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Posts Tagged: policy

UC Sexual Violence and Sexual Harassment Policy updated

UC Agriculture and Natural Resources is committed to creating and maintaining a community where all individuals who are employed or participate in University programs and activities can work and learn together in an atmosphere free of violence, harassment, discrimination, exploitation or intimidation. 

Our commitment includes complying with Title IX, which prohibits discrimination on the basis of sex in education programs or activities operated by recipients of federal financial assistance. Sexual harassment and sexual violence are forms of sex discrimination prohibited by Title IX. 

To fulfill its obligations under Title IX and other related state and federal laws, including the Violence Against Women Reauthorization Act (VAWA), which amended the Clery Act, effective January 1, 2016, the University implemented an updated Sexual Violence and Sexual Harassment Policy. The updated policy outlines the University's procedures for responding promptly and effectively to reports of prohibited conduct such as sexual harassment and sexual violence, which includes sexual assault, dating violence, domestic violence, stalking and gender-based harassment. The policy prohibits retaliation against a person for the good-faith reporting of any of these forms of conduct or participating in any related investigation or proceeding. The University of California systemwide Policy on Sexual Violence and Sexual Harassment is available online at

UC ANR's local procedures have been added to the Administrative Handbook and are available at on page 5. The procedures for reporting incidents are also located on UC ANR's Discrimination and Sexual Violence Prevention website under Reporting Sexual Violence and Sexual Harassment

To further support the UC ANR community, UC ANR recently expanded its resources by adding the UC Davis Center for Advocacy Resources and Education (CARE). CARE is the Advocacy Office for Sexual and Gender-based Violence and Sexual Misconduct, and it serves as a confidential resource for UC ANR staff and academics, as well as students, who have experienced any form of sexual violence, including sexual assault, sexual harassment, domestic/dating violence and stalking. CARE provides 24/7 emergency response, crisis intervention and support services for survivors.

All UC employees (except those specifically identified and designated as confidential employees) are required to notify the Title IX Officer if they receive information from a student about a possible incident of sexual violence or sexual harassment. CARE and the UC Davis Academic and Staff Assistance Program (ASAP) can offer confidential consultations without reporting the incident to the Title IX Officer. 

Any member of the UC ANR community may report conduct that may constitute sexual violence, sexual harassment, retaliation and other prohibited behavior by contacting the UC ANR Title IX Officer, John Sims, or another Responsible Employee. A Responsible Employee in UC ANR who receives a report alleging sexual violence or sexual harassment must promptly notify the UC ANR Title IX Officer even if the individual making the report requests that no action be taken. Responsible Employees include academic appointees, all personnel of the UC ANR Human Resources Office, and directors, managers and supervisors. 

Anyone who is aware of an act or acts of violence can anonymously report the incident by reporting the incident to The UC Whistleblower hotline at or (800) 403-4744. 

The University will respond promptly and effectively to any report of harassment and discrimination and will take appropriate action to prevent, correct and, when necessary, discipline behavior that violates University policy. 

Creating an atmosphere free of violence, harassment and discrimination for everyone to work and learn is a responsibility that we all share. Thank you for helping maintain a safe and comfortable community for UC ANR members and stakeholders. 

For more information, please visit UC ANR's Discrimination and Sexual Violence Prevention website at


Posted on Friday, March 16, 2018 at 9:54 PM

UC sets policies for drones and independent contractors, seeks comments on military pay supplement

UC has opened the employee comment period for the Draft Revised Presidential Policy on Supplement to Military Pay. The university also announced that two new policies have been published regarding unmanned aircraft systems, also known as drones, and independent contractor guidelines for tax purposes.  

Employee comments sought

The university invites comments on the Draft Revised Presidential Policy on Supplement to Military Pay – Four-Year Renewal, as described below:

The proposal provides eligible employees with supplemental payments equal to the difference between the employees' University pay and their active military duty pay for a period not to exceed the employee's tour of active military duty, until June 30, 2022, or until the separation date of an employee's University appointment, whichever comes first. Benefits provided under the Policy are subject to a two-year lifetime limit. The proposed revisions renew the current Policy for a four-year period, effective July 1, 2018, through June 30, 2022. The Presidential Policy on Supplement to Military Pay applies to all university academic and staff employees.

The Policy proposal is posted under the “Systemwide Review” tab at:

If you have any questions or if you wish to comment, please contact Robin Sanchez at, no later than Monday, May 7, 2018.

New policies

Unmanned Aircraft System (Drone) Policy

Independent contractor guidelines for tax purposes

Posted on Wednesday, February 14, 2018 at 1:05 PM
Tags: February 2018 (1), policy (51)
Focus Area Tags: Innovation

Comments sought on Policy on Open Access for Theses and Dissertations

UC Office of the President invites comments on a proposed Presidential Policy on Open Access for Theses and Dissertations. The policy is new and includes the following key issues:

  • There is currently no systemwide uniformity or policy for ensuring open access to UC graduate students' theses and dissertations. This policy will provide systemwide consistency for these works.
  • Allowance for embargoes that delay the date theses or dissertations are made available in an open access repository. 

You can access the proposed policy at

 Comments should be submitted no later than Feb. 22, 2018, to

Posted on Wednesday, December 13, 2017 at 8:31 AM
Tags: December 2017 (1), policy (51)

New, revised and rescinded UC Presidential Policies announced

Changes to several UC Presidential policies regarding relocation, travel, financial deficit management, probationary periods and payroll pertain to ANR members. The new, revised and rescinded UC Presidential Policies can be viewed at Below is an outline of the changes.

BFB-G-13 Policy and Regulations Governing Moving and Relocation

The core changes that went into effect on Oct. 15, 2017, include the following:

• removed policy on relocation allowance;

  • added provision allowing the reimbursement of reasonable expenses associated with the sale of former primary residence or unexpired lease expenses associated with new appointment;
  • added repayment provisions requiring new appointees to reimburse moving and relocation expenses if the appointees voluntarily separate from the position prior to completing one year of service;
  • clarified the reimbursement of meals while in temporary living quarters; and
  • revised to require submission of nontaxable expenses reimbursement requests within a reasonable amount of time not to exceed 60 days.

BFB-G-28 Travel Regulation Policy

The core changes that are effective immediately, relate to travel within the continental U.S. under 30 days and include the following:

  • reduction in the lower maximum daily meals and incidentals reimbursement from $7 4 to $62; and
  • establishment of a maximum lodging reimbursement rate of $275 per night, before taxes and mandatory hotel fees.

Exceptions are allowed if a hotel rate at $275 is not available. Traveler must submit additional documentation, such as price comparisons within the proximity of the meeting location, that supports the higher lodging rate incurred. Price comparisons should be performed at the time of booking. Pre-arranged conference lodging rates in excess of $275 per night do not require an exceptional approval.

NEW ANR Deficit Management Policy Section 293 ( )

Revised PPSM-22: Probationary Period has undergone a technical review

To comply with the policy review requirement, as well as the Working Smarter Initiative directive to incorporate policies where appropriate.

Revisions to the policy include the following:

  • incorporation of the probationary language from PPSM-61: Release During the Probationary Period or from Limited, Casual I Restricted, and Floater Appointments; and
  • updating definitions with PPSM-3: Types of Appointment updates and remove any common term definitions and including a reference to PPSM-2: Definitions.


Rescinded Policies

PPSM-61: Release During the Probationary Period or from Limited, Casual/Restricted, and Floater Positions.

The majority of the policy language and content has been incorporated into the recently approved revised PPSM-3: Types of Appointment, and the remaining probationary language has been incorporated into the attached revised PPSM-22: Probationary Period Policy.

AM-P-196-30 Payroll: OASDI and Medicare Contributions

This Accounting Manual Chapter was determined to be more a procedural/guideline and not a Presidential policy. This procedure will be moved into the Accounting Manual SharePoint site.

Posted on Tuesday, November 7, 2017 at 1:21 PM
Tags: November 2017 (1), policy (51)

Comments sought on proposed policy for Crime Awareness and Campus Security

UC Office of the President invites comments on a proposed new policy for Crime Awareness and Campus Security (Clery Act). The proposed policy can be viewed at

The Clery Act (otherwise officially known as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, section 485 of the Higher Education Act, codified at 20 U.S.C. 1092 (f)) is a federal law requiring colleges and universities across the United States that receive Title IV funding to disclose information about particular crimes on and around their campuses and related policies. It is the policy of the University to comply with its obligations under the Clery Act and California law. 

In accordance with statutory requirements, the University strives to ensure students, faculty and other academic appointees, and staff employees (the “University Community”), have access to accurate information about crimes committed on and around the campus; as well as, access to University wide security policies and related local campus procedures and a confidential reporting process for victims and witnesses. This policy describes roles and responsibilities for the University Community related to compliance with legal requirements regarding crime reporting, awareness and prevention.

If you have any questions or if you wish to comment, please contact Robin Sanchez at, no later than Nov. 10, 2017. Please indicate “Clery Act Policy” in the subject line.

Posted on Friday, October 13, 2017 at 5:25 PM

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