Posts Tagged: personnel

Staff-performance appraisal webinars offered in March

The annual performance appraisal is an opportunity for staff and supervisors to recognize accomplishments, identify opportunities to build skills, and align individual efforts to high-level unit and division goals. Take time in the next month to review and reflect on the past year, and plan your future work with your supervisor.

The staff performance review period runs from April 1, 2018, through March 31, 2019. An annual appraisal should be completed for all ANR staff employees, including represented and non-represented, career and contract employees with at least six months of service as of March 31, 2019.

This year ANR Human Resources has modified the Employee Performance Appraisal Form to align with the UC system-wide core competencies and to prepare supervisors and employees for the future online appraisal process. Please plan to attend one of the upcoming webinars to learn more.

Upcoming webinars

ANR Human Resources will host Zoom webinars for staff and supervisors during the month of March. Please hold one of these dates/times on your calendar:

• Employee Role: March 5, Tuesday, 9 a.m.–10 a.m.            
• Supervisor Role: March 6, Wed., 3 p.m.–4:30 p.m.
• Employee Role: March 20, Wed., 10 a.m.–11 a.m.              
• Supervisor Role: March 26, Tuesday, 3 p.m.–4:30 p.m.

Zoom info:

• Zoom: https://ucanr.zoom.us/j/8151602829
• Telephone   US: +1 408 638 0968  or +1 646 558 8656
• Meeting ID: 815-160-2829

If you are a supervisor, you only need to participate in a supervisor session.

More information about the annual process, including timelines, guidelines and Performance Appraisal Tools are available on the ANR Human Resources website http://ucanr.edu/sites/ANRSPU/Supervisor_Resources/Performance_Management.

Note: ANR staff based at the Office of the President will follow the UCOP-HR performance process with separate trainings, timelines and forms.

If you have questions regarding the appraisal process, please contact Mary Vlandis at maryvlandis@ucanr.edu.

Merit-based salary program for staff announced

I'm happy to announce that UC ANR is implementing a merit-based salary increase program for policy-covered (non-represented) staff employees for the 2018-19 fiscal year. The merit increases will be effective July 1, 2018, for both monthly and bi-weekly paid employees. UC ANR Human Resources has provided detailed information about the staff salary increases to directors, with instructions to share information with supervisors and staff.  

The salary increases for non-represented staff will be reflected in paychecks beginning on Sept. 1 for monthly paid employees, and on Sept. 5 for bi-weekly paid employees. The retroactive amounts back to July 1 are expected to be included in the October 1 paychecks for monthly paid, and in the October 3 paychecks for bi-weekly paid.

The 2018–2019 salary program for UC ANR academics was announced by Associate Vice President Wendy Powers earlier this month. This program is also effective July 1, 2018, for eligible academic titles. Wendy's announcement is available on the Academic HR website.

Providing market competitive compensation for staff and academics is a top priority for UC ANR. People are our greatest asset; without you, we cannot achieve our research and extension mission.

In addition to the annual salary programs, over the last two years UC ANR has implemented multi-year strategies to improve the competitiveness of salaries for UCCE advisors and non-represented staff. Each of these programs represents a significant financial investment for the division, and we are committed to continuing those programs despite receiving no increase in funding from the Office of the President for the coming fiscal year.

Finally, I want to take this opportunity to thank you all for your hard work and dedication. Together we are achieving great things.

Sincerely,

Glenda Humiston
Vice President

 

 

Join the July 19 UC ANR staff meeting

As part of an ongoing effort to share information across the whole UC ANR family, we will trial share (using Zoom) the monthly ANR Second Street staff meeting.

Employees outside the UC ANR Davis building will be welcome to join via Zoom (details below). 

ANR staff meetings are held on the third Thursday of each month from 1:30 p.m. to 2:30 p.m. and have three elements 

1. "UC ANR in action" – stories from the field and staff,

2. Updates from staff and leadership, and

3. "Learning" - such as health and safety training, etc.

The sessions are brief and to the point. Send suggestions for this or future meetings to Staff Assembly through your Staff Assembly Ambassadors. 

The next meeting is July 19 at 1:30 p.m. Join by Zoom:

https://ucanr.zoom.us/j/124983401

(669) 900-6833 or (646) 558-8656 

Webinar ID: 124 983 401

ANR STAR awards presented to 21 individuals and 11 teams

[This story was updated July 5 to add Jennifer Henkens, 4-H community educator for UCCE Sacramento County, to the list of 4-H eLearning team members. Her name was inadvertently omitted in the original announcement.]

Eleven UC ANR teams and 21 individual staff members were among the winners of the 2017-18 UC ANR Staff Appreciation and Recognition (STAR) awards.

STAR awards allow managers to nominate staff who demonstrate exceptional performance, creativity, organizational abilities, work success and teamwork. The nominations were reviewed by a panel, which made recommendations to VP Glenda Humiston. 

Humiston announced the STAR award winners at a ceremony in Davis on June 6.

INDIVIDUAL AWARDS

Aileen Trujillo, UCCE community educator, Expanded Food and Nutrition Education Program/Youth Families and Communities Program in Santa Clara County. Upon the retirement of the youth educator, Trujillo volunteered to keep EFNEP's partnership in schools by teaching youth lessons. Her extraordinary leadership skills in both the Adult and Youth EFNEP Programs resulted in high-quality nutrition education programs being delivered in Santa Clara County.

Amber Shrum, Hopland Research and Extension Center administrative assistant. She rose to the challenge of working with two business offices with little direct support, has worked to increase efficiencies in all areas, and works effectively and with great courtesy to every HREC team member. 

Amy Weurdig, EFNEP community educator, UCCE Inyo and Mono counties. Weurdig's exceptional management skills have enabled her to get the Expanded Food and Nutrition Education Program up and going in a very short time in Inyo and Mono counties. She is currently involved with creating a better way to provide food allergy risk management for youth.

Beatriz Rojas, UC CalFresh/YFC community educator, UCCE Kern County. She was key in implementing walking groups and stencil projects – both important environmental changes that help provide comprehensive nutrition and physical activity programming in the community.

Claudia Carlos, UC CalFresh/YFC community educator, UCCE Riverside County. In the past four years, she successfully implemented the Shaping Healthy Choices Program in two middle schools. Her work has shown a huge impact in the Alvord Unified school district by helping 11 schools win national awards from the Alliance for a Healthier Generation's Healthy Schools Program, including one school that received the Gold Award twice.

Anna Martin, Nutrition Policy Institute policy analyst. She has done an extraordinary job managing a SNAP-Ed evaluation team. It is a large operation, with staff in Berkeley and Sacramento and with responsibilities in virtually every county in California. She assumed leadership of staff, established clear protocols, processes, and strong communications channels, and built a robust and productive team.

Danielle Lee, Nutrition Policy Institute policy analyst. Lee, who is proactive, has helped create common systems to improve tracking and coordination of NPI's many research projects, helped to create an onboarding protocol for new employees including the first NPI employee manual, leads the IRB team in developing human subject protocols, and has conducted several staff trainings. She also organizes the NPI seminar series featuring guest speakers up to three times per month.

Denise Cuendett, UC CalFresh and YFC community educator, UCCE Kings County. Cuendett is proactive and always looks for ways to improve efficiency and effectiveness of the program. She is passionate about educating her community and schools about healthy eating and overall wellbeing.

Susan Lafferty, UC CalFresh Community Educator UCCE Kings County. She knows her county very well and recognizes its challenges and strengths. She is dedicated to meeting the needs of the people she serves. She is also an excellent teacher and has created lesson activities, games, displays, lesson visuals, and so much more to enhance lesson delivery in the classroom.

Evelyn Morales, UC CalFresh/YFC community educator, UCCE Fresno and Madera counties. She manages several projects such as Smarter Lunchrooms Movement, the Fresno State Dietetic Intern rotation, planning and organizing healthy food tastings, all while serving a large rural school. Morales was asked to join FreshGrub, a Fresno County Farm to School project, which was outside her normal scope of work. The success of this tasting event was highlighted by the local news media and is considered a best practice model for other school districts to procure food from local farmers and offer it to students in their school meals.

Heidi von Geldern, Contracts & Grants analyst. For the UC Systemwide Export Control Assessment Project, von Geldern was instrumental in providing leadership. She researched and reviewed ANR's export control policies and procedures, managed the assessment requirement from beginning to end, and ensured that ANR is in compliance.

Vanity Campbell, Contracts and Grants proposal development coordinator. Campbell assists principal investigators with ANR's large, interdisciplinary, multi-collaborator proposals, providing complete project management through the lengthy proposal phase. "The Verde Innovation Network for Entrepreneurship (the VINE): A California statewide network for food, agriculture and natural resources technology," proposal was fully funded by the U.S. Department of Commerce for $500,000.

Janessa Hartmann, UC CalFresh and YFC community educator, UCCE Shasta and Trinity counties. Directly supervising nine employees working out of three county offices, she has done a tremendous job ensuring the UC CalFresh program is efficiently implemented in Shasta, Trinity and Tehama counties. 

LeChé McGill, business consultant, Academic Human Resources. This year, McGill volunteered to serve as a junior delegate of the Council of UC Staff Assemblies. She advises ANR senior leadership of issues that are deemed most important to staff – including performance management, change management, and wellness – and is an active participant on systemwide workgroups for staff initiatives. She visited UCCE county offices throughout the state, giving UCCE staff an opportunity to discuss recruitment, hiring and retention issues for academic employees.

Marcie Valenzuela, assistant, Business Operations Center in Davis. In her capacity as the area telecommunications representative, Valenzuela has been able to adapt and resolve complicated and time-sensitive situations, including replacing lost or damaged cellphones.

Judy McClure, Master Gardener coordinator, Sacramento County. In her 20 years as program coordinator, McClure has grown the number of volunteers to 230, including 30 graduates in 2018. Last year UCCE Sacramento County reached an all-time high of 17,000 volunteer hours. McClure also served on the California Master Gardener Program Advisory Committee, and she helped plan the 2017 Statewide Master Gardener Conference, for which she was also the Market Place coordinator for sales.

Mary Ciricillo, Development Services director of annual giving and individual gifts contributions. Ciricillo is fearless when it comes to identifying creative solutions to her work. She is also diplomatic and deferential, believing that collaboration and partnership are essential to fundraising success. As a result, she exceeded her goals for FY17/18.

Scott Leaf, business analyst for UC Path. Leaf has been a key asset in the UC Path project, effectively communicating and speeding up the processes with his immense knowledge on the desired state of the modules of ANR. He has an outstanding work ethic in terms of ensuring that the requirements from both the ANR and Central UC Path project teams are met.

Stephanie Barret, 4-H community educator, UCCE Riverside and San Bernardino counties. This year Barret expanded the 4-H presence with 4-H classroom enrichment and special interest programs. She made significant contributions to integrate UC ANR 4-H Latino Initiative efforts to local 4-H community club programs by encouraging and helping our newest 4-H members to participate in Presentation Day, mentoring new leaders and also advising Latino Initiative program representatives in 4-H policy and procedures.

Yolva Gil, 4-H community educator, UCCE Riverside County. Her productivity and organizational abilities led to a 136 percent growth in Latino participation in the Riverside 4-H program for FY 16/17. Beyond numbers, Gil's work has allowed the 4-H program to build trust and familiarity with Latino communities.

Sueanne Johnson, Communication Services and Information Technology administrative assistant. To support the financial and administrative functions of the five units within CSIT, she stepped up to assume duties left by the departing manager. On her own initiative, she assumed the duties for the Web recharge, calibrating the time keeping system and updating the entries to reflect the newly approved rates. She has also assumed a larger role in purchasing, travel reimbursement and book sales as ANR transitions from the Richmond warehouse to a publication distribution center in Southern California. 

 

TEAM AWARDS

Butte Cluster Nutrition: Jona Pressman, Suzie Lawry-Hall, Shyra Murrey, Chelsey Slattery, Sonia Rodriguez, Tracy Yang, Gail Bertagna, Alexandra Faulk, Jamie Chapman, Socorro Gutierrez, Melissa Vang, Rita Palmer, Karina Hathorn and Samantha Macomber

This team significantly contributed to UC ANR's Healthy Families and Communities Strategic Initiative through the coordination and implementation of the UC CalFresh Nutrition Education Program and the Expanded Food and Nutrition Education Program in Butte, Glenn, Colusa, Sutter and Yuba counties. 

4H eLearning: Jennifer Henkens, Dawn Fuller, David Alamillo, Russell Hill, JoLynn Miller, Claudia Diaz, Lupita Fabregas, Whitney Bell, Scott Mautte, Gemma Miner, Esther Rodriguez, Darlene Ruiz, Shannon Horrillo, Jose Campos, Lynn Schmitt-McQuitty, Brian Oatman and Julie Frazell

This team of county-based and state 4-H staff and advisors and staff from Environmental Health & Safety developed standardized trainings for volunteers. 4-H launched a new series of e-learning courses for new and returning volunteers in July 2017. Importantly, one of the courses in the series, “Interculturally Connected 4-H,” fulfilled a federal requirement for UC 4-H to offer a cultural awareness training to all 4-H adult volunteers. Approximately 8,000 adult volunteers have taken the courses and increased their skills as adult role models for 110,000 youths.

Alameda County UC CalFresh: Leticia Christian, Morgan Cooper, Max Fairbee and Yolanda Silva

The educators have helped thousands of high-risk Alameda County residents, from preschoolers to seniors, learn about the importance of eating healthy and being active. 

4-H Latino Initiative: Yolva Gil, UCCE Riverside; Jose Campos, UCCE Merced;Esther Rodriguez, UCCE Kern; Araceli Hernandez, UCCE Orange; Diego Mariscal, UCCE Sonoma;Darlene Ruiz, UCCE Monterey; Andrea Borunda, UCCE Santa Barbara; and Janelle Hansen, UCCE Santa Barbara

This team, along with 4-H advisors and Lupita Fabregas, began introducing 4-H to California's Latino Youth.  Their effort and impacts have been recognized by state and local officials, UC administration, volunteers and institutions. They have also been acknowledged at the national level by USDA-NIFA and 4-H Council for becoming the largest and most effective Latino initiative in 4-H in the United States.

ANR Davis Parking Lot: Michael Zwahlen, Rhett Woerly and Jeff Couture

The exceptional work of the Parking Lot Project Team provided not only a timely completion but also an additional 92 parking spaces, along with an additional storage unit. This project was done on an accelerated schedule with parking available three months after starting construction. The team saved over $42,000 by successful negotiation and donations. They did an outstanding job coordinating with the City of Davis, PG&E, the design engineer, the contractor and the users of the lot.

Program Support Unit: Sherry Cooper, Saundra Wais, Lauren McNees, Kellie McFarland and Rachel Palmer

“The PSU team is highly responsive and goes above and beyond to make sure that ANR is successful,” said Humiston. “They performed exceptionally in organizing the 2018 Statewide Conference as well as managing regional meetings and other events in the past year for both internal and external clients. Their dedication, creativity, organizational abilities, and teamwork, have given ANR the ability to share with its strategic partners and internally many opportunities to see and hear what staff and academics across UC ANR are doing and as well as share their own work during a wide array of events and workshops. Through the development of meeting agendas, facilitation, recording, logistics to working with the leaders of the Strategic Initiatives to plan, coordinate and conduct meetings, the Program Support Unit are solution-focused and add tremendous value.”

REC Rate & Recharge: Deb Driskill and Han Pham

In 2017, ANR Leadership asked the Research and Extension Center System to develop a five-year financial plan to reduce reliance on central funds, provide funding for maintenance and repair of centers and to re-invest in the RECs. As part of this plan, a methodology to increase cost recovery from research and extension activities was developed. Pham developed new rate paperwork tool, then he and Driskill worked with each center's leadership to determine the true costs of research, operations and crops sold for income. In addition to the intended purpose, the tool provides center management the ability to understand, budget, account for and plan the most effective and efficient way to use their resources. The updated rate paperwork tool can be used for all areas of REC operations including facilities, residents, laboratories and outreach, and is now being used by all ANR departments that are recharging for services.

ANR Staff Assembly: Nikolai Schweitzer, LeChé McGill, Jeannette Warnert, Lori Renstrom, Matt Baur, Christina Adamson and Karina Macias

Working voluntarily during lunch, before and after work hours, the Staff Assembly Council provides exceptional service beyond their normal job duties for the betterment of all ANR staff. They formed Staff Assembly Ambassadors, composed of representatives from almost all ANR offices who serve as liaisons between Staff Assembly Council and local ANR staff. In addition to sharing personal and professional development opportunities, staff can share concerns and issues with Staff Assembly.

Compensation/Payroll: Jennifer Crouch, Patricia Glass, Ann Pohl, Joyce Hatanaka, Cindy Inouye, William Moua, Linda Doi and Soo Hsieh 

UCOP Reorganization Proposal: Jennifer Bunge, Yuhang Shi, Sonia Scott, Jing Yu, Monica Stuart, Kathryn Stein, Jake McGuire, Robin Sanchez, Anne Megaro

In January 2018, UC Office of President initiated conversation for reorganization of UC headquarters. In examining the relationship between UC headquarters, UC campuses and the UC mission, The Huron Consulting Group made recommendations that would, if implemented, make extensive structural changes to ANR and impair the ability to deliver our public service mission.

At the request of the UC president, the UCOP Reorganization Team produced an alternate proposal in less than three weeks, in spite of the amount of legal and organizational research, reviews of past audits, and consideration of every aspect of our organization required. The proposal requires regental approval, but it is sufficiently compelling that it is a center piece of the material to be used by the President's Advisory Committee, which will advise the president on the future state of ANR.

Yolo County UC CalFresh: Angela Asch, Lisa Gonzales, Ruth Chun Reyes, Mayra Diaz, Delynda Elridge, Christie Hedrick

The Yolo County UC CalFresh team created the integrated Yolo County 4-H and UC CalFresh Cooking Academy to bring the best youth development principles of 4-H and the best nutrition skill building resources of UC CalFresh to children in 4^th and 5^th grades throughout the community. They worked to help other counties to do the same, serving as mentors, developing additional materials, and evaluating the program.

 

 

 

 

 

 

 

Become a staff advisor to the Regents, deadline extended to June 29

The deadline for applications to serve as a staff advisor to the Regents has been extended to June 29, 2018, giving you more time to apply for this critical role. 

The position is open to both non-represented and represented staff, or non-Senate academic employees, who have at least five years of UC service. You can learn more about the program and how to apply by June 29 on the staff advisor website.

George Blumenthal, chancellor at UC Santa Cruz, has seen the impact of the staff advisors to the Regents. "The staff advisor role has proven to be indispensable. The Regents want to know how policies impact employees. That's a huge challenge, requiring advisors to develop a deep understanding of the needs of a full spectrum of staff — from lecturers to dining staff. Having staff voices at the Regents' table is vital as a way of providing a staff perspective and as a reminder of the staff's importance. There's also great satisfaction in being that voice and knowing you are making a difference."

Sherry Main, assistant vice chancellor of Communications & Marketing at UC Santa Cruz, began her two-year term in 2017 and describes the role as life-changing. “There aren't many roles that allow you to learn from staff members from across the system and to engage directly with President Napolitano, members of the Board of Regents and senior campus leaders. I knew going in that this position would be a huge commitment, and I was right. But I am grateful every day for this unique opportunity to help shape decisions and policies that affect all of us.”

Staff advisors participate in open sessions and designated committees of the board of Regents, sharing the perspective of their fellow employees in UC Board of Regents deliberations and to decision-makers at the Office of the President. Staff advisors serve as non-voting members of designated Regents' committees; they attend and participate directly in committee and board meetings throughout their term of service, and visit many of the campuses to solicit input from staff.

The UC Board of Regents established the staff advisor position in 2007 in recognition of the critical importance of the staff perspective. Since 2007, staff from nine of ten campuses – and UC Davis Health, UCSD Extension and Lawrence Berkeley National Lab – have served in the role. Jason Valdry, director of technology at UC Irvine, is the outgoing staff advisor, serving alongside Main. 

If you have questions about the staff advisor position or the application process, you can contact Juliann Martinez, UC Office of the President Employee Relations, at 510-287-3331 or via email: Juliann.Martinez@ucop.edu.

 

 

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