UC maintains a self-insurance program for general liability that protects all UC employees and agents (including volunteers) while acting within the course and scope of UC business. Adult 4-H volunteers are UC agents when actively engaged in the course and scope of UC volunteer activities and thus are covered. Coverage is provided for the supervision of people and general supervision of UCCE sponsored programmatic activities. Please see the State 4-H policy regarding General Liability Insurance and Liability Insurance for Adult Volunteers and see the brochure Liability Insurance for ANR Formal Volunteers.
Per 4-H policy, 4-H volunteer leaders cannot sign facility use agreements. Please see the State 4-H policy regarding License Agreements for Use of Facilities (FUA). County directors are the only county-based administrators authorized to execute license agreements. All FUA's should name 'The Regents of the University of California' as the Licensor.
Many facilities require a signed facility use agreement and a copy of UC's certificate of insurance. To initiate processing, please provide the information requested below. Facility Use Agreements for 4-H meetings (Club, Projects, and others) must be submitted at least 30-days prior so all paperwork can be processed.
The University of California and the California 4-H Youth Development Program is committed to achieving excellence in providing a healthy and safe program and working environment, and to support environmentally sound practices. Please see the State 4-H policy regarding Health and Safety.
When a 4-H meeting is held in a private residence, the host and guests each assume roles with responsibilities that contribute to productive, safe, and successful meeting outcomes.
STEP | TASK | COMPLETED BY |
1 | 4-H volunteer complete online survey (below) and attachs blank agreement. | 4-H volunteer |
2 | UCCE receives survey results and checks that agreement was attached. If data or agreement is missing, contact the volunteer who completed the survey. | UCCE 4-H Office |
3 | If the facility does not have an agreement, complete UC ANR Risk Services Attachment D | UCCE 4-H Office |
4 | UCCE completes online request for certificate of insurance (attaching agreement or Attachment D) | UCCE 4-H Office |
5 | ANR Risk Services emails back with directions for agreement (e.g., line out and replace indemnification language and use Attachment A) | ANR Risk Services |
6 | UCCE sends agreement for signatures: County Director & facility management | Sonoma: Stephanie Larson Scan & email to facility contact for signature |
7 | Fully executed document received and scanned. Digital copy emailed to 4-H volunteer | UCCE 4-H Office |
If you have any questions please contact: