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Treasurer

 

Treasurer's Training Powerpoint

4-H Treasurer Training 2021 final

 

Ledger

4-H Ledger 2021

This MS Excel file has been programmed to do the math for your monthly report and transfer the numbers to the Annual Financial Report summary page.  

What is required for your Treasurer's Book?

Treasurer Book Check Sheet (scoring form for treasurers book)
Also check Treasurer Guidelines for tips and recommended policies.

Annual Report Form and Treasurer's Books

Excel version: Annual Financial Reports Annual Financial Report--Electronic Version
PDF version: If you don't have Excel, print the: Annual Financial Report--Print a blank form

Please use this form and DO NOT use the Annual form on the state website or the treasurer's handbook. We require fundraiser information. This report is also automatically generated if you use the "Treasurer's Excel file with math formulas" at the top of this page.

Auditing - (New Form)

Each club must annually audit the treasurer's records.  The review team should be composed of two or more people with at least one over 18 years of age.  Committee members should not include the treasurer, relative(s) of the treasurer, or anyone who has authority to sign checks.  The review team must attach Form 8.5 Peer Review Report and Form 8.6 Peer Review Checklist, found on page 47-48 of the Treasurer's manual. These forms must be submitted with the treasurer's book to the county office (due in August). You can download the form here:   Peer Review and Checklist

STATE FINANCIAL REPORTING

Clubs must enter their Annual Financial Report into the state 4-H website.

Go to the State 4-H Financial Reporting web page, Choose Stanislaus County find your club on the drop down menu and enter the password (site goes live July 1st). Fill out the fields on the report page, once submitted print a copy and submit it with your treasurer's book.  

Other Useful Links

Link to the Treasurer's Manual  Click Here

Information for the Adult Treasurer Advisor:  Adult Volunteer Treasurer Checklist

End of year Club Audit --  Peer Review and Checklist

Club Budget Form 8.3   or Club Budget in Excel

Deposit and Reimbursement Excel Sheet

Checking Balance Tool

Check Book Balancing/Bank Reconciliation Tool #2

Club Fundraiser Form 8.7

Club Inventory Form 6.2

Club Sub Accounts - Ledger Form 8.2

Club Check Request Form 8.9

Missing Receipt Form 8.10

State 4-H Financial Policies: Chapter 9-Financial Management

Contact Haille Margarite 4-H Program Representative at hamargarite@ucanr.edu, with any questions.