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Posts Tagged: policy

Oklahoma added to state travel ban

Effective June 22, 2018, California prohibits state-funded and state-sponsored travel to Oklahoma as a result of discriminatory legislation Oklahoma signed into law on May 11, 2018, California Attorney General Xavier Becerra announced. 

Oklahoma joins Alabama, Kansas, Kentucky, Mississippi, North Carolina, Tennessee and Texas on the list of states subject to Assembly Bill 1887 travel prohibitions.

California law prohibits use of state funds to pay for travel to states with laws that discriminate against lesbian, gay, bisexual and transgender people. 

For UC ANR, that means UC systemwide assessment funds, which include state funds, cannot be used for travel to banned states. 

Assembly Bill 1887, which targets states with laws that discriminate based on sexual orientation, gender identity and gender expression, provides some exceptions, such as to participate in meetings or training required by a grant or required to maintain grant funding.

The travel prohibition applies to state agencies, departments, boards, authorities, and commissions, including an agency, department, board, authority, or commission of the University of California, the Board of Regents of the University of California, and the California State University. 

If you have questions, please submit your inquiry via the Ask button at http://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Business_Operations_Center_-_Kearney.

For more information, see these resources:

 

Posted on Friday, June 29, 2018 at 2:00 PM
Tags: June 2018 (1), policy (54), Travel (4)

ANR sets new policy for computer and electronic device purchases

In 2017, ANR learned valuable lessons amid events within the UC Office of the President making necessary our examination of policy and procedures regarding University-purchased portable electronics. As you know, in December 2017, we placed a moratorium on the purchase of electronic devices while we conducted that review. Thank you for your patience during this process. Now that the policy review and the development of compliance standards are completed, we are lifting the moratorium. Let me advise you of the changes in policy and plans for UC ANR's Endpoint Security Management Initiative.

UC Systemwide Policy G-46 Scope

UC Systemwide Policy G-46establishes requirements for the use of University-purchased cellular phones and other portable electronic equipment and outlines the appropriate circumstances for purchasing these resources, specifically cell phones, MiFi's and tablets (e.g. Kindles, Androids & iPads). This does not include tablet PCs, running full versions of desktop operating systems, laptops, or laptops that can be converted to a tablet mode (e.g. Surface Pro, Notebooks, ThinkPads).

UC ANR Employee Eligibility Form for University-Provided Electronic Device (ANR G-46 Eligibility): If an employee requires a portable electronic resource and providing that resource represents a reasonable use of public funds, the Department (Unit) Head can authorize the purchase using the criteria within the ANR G-46 Eligibility Form.

ANR has determined that due to the inherent program delivery focus of certain ANR positions, the ANR G-46 Eligibility form is not required for UC ANR Advisors, Academic Coordinators/Administrators, ANR-based Cooperative Extension Specialists and Community Education Specialists.

UC ANR Employee Agreement Form for University-Provided Electronic Device (ANR G-46 Agreement): Prior to receiving a portable electronic device, all employees must sign a usage agreement acknowledging that the primary use of the resource(s) will be for official University business and that any personal use of the resources will be incidental in nature. This requirement applies to UC ANR Advisors, Academic Coordinators/Administrator, ANR-based Cooperative Extension Specialists and Community Education Specialists.

Implementation

Currently the Controller's Office is piloting a web-based software to coordinate completion, tracking and storage of the new ANR forms. In support of our strategic goals to streamline administrative functions and modernize technology, we plan to make ANR G-46 Eligibility and G-46 Agreement forms part of this pilot. More information will be forthcoming in June. In the meantime, please use the paper forms found at the bottom of this page. There are FAQs within the G-46 policy describing preferred rate plans, approved vendors and other specifics regarding the purchase and use of cell phones, Mi-Fi's and tablets located here.

If you have questions about policy, contact Robin Sanchez, Controller's Office (rgsanchez@ucanr.edu). If you have questions about ordering a cell-phone, Mi-Fi or tablet, please contact either Emily LaRue, BOC-K (elarue@ucanr.edu) or Sally Harmsworth, BOC-D (sharmsworth@ucanr.edu).

The purposes of the above changes are to bring ANR into compliance with UC Systemwide policy and protect our academics and staff from incurring imputed income. Similarly, UC ANR's Endpoint Security Management Initiative is meant, in part, to comply with UC Systemwide IS-3 Cybersecurity policy. IS-3 will shield ANR staff and academics from external threats such as ransomware, information and privacy breaches, and data loss that could jeopardize our mission of public service, research, and education.  What follows are details of the Initiative's goals and standards.

ANR Endpoint Security Management Initiative

In order to strengthen our cybersecurity posture and to comply with UC Systemwide IS-3 cybersecurity policy, ANR is launching an Endpoint Security Management Initiative covering all ANR-owned computers. The objectives of this initiative are:

  • To better protect UC ANR-owned IT assets (hardware, software, data) via prevention, threat identification and detection.
  • To automate computer updates and patch critical cybersecurity vulnerabilities in a timely manner to mitigate risks.
  • To ensure computer security software is installed and updated to protect UC ANR-owned computers and data.

As a key component of this initiative, the ANR IT department will coordinate the computer procurement process and ANR will standardize on several Dell Latitude laptop and OptiPlex desktop computer models. All new computer purchase requests will be initiated using the ANR IT Help Desk ticketing system. ANR IT staff will consult with end users to determine appropriate laptop or desktop computer models to be ordered and will coordinate the placement of computer orders via the UC Davis AggieBuy system. New computers will be delivered to the ANR IT department in Davis to be configured and appropriate cybersecurity software installed before being shipped to the end user's location.

New ANR Procedure for Ordering Laptops and Desktop Computers

Effective immediately, all requests for laptop and desktop computer orders charged to ANR funds must be routed to the ANR IT department via the IT ticketing system. Due to ANR cybersecurity requirements, the use of UC purchasing cards or personal funds to purchase ANR-owned computers is no longer allowed.

Procedure:

(1)  The end user will create a ticket in the ANR IT Ticketing System identifying the type of laptop or desktop computer to be purchased. The IT Ticketing System can be accessed in the ANR Portal via the “IT Help” button.

(2)  As necessary, IT staff will consult with the end user to determine the appropriate laptop/desktop computer model and needed specifications. As part of this process, the end user will be provided an “ANR Computer Purchase Request Form.”

(3)  The end user will complete and obtain unit financial approval on the “ANR Computer Purchase Request Form,” then upload the form to the IT ticket.

(4)  The ANR IT department will place the order through AggieBuy and upload the "ANR Computer Purchase Request Form" as supporting documentation. 

  1. The shipping location will be designated as the ANR IT department in Davis.
  2. As orders are entered into AggieBuy, standard ANR financial approval routing will occur.

(5)  The ANR IT department will receive new computer equipment and provide appropriate ANR imaging and encryption and will then ship the equipment to the end user's unit location.

Detailed information on the ANR Endpoint Security Management Initiative and the ordering procedures will be posted on the ANR IT website by May 15. If you have questions about this initiative, please contact Tolgay Kizilelma at tkizilelma@ucanr.edu.

Sincerely,

Tu Tran
ANR Associate Vice President - Business Operations

 

Posted on Friday, April 27, 2018 at 5:01 PM
Tags: April 2018 (2), cell phones (1), computers (1), policy (54), Tolgay Kizilelma (1), Tu Tran (1)
Focus Area Tags: Innovation

Employee comment sought on proposed policy on conflicts of interest

The Office of the President invites comments on a proposed new Presidential Policy on Disclosure of Financial Interests and Management of Conflicts of Interest in Private Sponsors of Research and proposed revised APM - 028, Disclosure of Financial Interest in Private Sponsors of Research.

This new policy provides the core parameters for continued compliance with the regulations issued by the Fair Political Practices Commission (FPPC). Effective July 22, 2015, the FPPC revised its regulations that affect review of Statements of Economic Interests for Principal Investigators (also known as the Form 700-U). The University will continue its long-standing practice of performing a substantive review of Forms 700-U. However, this new policy will provide the UC campuses, Lawrence Berkeley National Laboratory, and the Division of Agriculture and Natural Resources greater control over their local processes in reviewing the Forms 700-U.The proposed new presidential policy will govern continued compliance with FPPC regulations and review of Forms 700-U for all University employees, while revised APM - 028 will maintain additional important principles guiding the conduct of sponsored research for academic appointees.

The proposed new Presidential Policy on Disclosure of Financial Interests and Management of Conflicts of Interest in Private Sponsors of Research and the proposed revised APM - 028, Disclosure of Financial Interest in Private Sponsors of Research, are posted under the “Systemwide Review” tab at https://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/index.html

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than June 15, 2018.

 

 

Posted on Sunday, April 1, 2018 at 3:28 PM

UC Sexual Violence and Sexual Harassment Policy updated

UC Agriculture and Natural Resources is committed to creating and maintaining a community where all individuals who are employed or participate in University programs and activities can work and learn together in an atmosphere free of violence, harassment, discrimination, exploitation or intimidation. 

Our commitment includes complying with Title IX, which prohibits discrimination on the basis of sex in education programs or activities operated by recipients of federal financial assistance. Sexual harassment and sexual violence are forms of sex discrimination prohibited by Title IX. 

To fulfill its obligations under Title IX and other related state and federal laws, including the Violence Against Women Reauthorization Act (VAWA), which amended the Clery Act, effective January 1, 2016, the University implemented an updated Sexual Violence and Sexual Harassment Policy. The updated policy outlines the University's procedures for responding promptly and effectively to reports of prohibited conduct such as sexual harassment and sexual violence, which includes sexual assault, dating violence, domestic violence, stalking and gender-based harassment. The policy prohibits retaliation against a person for the good-faith reporting of any of these forms of conduct or participating in any related investigation or proceeding. The University of California systemwide Policy on Sexual Violence and Sexual Harassment is available online at http://policy.ucop.edu/doc/4000385/SVSH

UC ANR's local procedures have been added to the Administrative Handbook and are available at http://ucanr.edu/sites/anrstaff/files/255148.pdf on page 5. The procedures for reporting incidents are also located on UC ANR's Discrimination and Sexual Violence Prevention website under Reporting Sexual Violence and Sexual Harassment

To further support the UC ANR community, UC ANR recently expanded its resources by adding the UC Davis Center for Advocacy Resources and Education (CARE). CARE is the Advocacy Office for Sexual and Gender-based Violence and Sexual Misconduct, and it serves as a confidential resource for UC ANR staff and academics, as well as students, who have experienced any form of sexual violence, including sexual assault, sexual harassment, domestic/dating violence and stalking. CARE provides 24/7 emergency response, crisis intervention and support services for survivors.

All UC employees (except those specifically identified and designated as confidential employees) are required to notify the Title IX Officer if they receive information from a student about a possible incident of sexual violence or sexual harassment. CARE and the UC Davis Academic and Staff Assistance Program (ASAP) can offer confidential consultations without reporting the incident to the Title IX Officer. 

Any member of the UC ANR community may report conduct that may constitute sexual violence, sexual harassment, retaliation and other prohibited behavior by contacting the UC ANR Title IX Officer, John Sims, or another Responsible Employee. A Responsible Employee in UC ANR who receives a report alleging sexual violence or sexual harassment must promptly notify the UC ANR Title IX Officer even if the individual making the report requests that no action be taken. Responsible Employees include academic appointees, all personnel of the UC ANR Human Resources Office, and directors, managers and supervisors. 

Anyone who is aware of an act or acts of violence can anonymously report the incident by reporting the incident to The UC Whistleblower hotline at http://www.ucop.edu/uc-whistleblower or (800) 403-4744. 

The University will respond promptly and effectively to any report of harassment and discrimination and will take appropriate action to prevent, correct and, when necessary, discipline behavior that violates University policy. 

Creating an atmosphere free of violence, harassment and discrimination for everyone to work and learn is a responsibility that we all share. Thank you for helping maintain a safe and comfortable community for UC ANR members and stakeholders. 

For more information, please visit UC ANR's Discrimination and Sexual Violence Prevention website at http://ucanr.edu/sites/DiscriminationSexual_Violence

 

Posted on Friday, March 16, 2018 at 9:54 PM

UC sets policies for drones and independent contractors, seeks comments on military pay supplement

UC has opened the employee comment period for the Draft Revised Presidential Policy on Supplement to Military Pay. The university also announced that two new policies have been published regarding unmanned aircraft systems, also known as drones, and independent contractor guidelines for tax purposes.  

Employee comments sought

The university invites comments on the Draft Revised Presidential Policy on Supplement to Military Pay – Four-Year Renewal, as described below:

The proposal provides eligible employees with supplemental payments equal to the difference between the employees' University pay and their active military duty pay for a period not to exceed the employee's tour of active military duty, until June 30, 2022, or until the separation date of an employee's University appointment, whichever comes first. Benefits provided under the Policy are subject to a two-year lifetime limit. The proposed revisions renew the current Policy for a four-year period, effective July 1, 2018, through June 30, 2022. The Presidential Policy on Supplement to Military Pay applies to all university academic and staff employees.

The Policy proposal is posted under the “Systemwide Review” tab at:  http://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/index.html

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than Monday, May 7, 2018.

New policies

Unmanned Aircraft System (Drone) Policy http://policy.ucop.edu/doc/3500671

Independent contractor guidelines for tax purposes http://policy.ucop.edu/doc/3600670

Posted on Wednesday, February 14, 2018 at 1:05 PM
Tags: February 2018 (1), policy (54)
Focus Area Tags: Innovation

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