FAQs (and Open Office)

Open Office - Let's help each other be successful.

Open Office - A new concept - starting Thursday November 15, 2018.

Got a question or doubt?

Zoom in and Zoom out. 3rd Thursday of each month. Leadership will be on line 8-8.30 am. (Session will run to 9 am if needed.)

Share your successes, questions, doubts and lessons learned

Zoom details Zoom details: Open Office

Join from PC, Mac, Linux, iOS or Android: https://ucanr.zoom.us/s/825145364

FAQs - Getting Started: What did you find hard to understand when you joined UC ANR?

Here's a summary from 2018 discussions:

Extension and Delivery - Establishing my program.

Audience

• How to define my clientele Needs Assessment
• How to define and reach out to under-served groups
• Reach - how to reach the under-served
• Affirmative action and cultural competence - who are they and how best outreach to them (methods - not why we need it, but how to implement it)
• How do I deal with racist clientele (misogynists)?
• What systems can be used to track clientele - how should we manage our data records with any vulnerability in mind (e.g., hacking or legal subpoenas)

 Work Planning

• What are all the work committees (work groups and program teams) to know how to get involved
• Where do I go for information and training resources (Learning and Development portal)
• How to focus my work
• How to manage cross-county commitments (%, supervisors, etc.)
• What is the logic model; how to make one (and why)?

Office & Team Management

Orientation/on boarding process

• Orientation checklist - onboarding checklist
• Email, insurance, access, legal aspects, etc..
• ANR culture - dress codes, lunch breaks, overtime, vacation
• Health and benefit, retirement and investment options (selection among options)
• Time sheets and travel, travel card and p-cards - what are they and how apply?
• Mentor options

 Management Practices

• Supervisory information (e.g., policies, programs, software, etc,)
• Budgeting best practices (e.g., salary savings)
• How use Kuali financial system (to be replaced?)

Navigating ANR - the Bureaucracy

• List of acronyms
• Who does what and the point people
• Org Chart 
  • What are all the admin committees including 
  • How do campus-county-UCOP fit together
• Logos and branding (UCCE, UC ANR, UCOP, UC system - UC Davis, UC Berkeley, etc.)

 Annual Academic Evaluation and Expectations

• See Annual Evaluation on the Orientation page
  • Review process and expectations
  • Let people know about the e-Book
  • The confines of my expectation
  • How do I know if I am being successful
  • Making people aware that annual evaluations and program review requirements change every year (updated on first page of e-Book)
  • Expectations and changes across years
  • Impact versus outcome

What New Advisors felt was working well (2018)?

• Talking with other Advisors
• Checklists (for example, Orientation Guides)
• (Advice from peers: participate in as many as possible.)
• Having a mentor
• Program teams and workgroups provide opportunity to meet face-to-face with peers
• HR responsiveness to needs brought up by counties/advisors during in-person field visits
• Statewide conference: networking; getting context from leadership about what is happening (example, Glenda’s lunch brief talk).
• Zoom meetings to see leadership with opportunity to ask questions