citations to relevant university policies.  
• Removed content regarding rescinded California Department of Public Health (CDPH) health care worker vaccine requirement.
• Updated language consistent with current public health usage. Removed outdated deadlines and content.

The proposed revisions to the policy may be viewed at https://ucanr.edu/sites/PCPA/Revisions/.

If you have any questions or if you wish to comment on this policy revision, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than Dec. 11, 2023. Please indicate “Vaccination Programs Policy” in the subject line.

 

 

 

Gender Recognition and Lived Name Policy

Across the University of California system, significant steps are being taken to support a more equitable and inclusive work environment. In 2020, President Michael V. Drake, M.D., announced the Gender Recognition and Lived Name Policy (GRLN) to ensure that all individuals are identified by their accurate gender identity and lived or preferred name on university-issued documents and in UC's information systems.

Using correct names and pronouns shows respect and acceptance and honors individual agency. There are many of us who are benefiting from GRLN, including trans and nonbinary people, people whose gender identity is different than indicated on official documents, survivors of abuse or trafficking, people whose lived or preferred name is a variation of their legal name (e.g., international students, faculty and staff who have adopted anglicized names), or married people who had a legal name change, but prefer to use the name under which they have published academic works.

UC ANR, UCPath and UC Systemwide have partnered to offer the following process and system improvements, effective June 20, 2023: 

• UCPath online has built new options to support the Gender Recognition and Lived Name policy.  These changes allow for UC ANR employees to populate changes to the Name field, which flow into our UC ANR Directory and Portal.
• The Name field is defined as a self-chosen or personal and/or preferred professional name used instead of a legal name.
• Starting on June 20, employees can change their name in UCPath using the employee self-service (no longer directly in the UC ANR portal). Watch this video for what to expect in UCPath: What to Expect for Managers and Employees
• Changes made in UCPath will be reflected in the UC ANR Directory and Portal. The legal name change process remains unaffected, for instructions go to: Update My Legal Name.

What Do You Need to Do?

• Keep your name: No change required. What is populated as your UCPath preferred name will become your Name. If there is no preferred name in UCPath, the legal name will populate the Name field.
• Update your name and/or identity: Go to UCPath employee self-service to make updates when: 
1. You prefer a shortened or alternate version of your legal name (ex. Elizabeth = Lizzie; Robert = Rob/Bob; Sung Kwon = Sung).
2. You want to change name and gender as given/birth name/gender does not reflect your gender identity.
3. Your married legal name does not match preferred name under which you are published or known professionally.

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