ANR Employees
University of California
ANR Employees

Important year-end tax and payroll reminders

 

As you begin holiday celebrations and look forward to the new year, the UCPath Center has some important year-end and new-year reminders to share. Please read closely and mark your calendar for upcoming deadlines.

2020 payroll notices

New year, new benefit enrollments
It is important to make sure that the benefits you enrolled in during Open Enrollment are reflected correctly in your paycheck. Here's a checklist to compare against. 

The following table illustrates the coverage begin date for Open Enrollment changes and the paycheck on which new benefit rates take effect.

Pay Schedule

Open Enrollment Coverage Begin Date

Paycheck Deduction begin date

Paycheck date

Bi-Weekly

1/1/2020

11/17/2019

12/11/2019*

Monthly

1/1/2020

12/1/2019

1/2/2020**

*2020 Disability premiums for January and Flexible Spending Account contributions deduct from the 1/8/2020 paycheck for bi-weekly employees.

** 2020 Flexible Spending Account contributions deduct from the 1/2/2020 paycheck for monthly employees. 2020 Disability premiums for January deduct from the 2/1/2020 paycheck for monthly employees.

Jan. 18, 2020: Tax information deadline

The UCPath Center will begin processing W-2s in late January. In order to ensure that the information on your W-2 is complete, accurate and reaches you, please take the following steps by January 18.

  • Verify your home mailing and personal email address in UCPath online. Even if you plan to opt for a digital W-2, it's important that UC can reach you.
  • Verify your dependents. UC needs the social security numbers of your spouse/domestic partner and any dependents. To review and update, log into UCPath online and go to Employee Actions > Health and Welfare > Dependent Coverage.
  • International workers: Verify your GLACIER account information. International persons receiving UC wages may receive either a W-2 or 1042-S. Verify that your email and home mailing addresses match exactly in UCPath online and in the GLACIER database to ensure that your tax information is sent correctly. You can also opt for an electronic 1042-S through GLACIER.

W-2s for the 2019 tax year

For the 2019 tax year, UCANR employees will receive two W-2 statements:

  • W-2 statement from AYSO will cover your January – September 2019 paychecks.
  • W-2 statement from UCPath will cover your October - December 2019 paychecks. 
  • If your first paycheck was after September 30, 2019, you will only receive one W-2 from UCPath.
  • Opt-in to receive your W-2 electronically. It's easy, safe and convenient! Sign up today at UCPath online and click on Employee Actions >Income and Taxes> Enroll to Receive Online W-2.

Other Information

  • Box C of the 1095 Affordable Care Act form will display the UCPath address as your employer.

Federal and State Earned Income Tax Credit (EITC)

  • All W-2 notifications include IRS Notice 797, alerting you that you may be eligible for the federal EITC, a benefit for working people with low to moderate income. To qualify, you must meet certain requirements and file a tax return, even if you do not owe any tax or are not required to file. The federal EITC reduces the amount of tax you owe and may give you a refund. For more information, visit the IRS website or contact the IRS at (800) 829-3676.
  • Similarly, you may be eligible for the California EITC. To claim this credit, you must file a CA income tax return, and complete and attach the CA EITC form (FTB 3514). For more information visit the Franchise Tax Board website or call (800) 852-5711.

Claiming exemption from withholding

The IRS requires you to complete a new W-4 form each year if you are claiming exemption from tax withholding. If you wish to claim exemption from withholding in 2020, you must make this choice on UCPath online before Feb. 15, 2020.

Have questions or need help?

Please visit UCPath and click on “Ask UCPath Center” to submit an inquiry. You can also speak with an associate by calling the UCPath Center at (855) 982-7284 from 8 a.m. to 6 p.m., Monday through Friday.

 

 

 

Posted on Thursday, December 19, 2019 at 11:55 AM
  • Author: Sally Harmsworth

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