Flu Vaccination Information
Frequently Asked Questions
Frequently Asked Questions
October 8, 2020
UC ANR-specific FAQs regarding new flu vaccination requirement for UC ANR employees.
To support the health and well-being of UC students, faculty and staff and our communities, the
University of California, in consultation with UC Health leadership, issued a system-wide executive order requiring all members of the UC community to receive an influenza immunization before November 1, 2020.
The executive order is an important proactive measure to help protect members of the UC community — and the public at large — and to ameliorate the severe burdens on health care systems anticipated
during the coming fall and winter from influenza and COVID-19 illnesses.
In addition to protecting ourselves, this requirement is designed to avoid a surge of flu cases at health care facilities across the state during the unprecedented public health crisis caused by the coronavirus pandemic.
UCOP has published Answers to frequently asked questions about the 2020-21 UC influenza vaccination order. Answers to frequently asked questions about the 2020-21 UC influenza vaccination order.
The following FAQs are intended to supplement the UCOP information with information specific to UC ANR processes and locations. This information is subject to change.
Will UC pay for the flu vaccination for UC ANR employees?
All UC-sponsored health plans cover influenza vaccination at no cost to employees. The following table summarizes how the various UC medical insurance plans cover the cost.
How will UC ANR monitor and confirm a flu vaccine has been administered?
UC ANR’s symptom screening survey will be updated before November 1 to ask employees to self-certify they have received the 2020-2021 flu vaccine or have an approved exemption or accommodation. At this time, employees will not be required to provide vaccination documentation.
How will UC ANR monitor employees from other UC campuses who are working regularly on UC ANR worksites?
These employees will also use UC ANR’s symptom screening survey to self-certify that they have received the flu vaccine. They also need to comply with their local campus monitoring protocol. For example, a UC Riverside employee who works regularly at a UC ANR Research and Extension Center will use UC ANR’s symptom screening survey in addition to any verification process required by the UC Riverside campus.
Is there a penalty or consequence for UC ANR academics and staff if they do not get a flu shot?
UC ANR employees who do not certify that they have received the 2020-2021 flu vaccine or have an approved exemption or accommodation will not have access to UC ANR facilities, including UCCE County Offices, Research and Extension Centers, administrative offices or other work locations on or after Nov 1, 2020. If the inability to access UC ANR facilities affects an employee’s ability to perform job functions, the supervisor will work with the employee and Human Resources to find alternatives for continuing to work, but there may be consequences as determined by the employee’s supervisor and HR.
How can employees request an exemption or an accommodation to the flu vaccination requirement?
David Ritz, UC ANR’s Vocational Rehabilitation Coordinator, is the primary contact for UC ANR employees to request a medical exemption or an accommodation. Dave is available for confidential consultations with employees. Email email@example.com.
Employees may request a Medical Exemption by having their health care provider complete the Medical Exemption Request form then submit the form to firstname.lastname@example.org. Employees may also request a Religious Exemption. The Religious Exemption form should be sent to email@example.com.
My doctor recommends to wait until the end of November to receive the flu vaccine, but the requirement says by November 1. What do I do?
Contact your supervisor and David Ritz to consider how to accommodate this situation.
The flu vaccine is not yet available in my community. What do I do?
Many medical providers, pharmacies, and community public health organizations schedule flu vaccination clinics beginning in October. Contact your medical provider or County Health Department to learn if vaccines may be available in your community soon. If you aren’t sure if the flu vaccine will be available before November 1, contact your supervisor and David Ritz to consider how to accommodate this situation.
Does the UC Presidential Order apply to UC ANR Emeriti?
Yes, academic emeriti will be required to get the flu vaccine by November 1 in order to access UC ANR facilities and workplaces.
Does the UC Presidential Order apply to County-paid employees, Volunteers, Contractors or Visitors to UC ANR facilities and offices?
No, the UC President’s order applies to UC academic, staff and student employees. Volunteers who regularly work in UC ANR indoor workplaces will be required to get the flu vaccine buy November 1 in order to continue to access UC ANR workplaces, including UCCE County Offices. We
encourage all UC ANR affiliates and members of our communities to receive a flu vaccination consistent with CDC guidance for the prevention and control of seasonal influenza.
Information and resources about the flu vaccine