Youth Officers
Youth Officers
4-H club officers are elected annually in accordance with the club's constitution and bylaws. Under the guidance of the 4-H community club leader and/or the officer's advisor, officers are responsible for a particular part of the 4-H club's function. Generally, 4-H clubs have a president, vice president, secretary, treasurer, and sergeant at arms. However, 4-H units may have additional officers according to their constitution and bylaws. Other activities and events may be planned by a committee.
Here are some resources you may need as a club officer:
This manual goes over each office and their responsibilities. It also gives examples of how to take minutes, how Parli-Pro works, and much more!
This manual goes over all the paperwork and responsibilities of the club Treasurer.
4-H Choose Health Officers Guide
Does your club have a healthy living officer? This manual contains ideas on how to make your club meetings healthy and active! Additionally, check out the Healthy Living Officer Training.
Civic Engagement Officer Guide
Civic Engagement Officer is to be responsible for all aspects of one or more
service projects that your club participates in during the 4-H year.
4-H Club Program Planning Guide
The guide begins with essentials for maintaining a charter. It is
followed by suggestions to help clubs establish goals.
In Tuolumne County we submit officer books each year to be evaluated at the county level. Club officers have the opportunity to earn officer awards based on their books. Use this document to format your books for evaluation.
Club Officer Descriptions and Documents
President
As president, you will help provide leadership to your team of officers. You will work with the other officers to set club goals, organize activities and plan programs for the year. The president leads the monthly club meetings, makes sure that officers give reports on club business and engages all members in club committees and activities.
Agenda Template (Word)
Agenda Template (PDF)
Vice President
The vice president for programs has several duties including the creation and distribution of an annual club program calendar. Perhaps the most important part of this officer’s job is to lead the program of every club meeting.
4-H Club Meeting Planner (Word)
4-H Club Meeting Planner (PDF)
4-H Outreach Methods Documentation Form (Word)
4-H Outreach Methods Documentation Form (PDF)
4-H Club Program Planning Guide
Secretary
The secretary’s, or secretaries’, main job is to make a secretary’s binder and keep it updated with important club documents.
4-H Club Meeting Minutes (Word)
4-H Club Meeting Minutes (PDF)
Treasurer
As the treasurer, you help plan the club’s budget for the year, keep all the banking and financial records for your club and help make sure that your club’s money is used responsibly, ethically and fairly.
Form 7.1 4-H Treasurer's Checklist
Form 8.1 4-H Club Ledger
Form 6.1 4-H Club Monthly Report
Form 8.4 4-H Club Budget
Other Treasurer's forms can be found at the UC 4-H Youth Officers webpage.
End of Year
Form 6.2 Annual Inventory Report
Form 6.3 Annual Financial Report
Form 8.5 Year-End Club Peer Review Report
Form 8.6 Year-End Club Peer Review Checklist
Reporter
The club reporter informs the community about your club’s activities. The reporter does this by writing news stories about the club and sending them to local newspapers and radio stations.
Historian
As historian, you record the history of the club for future members. The historian keeps a club scrapbook to document important events in the life of its members.
Sergeant at Arms
The sergeant at arms helps the president with club duties and helps
keep order during meetings. You should be available to help officers and officer advisor(s) with errands and responsibilities.
For more Club Officer Resources visit the UC 4-H Youth Officers webpage.