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ANR Employees

Contracts & Grants: Resource and Reference Materials

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Budget Guidelines

The proposal budget captures all of the expected project expenditures and should be aligned with both internal policy and the sponsor's budget requirements. A proposal budget is accompanied by a supporting budget justification outlining the details for each budgeted item.

A sponsor-specific budget template or form may be required. Complete the UC ANR internal budget template to ensure that the project budget incorporates current institutional rates. In all cases, a budget is required for internal purposes.

When preparing a proposal budget, first consider the total project costs (direct and indirect) across collaborators and partner institutions. The project budget must be within the limits defined by the program or funding sponsor. If a budget limit is not specified, review recently awarded projects to assess budget size if available. Consider also consulting the program officer to learn of an appropriate budget size based on the proposed project scope and design. With a total budget amount defined, then consider eligible costs, cost-sharing requirements, and budget distribution across all participating investigators.

The budget should be consistent with the budget justification, technical narrative, current and pending support listing, and any supporting documentation to be submitted to the sponsor (cover page, consultant commitment letter, subaward budget).

Sponsor Guidelines

Federal agencies: see Application Guidelines below to review sponsor-specific budget requirements.

State agencies: 

Internal Guidelines

Budget Templates

Budget Calculator 1) Version for Projects less than 12 Months in Duration (Updated 5/18/18)
Budget Calculator 2) Expanded Version (updated 6/18/18)

Sample budget and budget justification


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Application Guidelines

Sponsor application guidelines specify required proposal components, forms, and templates to be submitted for a funding opportunity. The guidelines also may specify formatting requirements such as page limits, character limits, spacing, margins, font type, and font size. Most importantly, guidelines often outline general grant review and evaluation criteria. Details regarding submission deadlines, eligibility criteria, program goals, project expectations, duration, and award size are given within the a separate document, the 'call for proposals/applications'.

Sponsor Guidelines

UC ANR research, extension, and education is supported by several federal sponsor. Review the guidelines for common sponsors given below.

Federal Cost Principles

  • 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance Quick Guide)
  • 2 CFR 200  - Electronic Code of Federal Regulations


Internal Guidelines


Forms and Templates

Sponsor-specific templates such as cover pages, biosketches, current and pending support, facility descriptions, and letters of support/ commitment are available for use and reference.


Standard Language

Proposal development will often involve the crafting of specific language to describe UC ANR's institutional research and/or administrative capacity to successfully conduct the proposed research project. The following resources provide an overview of UC ANR's mission, structure, and programming.

For standard language templates, please contact your assigned OCG analyst for assistance with a standard grant proposal, or the proposal development coordinator for eligible large grant proposals.


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Data Management Plans

Data management plans are commonly required for federally sponsored grant opportunities.  The following select resources guide researchers in the development of data management plans consistent with agency-specific requirements.


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Data and Analytics

The following open source data resources are available from federal, international, and private organizations that support research within a wide range of disciplines.

These proposal development resources are categorized by topic area as follows:



SNE, HFC, SFS, Water provides access to newly-generated government data. The website features open source data, tools, and resources to conduct research, develop web and mobile applications, design data visualizations. is managed and hosted by the U.S. General Services Administration, Technology Transformation Service.




Data Observation Network for Earth (DataONE) is the foundation of new innovative environmental science through a distributed framework and sustainable cyberinfrastructure that meets the needs of science and society for open, persistent, robust, and secure access to well-described and easily discovered Earth observational data.



SNE, SFS, Water

The databases within Food and Agriculture Organization of the United Nations (FAO) cover a broad spectrum of topics related to food security and agriculture.



All Initiatives

Haver Analytics updates and manages historical time series data for macro strategy and research ranging from daily market data to annual economic statistics.




The Knowledge Network for Biocomplexity (KNB) is an international repository intended to facilitate ecological and environmental research. It houses metadata gathered from studies conducted at field stations, laboratories, research sites, and individual researchers.




All Initiatives

Organisation for Economic Co-operation and Development (OECD) promotes policies that will improve the economic and social well-being of people around the world. It features international datasets, statistics, and tools.




USDA's National Agricultural Statistics Service (NASS) provides statistics for US Agriculture. Production and supplies of food and fiber, prices paid and received by farmers, farm labor and wages, farm finances, chemical use, and changes in the demographics of U.S. producers are only a few examples.




The WorldBank provides free and open access to global development data.



Additional Guidance





Proposal (General)

Step by step overview of the grant award life cycle



Proposal (Compliance)



Internal Policy

UC guidance on contracts and grants for research, training, and public service projects



Grant Writing



Data Management

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