- Author: Pamela Kan-Rice
UC is proposing revisions to PPSM 80 Staff Personnel Records, a policy that applies to staff employees in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group members.
A systemwide workgroup with representatives from HR Policy, Office of General Counsel, UCPath, Records Management, Information Technology Services and two campuses has reviewed the policy as part of the normal policy-review cycle. Revisions, intended to clarify policy language and to reflect record-keeping in the electronic age, include
- a definition of personnel records in any format
- the expansion of criteria for records not to be released to the public
- the addition of a new section regarding Access to Records by Governmental Agencies
- as best practice, when an employee transfers from one UC location to another, the new location becomes the office of record
The proposed policy is posted at: http://ucnet.universityofcalifornia.edu/tools-and-services/administrators/policies/proposed/ppsm-80.pdf.
Employees covered by this policy who wish to provide comments on the proposed revisions may submit them to rgsanchez@ucanr.edu by April 15, 2015.
- Author: Pamela Kan-Rice
The University invites comments on the proposed draft Presidential Policy on Open Access, which is based on the Academic Senate Open Access Policy for all Academic Senate members adopted on July 24, 2013.
The proposed new policy extends open access rights and responsibilities to all non-Senate members of the UC community who are authors of scholarly articles, including faculty, other academic personnel, students, administrators, and staff. The policy allows non-Senate authors of scholarly articles to maintain legal control over their research articles while making their work freely available to the public. In addition, the proposed policy outlines procedures for implementing the policy for all UC authors, both Senate and non-Senate. Although the policy assumes all authors will make: their scholarly articles available to the public, there is a procedure, which authors must undertake proactively, to opt out of the open, access process.
The proposal is located on the UCOP Academic Personnel and Programs website at http://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/index.html under "Policies under review" on the lower left navigation bar, under “Systemwide Review.”
Please send comments and questions to Robin Sanchez at rgsanchez@ucanr.edu no later than January 15, 2015.
- Author: Pamela Kan-Rice
Employees have the opportunity to comment on the proposed renewal of the Phased Retirement Program. Originally offered in 2012 as part of the University's cost savings and succession planning strategies, and scheduled to sunset at the end of this year, the core provisions of the proposed renewed program remain the same as the original program.
The Phased Retirement Program is an optional tool that locations may choose to provide eligible policy-covered staff who are 55 or older a transition into retirement. Individual departments decide whether it makes sense to offer this program within their operations after evaluating business needs. For represented employees, that program is subject to departmental approval as well as collective bargaining.
The program document is posted at http://ucop.edu/human-resources/_files/phased-retirement.pdf
Please send all comments to Robin Sanchez at rgsanchez@ucanr.edu by Oct. 24.
- Author: Pamela Kan-Rice
The following policies regarding research and extension center use and research advisory committee meetings are available for employee comment:
580 - USE OF AGRICULTURAL RESEARCH AND EXTENSION CENTERS
580 Appendix A, Procedural Requirements for Employee Organization Access to the Research and Extension Centers
580 Appendix B, ANR Research and Extension Center (REC) Access Violation Report
581 - RESEARCH ADVISORY COMMITTEES (RACs) at the RESEARCH AND EXTENSION CENTERS (RECs)
Links to all of these policies are located at http://ucanr.edu/p/48355.
Please send comments and suggestions to Robin Sanchez at rgsanchez@ucanr.edu by Friday, Aug. 29, 2014.
- Author: Pamela Kan-Rice
UC's policy on supplement to military pay is scheduled to end on June 30, 2014. It is the University's desire to continue to provide reasonable assistance to academic and staff personnel who are called to active military duty in the Overseas Operations Contingency campaign. The proposed revisions renew the policy for another four-year period, effective July 1, 2014, through June 30, 2018.
Under the policy, the University provides eligible employees with supplemental payments equal to the difference between the employees' university base pay and their military pay and allowances until the end of an employee's active military duty, or until June 30, 2014, while on active military duty in the Overseas Operations Contingency campaign.
In addition, while employees receive the military pay supplement, the University continues to pay the UC contribution to their health plan premiums. For employees who are not eligible for the supplement to military pay because their military pay exceeds their University wages, and who elect to continue their University plan coverage, the University pays the UC contribution to health plan premiums. Benefits under the Policy are subject to a two-year lifetime limit.
The revised policy reflecting the proposed four-year renewal is posted at: http://ucop.edu/human-resources/_files/psmp-draft.pdf.
Employees who wish to provide comments on this policy may submit them to rgsanchez@ucanr.edu by June 10, 2014.