Sharpened and sanitized pruners and other tools can decrease the chance of spreading disease.

 

Sadly, there are a lot of dull, rusted tools out there, even on productive farms. If you watch the videos at the end of this post, you will hear “Rust is always a sign of neglect” so let this be the end of neglect. Put your tools “to bed for the winter,” or prepare them for pruning season, right around the corner.

There are three main parts of tool maintenance: clean, sharpen, and lubricate. These three steps should simply be done, in that order, every single time a tool is put back in the shed. The more often you do it, the easier and more effective it is at improving the lifespan of your tools.

Clean: There are three steps - cleaning off debris, removing rust, and sanitizing to prevent the transfer of disease. Proper cleaning may require removing screws and partially dismantling the tool.

Clean – Pressurized water, or a wire brush and a little soapy water are effective when used to scrub off all dirt and debris from your tool.

Rust? – Sometimes, especially if your tools have not been constantly maintained properly, you may see a rusted tool that just isn't what it used to be. Don't worry, if you have this problem, there are some easy tips that can help take that rust off. Spray the tool with vinegar, wrap in a paper towel and cover in plastic for about three hours, up to 24 hours. Remove the paper towel and plastic. Use a brush, an old toothbrush works just fine on small projects, put some baking soda in water and use the brush to scrub off the rust. Turpentine and steel wool also work well. After you scrub the tool to remove the rust, rinse thoroughly with water.

Sanitize – To ensure your tools are not going to spread disease around your farm, sanitation is important. Wipe down the tool surface with a 10% bleach solution (10 parts water to 1 part bleach), leave it for 30 seconds and then rinse thoroughly with water. Be sure to dry and oil your tool after sanitizing to be sure it does not rust from the bleach! Learn how below.

Sharpen: Many tools, even though you may not think of them as having a blade, actually require frequent sharpening to ensure their consistent function. A shovel, for instance, needs sharpening on the edge, which helps cut through roots, make clean holes, among other things. The basic method of sharpening is pretty simple. Use caution when sharpening and be sure to wear the proper protective equipment, such as gloves and eye protection.

Stabilize – Small tools, such as hand pruning shears, may easily be held firmly with the non-dominant hand. Larger tools, such as mower blades, or loppers, may need to be held in a vise.

Sharpen - Locate the proper edges to sharpen. Remember that there is a cutting blade and a bypass edge on some tools like pruning shears. You only need to sharpen the blade. A file can be used and should only be pushed in one direction. Hold the file at an angle, usually 45 degrees to the blade. Be sure to lubricate the blade and properly tighten screws after sharpening. 

If you would like to pay a professional to sharpen your tools, at our January 9^th Farmer-to-Farmer Breakfast, Ruben with Sharpening Tech will available to sharpen tools. Watch for an announcement on the Foothill Farming Calendar.

Lubricate: It is very important to oil your tools, even if they do not need to be sharpened. Oil helps keep the rust at bay. If your tool comes in contact with food crops or soil, we recommend a plant-based oil, like linseed oil for wood handles, and vegetable oil for pruners and shovels. This should happen each time your tools are put away. A barrel or bucket with sand and a small amount of oil left near your tool shed will work. Simply stabbing the tool in and out of the sand mixture can remove debris and oil the tool at the same time.

Store your tools standing upright or hanging, this also helps prevent rust. Develop a system to maintain your tools and always have them in their correct place so that anyone working in your operation can find the right tool anytime. Livestock Advisor Dan Macon has developed a system of sharpening his tools and oiling all the handles on New Year's Eve each year. He also prepared a lambing box, and outfits it with sufficient supplies and freshly sharpened tools each year before lambing season.  What systems do you use, or need to use, to be prepared in your operation?

Video Resources:

How to Easily Clean Rusted Gardening Tools – Organically! – Learn to use vinegar and baking soda to remove old rust from your hand tools.  https://www.youtube.com/watch?v=jtdDotcHnl4

Sharpening Tools – Pruners, Loppers, Shovels and More! – GrowOrganic.com – Tips to properly clean, sharpen, and store your hand tools to improve their life and performance. https://www.youtube.com/watch?v=yn8npWqkCa8

How to Replace a Shovel Handle -  Wranglerstar.com – A detailed, step by step demonstration on how to properly replace a broken shovel handle with a new one. https://www.youtube.com/watch?v=j5UH0Y4KurY

The humming sound of busy honeybees filled the fall air, darting back and forth as I followed long-time beekeeper Randy Oliver around his bee yard. I was there to learn about a new issue for local beekeepers. Oliver explained that local honeybee colonies have been robbed of their honey in places they have been kept year-after-year for several decades. Robbed?? Yes, by other honeybees, from hives from other parts of California. In the last couple years, numerous out-of-area hives have been placed in close proximity to local hives. Oliver, along with local beekeepers, presented a draft proposal to the Nevada County Ag Advisory Commission, which recommended an emergency beekeeping ordinance to county supervisors.

Oliver explained that the proposal calls for a minimum of a 2-mile radius around each existing apiary location and a 45-hive maximum in each location. All bee hives in Nevada County must be registered by the Ag Commissioner in January each year. This ordinance is designed to provide the resources and “teeth” to protect local bees and their food sources. Put in rancher terms, imagine that you had your cattle on pasture, someone saw your cattle grazing and decided to dump off 100 cows in the same pasture because it looked like a good food source.  “This is beekeepers regulating themselves” said Oliver. The ordinance would not cost taxpayers and is funded by beekeepers themselves. Hobby beekeepers would be exempt from the registration fees and existing hives would be grandfathered in. Another issue with having bee colonies in close proximity is the potential for infection and mite drift into hives. Oliver explained the dangers of reintroducing a bacterial disease called American foulbrood that is nearly eradicated in Nevada County. This issue may also be of concern in Placer County.

So what does this have to do with local farmers and ranchers? If someone asks permission to put honeybee hives on your land, or leaves a note on your gate, contact your Nevada County Beekeepers Association or search  “Honey” on the Placer Grown website to find local beekeepers.

A report released in March by the National Agricultural Statistics Service (NASS) stated that California produced 13,735,000 pounds of honey in 2017, worth more than $28.5 million dollars. Beekeeping is an important agricultural activity in this area. Hive rentals to almond growers rather than honey provide the major income for beekeepers, but honey is an important product in the foothills.

Learn more:

Why are honey bees important to crops and farmers? – Bees Matter

 https://www.beesmatter.ca/why-are-honey-bees-important-to-crops-and-farmers/

Learn How to be a Bee-Friendly Farm - http://pollinator.org/bff

Cattle, Honey Bees Graze in Harmony on Wisconsin Farm - Find out how NRCS can help you increase pollinators on your farm or ranch. https://www.nrcs.usda.gov/wps/portal/nrcs/detail/national/home/?cid=NRCSEPRD405218

Nevada County Bee Keepers Association – http://nevadacountybeekeepers.org/

Placer Grown - http://www.placergrown.org/

Randy Oliver - http://scientificbeekeeping.com/ 

According to many state fire officials, we no longer have simply a ‘Fire Season' but a ‘Fire Year'. In winter drought conditions, some parts of our region do not receive enough rain to mitigate fire danger.  It is more important than ever to constantly assess your farm for fire safety and be prepared for any emergency.

The following information will assist you in thinking through four important areas of disaster preparedness for your farm: Paperwork & Plans, Farm Map & Layout, Tools & Machinery, and Operations & Training.

Paperwork & Plans:

1. Conduct a fire risk assessment and record your findings. Assess brush clearance, road access, evacuation routes, defensible space, topography (fire climbs hills quickly), and water sources. If needed, make a plan to address any critical issues.
2. Evaluate current insurance coverage to ensure adequate coverage for farm assets. Consider livestock, crops, buildings, and equipment.
3. Keep up-to-date production, marketing, and financial records. Check the Foothill Farming website resources on risk management and business planning tools for templates. Scan or store them on a USB flash drive or external hard drive.

• http://ucanr.edu/sites/placernevadasmallfarms/Farm_Business_Planning/FBP_Risk_Management/

4. Make a farm communication plan. What happens if you are not home during a disaster situation? Do you have phone numbers and good relationships with neighbors? Are the phone numbers written down for your family members and employees as well?
5. Create a farm emergency plan, use the following free online templates or use them as a guide to create one more suitable for your own farm.

• http://ucanr.edu/sites/placernevadasmallfarms/files/289237.pdf
• https://www.formsbank.com/template/325465/emergency-plan-for-farm-template.html?page=5
• http://www.maeap.org/uploads/files/EMERGENCY_PLANNING_fillable_Form_E2575-ET_AA.pdf 
• http://www.ncagr.gov/disaster/Farm-Emergency-Plan-Template.pdf

Developing a farm emergency plan before a disaster can help you respond more rapidly and objectively.

Farm Map & Layout:

1. A farm map should be part of your emergency plan. Create a map including symbols and a key for the following:
   1. Homes, barns, and outbuildings.
   2. Utility shutoffs.
   3. Power and utility lines.
   4. Fuel and chemical storage.
   5. Roads and bridges (including weight limitations).
   6. Water sources and delivery systems.
   7. Gates (including combinations).
   8. Fuel breaks.
   9. Any other possible farm hazards.

You may include brief general guidance for emergency responders on the map as well.

Example Farm Map

2. A well-maintained and accessible water source is critical. If possible, consider a water source for fire trucks. An accessible source includes:
   1. Defensible space.
   2. Gravel road access within 12 feet of water source.
   3. Minimum 45-foot radius turnaround close by.
   4. Post permanent signs indicating water source location.

• For more detailed information about what is needed at a water source, check out this information from Oregon State Extension https://catalog.extension.oregonstate.edu/sites/catalog/files/project/supplemental/pnw618/pnw618-chapter6.pdf

3. Farm design should incorporate these principles, especially around structures. Create at least 100 feet of defensible space by:
   1. Removing flammable objects from around barns or dwellings (e.g. flammable vegetation, feed bags, cardboard boxes, plant debris, fuel, etc.).
   2. Breaking up fuel continuity by separating plants from each other in gardens and landscape design.
   3. Taking care in selecting, locating, and maintaining trees.
   4. Post a clearly visible sign with property name and number at the entrance.

Tools & Machinery:

1. Carry fire extinguishers and fire tools, especially in off-road vehicles. (e.g. trucks and tractors), CalFire requires a 5-gallon water supply and a fire tool be carried in wildland settings – consider adding this equipment to your tool box!
2. Conduct frequent inspections of farm machinery for debris removal. Pay attention to hazards associated with exhaust systems and catalytic converters.
3. All farms should have proper personal firefighting equipment such as shovels, hoes, and fire extinguishers that all farm employees can carry.
4. Use rodent deterrents as they can chew through electrical insulation.
5. Limit or postpone machinery use on high fire danger days. If use is unavoidable, plan for competing tasks before 10:00 AM.
6. Stay 30 minutes after machinery use is shut off to monitor fire risk.

• More tips on preventing farm equipment fires,  http://www.redrivermutual.com/wp/wp-content/uploads/Preventing-Farm-Equipment-Fires4.pdf

Operations & Training:

1. Conduct an annual fire plan and equipment “refresher” for all farm personnel. Consider labeling safety equipment and fire tools on your map, with signs for your employees and family. Train folks on how to use this equipment.
2. Have a routine for “red flag days” such as delaying mowing or machinery use.
3. Although California law requires all electric fences to have low-impedance chargers, check frequently to ensure wires are free of materials that may cause the fence to arc. Always operate according to manufacturer directions.
4. Restrict or clearly designate smoking areas.
5. Include fire danger mitigation and forest management in annual planning.

Fire prevention should be a year-round activity in our fire-prone region. Be sure to consider the needs of both family and farm personnel in any emergency situation. Proper planning now will help mitigate the inevitable stress involved in farm emergencies. We would love to hear your thoughts, plans, and ideas related to disaster preparedness. Please feel free to comment below.

We like to get farmers and ranchers together and ask them this question: What could go wrong? Preferably after they've had a good night's sleep and a filling breakfast and at a time of year when their farms and ranches are relatively quiet. It is not the happiest of conversations, to say the least. But we feel that talking about farm and ranch risks, and hopefully, taking steps to create resilience in the face of these challenges, is critical to the success of agricultural businesses. Having a plan of action in the face of unforeseen crisis can be the difference between making it and losing it all.

Here are a few topics that came out of recent Risk Management discussions held during our Farm Business Planning short course and Farmer-to-Farmer Networking Breakfasts (for info on both of these events, visit our Foothill Farming website.)

Human Risk – What happens if you get hurt or sick?

This is not a fun topic. Knock on wood, you will be fit as a fiddle into a ripe old age. But what if? You need to buy health insurance. Period. You don't have the money or time to deal with being uninsured when you need health care. Take it from a gal who's racked up hundreds of thousands of dollars in medical bills, health insurance is well worth the investment.

You also need to have an Operations Manual. Do it right now! Write down each enterprise that your business relies on and the basics of keeping it functioning from day to day. It can be rough but should be enough information that a person could read the thing and keep everybody/thing alive. Print it out and keep it in an obvious place, like a binder that says “Operations Manual.” Tah Dah! Your business just became more resilient.

Now you need a designated person/persons who can read the Operations Manual and run your farm in your absence. Employees are a good place to start as they probably have a good idea already. How about a neighbor or good friend? Have them over for a cup of tea and show them where the operations manual is kept. Maybe walk through a typical feeding of the animals or watering the greenhouse. How about a farm buddy system? I'll be your emergency farmer if you'll be mine.

Marketing Risk – What if there is a sudden change to your sales outlets?

Marketing risk is a much tougher nut to crack and prepare for. We build our businesses around projected sales to retail outlets, restaurants, and farmers' markets. What if one of those outlets suddenly became unavailable? You've produced the product and may not have another buyer lined up, so what options do you have?

Jim Muck of Jim's Produce has a good strategy. He tries to always have three potential outlets for a farm product, e.g. Restaurant A, Restaurant B, and Grocery Store X. While he may have made a commitment to Restaurant A for the season, he knows that if Restaurant A were to go out of business both Restaurant B and Grocery Store X would likely be interested in the product he was supposed to sell to Restaurant A.

So what are your options? Would your wholesaler buy more? Do you have a relationship with a Farmers' Market Association that will allow you to attend a market at the last minute? How about a place that will always take a bulk order to make jam or salsa? As Paul Muller of Full Belly Farm says, a successful farmer must spend her time “100% farming and 100% marketing.” Take a moment to identify your most risky marketing outlet and create a back-up plan for that product.

Legal Risks – Are you above board with your employees?

If you aren't filing payroll tax and covering workers with workers compensation insurance, you're walking on thin ice (and technically, breaking the law.) While talk of the costs may have dissuaded you from hiring employees the right way, it's time to make the switch. And if you think you can't afford minor costs like payroll tax and insurance, you may have bigger problems in your production plans than you realize. These costs are insignificant enough that you should be able to pay for them if you can afford hired labor. The risk of getting busted for violating labor laws is significant and fines could very well put your farm or ranch out of business. Time to read up on how to follow the law (getting legal?.

Financial Risks – How well do you understand your Cash flow?

It is likely that your farm and ranch business goes through ups and downs in your cash flow cycle. Our work is largely dependent on the seasons and cycles of animals and therefore there are times when we have a lot of cash coming into the business and there are times when there is not a lot coming in. For many of us, when we have the least amount of cash coming is also when we have a lot of cash going out! Create a cash flow budget for your farm that shows the months across the top and different categories of income and expense along the side. You can then go through and project income and expense by month. This will help you plan for when cash is short, and budget more stringently when income is strong. Another strategy to weather a lopsided cash flow is to move major bills and payments to times of the year when you have income. For example, pay for liability insurance in August instead of February.

Production Risk – Do you have a plan for wildfire?

We farm in a part of California with a particularly high threat of wildfire. Now is a great time to get your wildfire plan written down and understood by all involved. Do all of your properties have at least two exits? What will happen to your livestock if you happen to be out of the area when a fire threatens your farm? Did you know that Cal Fire does not want you to leave sprinklers on when you evacuate and would rather you place buckets of water around structures? Do you maintain 100 feet of defensible space around all outbuildings? There are a lot of great resources available online to help you get started creating a plan. Start off by reading this Foothill Farming blog post on wildfire planning: http://ucanr.edu/sites/placernevadasmallfarms/blog/?blogpost=19003&blogasset=24945

One of the most important parts of managing risk on your farm is preparing yourself for the emotional toll that accompanies all of these scenarios. By taking a moment to think through a list of potential risks and what actions you'll take in the face of these risks, you are making yourself more resilient. Understandably, an initial reaction to these scary situations is to avoid thinking about them altogether. By looking at these risks as hypothetical situations, we are training ourselves and our businesses to react effectively if and when we need to.

For more information on the types of risk your farm or ranch needs to prepare for, visit the Risk Management section of our Foothill Farming website: http://ucanr.edu/sites/placernevadasmallfarms/Farm_Business_Planning-_new_2/FBP_Risk_Management/Risk_Management/