Closing Your Recruitment
After you’ve completed your round of interviews and have selected your final candidate, you will need to enter your reasons for selection and non-selection for each candidate in CATS.
Please remember, the reasons that you provide must relate to the job requirements. You may download further instructions and examples in our Reasons for Selection and Non-Selection guide.
Once you’ve finished entering your reasons for selection and non-selection, you will submit these reasons to “Dept Approver” in CATS and let your assigned HR Analyst know about your submission. Your HR Analyst and Affirmative Action will then conduct their review of the selected candidate.
A Note About CATS
When you're entering your reasons for selection and non-selection, you will need to change your candidates' status as well. For your final selected candidate, you will change their status to “Selected Candidate”. For all other candidates that were interviewed but not selected as the final selected candidate, you will change their statuses to “Interviewed, Not Selected”.
If your recruitment results in more than one final selected candidate, then you must include the following verbiage in their reason for selection or non-selection:
- For your 1st choice: You will change their status to “Selected Candidate”. In the reason for selection box, you will need to write “Candidate #1:” at the very beginning.
- For your 2nd choice: You will change their status to “Interviewed, Not Selected”. In the reason for non-selection box, you will need to write “Candidate #2:” at the very beginning.
- For your 3rd choice: See the note above for "Candidate #2"
Once your HR Analyst and Affirmative Action have completed their review of the selected candidate, your HR Analyst will send you a message instructing you to begin conducting a reference check for your selected candidate.
A Sample Reference Check was created for you to use when you’re at the point of calling references. Please check with your Analyst if you are uncertain about any question that is on the form or if you would like to ask a different question during the reference check.
The Hiring Committee is responsible for sending rejection letters only to those candidates who were interviewed, but not selected. A Sample Rejection Letter has been created to aide in this process.
Candidates who were not interviewed can check the status of the recruitment via the online recruitment system they used to submit their application (CATS).