Posts Tagged: travel
The University invites comments on Proposed Revised Presidential Policy Business and Finance Bulletin (BFB) – G-28, Travel Regulations.
Proposed revisions allow reimbursement, in limited circumstances, for travel (including childcare) expenses for spouses, domestic partners, dependent-care providers, and dependents of employees traveling on University business and candidates for employment at the University of California traveling to UC locations for recruitment purposes.
The proposal is located on the UCOP Academic Personnel and Programs website, “Policies under review,” under the “Systemwide Review” tab at http://ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/index.html.
If you have any questions or if you wish to comment, please contact Robin Sanchez at email@example.com no later than Feb. 13, 2016.
The UC Central Travel Office will host a series of brief webinars to inform UC travelers on a variety of travel-related topics. The first set of webinars will be 30 minutes long and specific to Southwest Airlines and Connexxus.
Objective of Webinar: Understand various booking options for Southwest airfare available to UC travelers
Description: Explore how to choose the right, affordable method to book tickets on this popular airline and learn how airfare inventory works.
To register, click on the webinar below that you would like to attend:
- Wednesday, March 16, at 2 p.m.: https://cc.readytalk.com/r/y8phuq4ebdof&eom
- Thursday, March 17, at noon: https://cc.readytalk.com/r/lswy9q1itaqh&eom
Please note that space is limited so pre-registration is required and will be assigned on a first-come, first-served basis. Participants who register with a UC email address and attend this webinar will be entered in a quarterly raffle hosted by the Central Travel Office. Full terms and conditions for the raffle are below.
Terms & Conditions for Educational Sessions Raffle
UC Central Travel Office will hold a quarterly raffle for all attendants at one of their educational sessions or events during the 2015/2016 Fiscal Year. Grand prize is ONE (1) free domestic airfare ticket. Other prizes include either ONE “A” status upgrade on Southwest Airlines or ONE “Silver Status” upgrade on Virgin America (winner's choice). Full Terms & Conditions for the raffle are as follows: (1)Entry to the raffle is open only to UC employees who have attended a Central Travel Office session or event during FY15/16. A valid UC email address will be requested at the time of the session or event. All entrants will be added to the program distribution list; (2) Winners will be randomly selected at the end of each quarter (September, December, March, June) through end of FY15/16; (3) Winners must claim the winnings as soon as possible after announcement or they may forfeit the prize. In the event the first winner does not claim their prize within the allotted time period, another winner may be drawn; (4)Prizes are subject to the restrictions and rules imposed by the airline including expiration dates, security fees, security requirements and reservations. Blackout dates may apply for the free airfare tickets; (5)Prizes are not transferable or redeemable for cash or credit, and may be subject to change without notice; (6)Prizes do not include any additional expenses, including, but not limited to, incidentals, meals, telephone charges, travel insurance, souvenirs, and transportation (except airfare for the Grand Prize); (7) All taxes are the sole responsibility of the winners. The fair market value (FMV) of the grand prize ticket will be reported on the employee W-2 in the year that the prize is awarded; (8)Participation in this raffle and acceptance of a prize constitutes winner's permission for the UC Central Travel Office to use his/her name, campus and/or any statements made by winner regarding the raffle or travel program for promotional purposes without notice or additional compensation; (9)Winners will be informed individually and then announced through the Connexxus distribution list and newsletter; (10)To enter the raffle without attending an educational session, send an email to firstname.lastname@example.org from your UC email address, with EDUCATIONAL SESSION RAFFLE in the subject line. Emails received by September 30 will be eligible for the September drawing. Emails received between October 1 and December 31 will be eligible for the December drawing. Emails received between January 1 and March 31 will be eligible for the March drawing. Emails received between April 1 and June 30 will be eligible for the June drawing. By participating, UC employee agrees to these ofﬁcial rules and agrees to accept all decisions of the UC Central Travel Office in regards to this raffle. UC Central Travel Office decision is final with respect to all matters relating to awarding of the prizes and shall not be subject to review or appeal by any entrant or by any third party./span>
As you may know, the U.S. State Department, Bureau of Consular Affairs issued a Worldwide Travel Alert on Aug. 2, 2013, warning U.S. citizens traveling abroad of an increased risk of terror attacks against U.S. interests. This alert is effective through Aug. 31, 2013.
Additionally, numerous U.S. Embassies in the Middle East, and Northern Africa will stay closed for the next 6 days. These include the Embassies and Consulates in United Arab Emirates, Jordan, Egypt, Saudi Arabia, Bangladesh, Qatar, Sudan, Kuwait, Bahrain, Oman, Yemen and Libya. A comprehensive list of all Embassy closures can be found at http://www.travel.state.gov/travel/tips/tips_6037.html.
We ask all ANR personnel traveling abroad for any reason to be extra cautious over the coming weeks, and if you are traveling in the Middle East or Northern Africa, to be aware that some U.S. Embassies will be unable to be contacted or provide aid if needed over the next several days.
If you are traveling on University business and have not already done so, we strongly urge you to register your trip with UC Trips from the link on our Business Travel webpage at http://ucanr.edu/travel. You can also find information about business travel insurance, a pre-trip planning tool, and other resources at this site. By registering your trip, you will ensure that you are covered by the University’s travel insurance program, you can sign up to receive alerts throughout your trip, and you can provide your itinerary and emergency contact information should an emergency arise.
If you have any questions about this alert or business travel insurance, you may contact ANR Risk & Safety Services. Contact Brian Oatman at (530) 752-6024 or email@example.com or Linda Harris at (530) 752-7481 or firstname.lastname@example.org.
You can read the full text of the U.S. State Department travel alert at http://travel.state.gov/travel/cis_pa_tw/pa/pa_6042.html
The 2006 version of ANR Administrative Handbook Section 210, Insurance has been revised and reissued. It is now available at http://ucanr.org/sites/anrstaff/files/80471.pdf.
The revision to this section of the handbook is significant.
Existing policy has not been changed, but important additional information has been added. This revision will be of interest to most ANR employees, especially those who travel and/or who use their vehicle in the course of their ANR work.
Please contact ANR’s Office of Risk Services for additional guidance and support.