For information regarding ANR Staff Personnel visit our webpage!
Welcome to the UC ANR Staff Personnel FAQs & Tips!
In the middle of each month, we will email you information on staff issues, frequently asked questions regarding UC ANR staff, and tips that will assist you in better understanding UC staff policies, guidelines and practices. The UC ANR Staff Personnel Unit (SPU) is the ANR unit that provides staff personnel services to all ANR county-based and other off-site units in the areas of classifications, salary administration, recruitment and employment, employee and labor relations, interpretation of UC staff policy and collective bargaining agreements, and the People Admin and Classification Applicant Tracking Systems. We have also developed Human Resource training modules that will be available for your use with just a stroke of your computer key. The SPU will be at full staff on August 22, 2011 for the first time since its inception in October 2009. We look forward to providing ANR units with efficient and effective service as a staff personnel unit. Linda Marie Manton Executive Director Staff Personnel Unit
What is the Best Way to Contact the Staff Personnel Unit? A To foster the effective and efficient service we would like to remind and encourage you to send initial Staff Human Resource requests directly to the anrstaffpersonnel@ucdavis.edu email box, with the details behind your request. Once you send a request, you will receive a message letting you know your request has been assigned to the appropriate SPU team member. Any follow up questions regarding an assigned project may then be addressed directly with the staff member you are working with. The Staff Personnel Unit is here to serve your ANR staff personnel needs and we hope that you will embrace our new efficient process. Please feel free to contact Jamie Banta 530-752-4540 with any questions about the e-Service Center. Jamie Banta Personnel Analyst	Does this information apply to me? As you may know, the ANR Staff Personnel Unit serves UC Cooperative Extensions in the Counties, 9 Research & Extension Centers and the Oakland and Davis Based Units. If we use one of the below icons in the article, then the information in that article will apply specifically to those units. A = All Units CD = County Cooperative Extensions (UCCE) D = Davis Based Units O = Oakland Based Units R = Research & Extension Centers (RECS)
Training CD The Staff Personnel Unit is excited to share with the Counties a new tutorial module! The Classification/Applicant Tracking System (CATS) is our new system for classifying, reclassifying, and recruiting staff. The CATS tutorial aims to give you tools and tips to assist you in more easily navigating the system. We suggest you use this instead of, or in conjunction with the old paper checklist because this new tutorial walks you through the processes in the system showing you how to enter a job description, recruit for a position, and hire a staff member. The trainings are split into two sections: initial and advanced, depending where you are in the process and how much training you’ve had previously. Please use the “Training” link above or copy and paste the link below directly into your browser to access the tutorial: http://ucanr.org/sites/anrtraining/CATS/ Bethanie Brown Personnel Analyst
Budgeting for Severance Pay – Have you done it? CD Layoff candidates are entitled to severance pay or preferential rehire and recall rights. If staff elects the severance pay, in lieu of preference for reemployment and the right to recall, then most union contracts and the Personnel Policies for Staff Members (PPSM) specify they are eligible for 1 week (5 workdays) of salary for each full year of service, up to a maximum of 16 weeks of base pay. In this situation, your unit is responsible to pay the employee from your department funds. Severance pay is not usually included when submitting a proposal budget because we hope/anticipate that funding will be ongoing and we will not have to layoff anyone. A suggestion is to start the layoff process earlier so that there’s enough money left over to cover the end of the employee’s term as well as the severance pay. It is also very important to check the language in your budget proposals so you can use the funds for severance pay. Example: If you have sufficient funding to pay someone through September 30th but the employee is entitled to 2 weeks of severance pay, you should make the layoff effective September 16th; instead of September 30th so that you have the remaining two weeks of salary to cover the corresponding severance pay. Patsy Serviss Personnel Analyst Where do I file Sexual Harassment, Discrimination, Violence in the Workplace or Whistleblower complaints? R D Sexual Harassment Discrimination, or Violence in the Workplace These issues should be sent directly to UC Davis Campus Human Resources, Lisa Brodkey labrodkey@ucdavis.edu or Wendi Delmendo wjdelmendo@ucdavis.edu. C O Sexual Harassment Discrimination, or Violence in the Workplace These issues should be sent directly to Linda Marie Manton at lmmanton@ucdavis.edu. R O C D Whistleblower Complaints Should be sent to Jake McGuire at Jake.McGuire@ucop.edu. Jamie Banta Personnel Analyst	R CD D Worker’s Compensation: Reporting an Injury Whenever an injury occurs during an employee’s working hours the unit or work location must adhere to these steps and report the injury. (RECs, Counties, Davis-Based units). Ensure that the employee gets first aid or professional medical care as needed. Send the completed Employer’s Report of Occupational Injury or Illness form to the Staff Personnel Unit via anrstaffpersonnel@ucdavis.edu or fax 530-752-2167 within 24 hours. Copy the report to Executive Director, Staff Personnel (lmmanton@ucdavis.edu) and the Human Resources Coordinator, Staff Personnel (ramartinez@ucdavis.edu) for all injuries. More information and the Employer’s Report of Occupational Injury or Illness form can be accessed at this link: http://safety.ucanr.org/Guidelines/Reporting_an_Injury/ Upon receipt of the report, your staff personnel team will make sure that the information is appropriately distributed. Jamie Banta Personnel Analyst Visit the ANR Staff Personnel Webpage: Featured Links In this issue, we’re featuring a few web links from the SPU web site that you might find useful. A ANR Portal: Access is located in the Left Margin Staff List: Located in the RIGHT MARGIN; contains our names, telephone numbers and e-mail addresses. Recruitment & Selection: You can access Sample interview-related letters. Performance Management & Evaluations: You will find the link to the Performance Evaluation Form. CD Classification: Link to the Applicant Tracking system (CATS) and the Users’ Guide. Compensation: Link to the Staff Position Request Form (SPR). Please feel free to contact us if you need help navigating or have questions about the site. Karen Ellsworth HR and Contracts Analyst