UCCE Funding Allocations

UCCE funding allocations are centrally-funded sources of support for UCCE County Directors (CD), Cooperative Extension (CE) Advisors, Community Education Specialists (CES), and Principal Investigators (PI). All updated April 2026.

Types of Allocation

Academic Salary Cost Recovery (ASCR)
Advisor Start-up
Advisor Support
Community Educator Program Support Funds
UCCE Unit and Director General Support

Academic Salary Cost Recovery (ASCR)

ASCR provides an opportunity for Advisors to use centrally provided funding for research and/or program costs when contract and grant salary and benefits replaces state salary and benefits. The recovered state salary is returned to the Advisor for research and program support. ASCR must be planned at the award proposal stage and approved by UC ANR Office of Contracts & Grants (OCG).

Eligibility

Centrally-funded Cooperative Extension (CE) Advisors.

Allocation Amount

Determined by percent of advisor’s effort on grant
Advisor recovers the salary savings
Benefits savings remain w/ UC ANR

Timeframe

Allocations are processed:

Up to three times during the fiscal year
After salary has posted to grant project

Salary savings funds available for Advisor to use for up to two years.

Process

When submitting a grant proposal to ANR’s OCG, the Principal Investigator (PI) should request academic salary cost recovery (ASCR).
If the grant project is awarded, OCG will indicate on the Goodnews Letter (GNL - award letter) that ASCR is approved.
UC ANR Business Operations Center (BOC) will receive copy of GNL and update advisor’s payroll funding to charge their effort to the sponsored project chart string.
ASCR allocations will post to the Advisor’s GL project with activity 26EXPS starting with FY2526 (activity will change for each FY). Any salary savings received prior to FY2526, posted to Advisor’s Aggie Enterprise Faculty Project with the appropriate Task number.

CoA Chart String will have these segments:
3310-19978-[financial dept]-[natural acct]-62-000-[Advisor GL Proj]-26EXPS
Notifications will be sent to the Advisor when the allocations have been posted.

Allowable Uses:

Fund temporary support staff to assist the ANR academic with research activities or to develop and/or teach programs;
Funds for additional travel (including international), training, and/or professional development activities for Advisor;
Computers, printers, cameras, and electronic devices (includes cell phones & cell phone services);
Program support supplies and resources
Business meeting expenses

Unallowable Uses:

Entertainment – no alcohol or staff morale functions;
Personal items (clothing, shoes, activity trackers, ear buds, watches, etc.);
Recognition gifts (for employees, volunteers or clientele);
For more info State General Funds informational site
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Advisor Start-up

Start-up funds are to support the development of an Advisor’s UCCE program and to purchase initial technology needs and office supplies. Funds should be used for Advisor to conduct a needs assessment for Advisor to understand their job responsibilities and determine the focus of their CE Advisor position.

Eligibility

Newly hired, centrally-funded CE Advisors.

Allocation Amount

$10,000

Timeframe

Allocation completed within first month of hire
Funds available for 3 years after hire date and expire that fiscal year
Any remaining balances are returned to ANR, effective June 30 of the expiring year
Extension requests require a budget proposal and formal approval

Process

Notification will be emailed to newly hired CE advisor once advisor GL project is active with allocation amount and CoA Chart String to use for funding.
BOC will request funding allocation from RPM. Funds will be allocated to advisor’s GL project and should be completed within first month of hire date.

Chart of Accounts (CoA)

CoA Chart String segments to use for this funding:
3310-19978-[financial dept]-[natural account]-62-000-[Advisor GL Proj]-202012

Allowable Uses:

Purchase new computer, software, and/or research and extension equipment/furniture;
Fund start-up research costs;
Support training and/or professional development activities (registration fees, purchase of resource materials, travel expenses, etc.);
Support travel expenses associated with Advisor’s CE program

Unallowable Uses:

International travel expenses or registration fees to international conferences;
Personal items (clothing, shoes, activity trackers, ear buds, watches, etc.);
Recognition gifts (for employees, volunteers or clientele);
Employee morale functions;
For more info State General Funds informational site

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Advisor Support**

Funds provided to enhance advisor’s ability to carry out job responsibilities and for professional development.

** these funds formerly known as PDSL funds

Eligibility

Centrally-funded Cooperative Extension (CE) Advisors, excluding grant-funded and Research Extension Center (REC) Directors.

Allocation Amount

$2000 per Advisor, $2000 per Advisor (additional funding for FY2526). Allocation is determined by FTE on ANR central/permanent funds.

Timeframe

1 year on fiscal year basis. No extensions.

Process

Resource Planning & Management (RPM) will allocate funding to each Advisor’s GL project within their financial department.
Funds will be available at the start of the fiscal year (typically July/Aug).
BOC will work with RPM to fund new Advisors that are hired during the fiscal year. Advisors hired in April and May will receive a pro-rated allocation. Any new Advisor hires in June will not receive funding for that current FY.
CoA Chart String segments for ongoing advisor support funds:
3310-21050-[financial dept]-[natural acct]-62-[Advisor Program]-[Advisor GL Proj]-200538
CoA Chart String segments for additional/one-time advisor support funds
3310 – 19976 – [financial dept] – [natural account]-62-000–[Advisor GL Proj] – 900173
Allocations are adjusted for those Advisors that have split funded appointments and not a full FTE on central funds.

Allowable Uses:

Travel and registration expenses for professional meetings and conferences;
Travel for field visits or meetings with clientele;
Pre-payment of registration or transportation expenses for conferences occurring July/August/September in the next fiscal year;
Safety equipment or attire which includes protective gear such as boots, coveralls, etc.;
Logo wear when the purpose is to identify personnel as part of a UCCE program;
Membership fees to professional societies;
State certification or license fees IF required in the employee’s position description;
Computers, printers, cameras and electronic devices (includes cell phones & cell phone services);
Program support supplies and resources
Equipment purchases limited to $4,999 or less including tax and shipping

Unallowable Uses:

International travel expenses or registration fees to international conferences;
Entertainment/group meal expenses;
Facility-related improvement expenses (e.g., construction, repairs, maintenance or decorations);
Furniture (e.g., desks and chairs);
Personal items (clothing, shoes, activity trackers, ear buds, watches, etc.);
Recognition gifts (for employees, volunteers or clientele);
Honoraria/consulting fees/independent contractors;
Employee salary expenses;
Vehicle maintenance expenses for county-owned or UC-leased vehicles

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Community Educator Program Support Funds

Program support funds are available for the County Offices to use for Community Educator expenses related to professional development at the Director’s discretion.

** these funds formerly known as PDSL

Eligibility

Both ANR and County paid Community Educators, excluding specific grant funded positions.

Allocation Amount

$1000 per Community Educator

Timeframe

1 year on fiscal year basis, with no extensions

Process

BOC will provide list of community educator positions to be funded to RPM.
RPM will allocate funding to each county office’s financial department.
Funds will be available once ANR budget decisions are approved, though expenses can be incurred starting July 1.
Community educator positions to be funded will be determined at the start of the fiscal year. Allocations for any community educator new hires after this date will not be funded until the next fiscal year.
Any unused funds at the end of the fiscal year will expire.

Chart of Accounts (CoA)

CoA Chart String segments for these funds: 3310-19976-[financial dept]-[natural acct]-62-000-0000000000-900061

Allowable Uses:

Travel and registration expenses for professional meetings and conferences;
Travel for field visits or meetings with clientele;
Pre-payment of registration or transportation expenses for conferences occurring July/August/September in the next fiscal year;
Safety equipment or attire which includes protective gear such as boots, coveralls, etc.;
Logo wear when the purpose is to identify personnel as part of a UCCE program;
Membership fees to professional societies;
State certification or license fees IF required in the employee’s position description;
Computers, printers, cameras and electronic devices (includes cell phones & cell phone services);
Program support supplies and resources
Equipment purchases limited to $4,999 or less including tax and shipping

Unallowable Uses (based on federal funds policies)

International travel expenses or registration fees to international conferences;
Entertainment/group meal expenses;
Facility-related improvement expenses (e.g., construction, repairs, maintenance or decorations);
Furniture (e.g., desks and chairs);
Personal items (clothing, shoes, activity trackers, ear buds, watches, etc.);
Recognition gifts (for employees, volunteers or clientele);
Honoraria/consulting fees/independent contractors;
Employee salary expenses;
Vehicle maintenance expenses for county-owned or UC-leased vehicles

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UCCE Unit and Director General Support **

General support funds are available for the Area, Multi-County (MCP) or County Director (CD) to use for the general support and benefit of their entire UCCE unit and, in the case of Area Directors, to support their travel, technology, and professional development. Funds can be used for program support and professional development for all staff depending on program needs.

** these funds formerly known as CEGS/mail funds

Eligibility

UCCE Unit Directors/County Office.

Allocation Amount

Determined by County Area

Timeframe

1 year on fiscal year basis, no extensions.

Process

RPM will allocate funding to each area/county office’s financial department based on approved amounts.
Funds will be available at the start of the fiscal year (typically July/Aug).
Any unused funds at the end of the fiscal year will expire.

Chart of Accounts (CoA)

CoA Chart String segments for these funds: 3310-19974-[financial dept]-[natural acct]-62-000-0000000000-000000

Allowable Uses:

Training and team building (seek advance guidance from the BOC before incurring these types of expenses);
Expenses supporting the delivery of CE programs and information to county clientele;
Travel, technology needs, and professional development for Area Directors

Unallowable Uses (based on federal funds policies):

International travel expenses or registration fees to international conferences;
Entertainment/group meal expenses;
Facility-related improvement expenses (e.g., construction, repairs, maintenance or decorations);
Furniture (e.g., desks and chairs);
Personal items (clothing, shoes, activity trackers, ear buds, watches, etc.);
Recognition gifts (for employees, volunteers or clientele);
Honoraria/consulting fees/independent contractors;
Employee salary expenses;
Vehicle maintenance expenses for county-owned or UC-leased vehicles

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