Posts Tagged: Human Resources
Human Resources has confirmed the 2019-20 winter holiday closure schedule.
ANR units – including Research and Extension Centers, BOC Kearney, UCCE county offices and the Second Street Building in Davis – will be closed from Tuesday, Dec. 24, 2019, through Wednesday, Jan. 1, 2020, except for essential services. ANR offices will reopen on Thursday, Jan. 2, 2020. The closure schedule will be the same for ANR employees at UCOP.
Winter closure schedule:
Mon, 12/23 – Regular work day
Tue, 12/24 – UC Holiday
Wed, 12/25 – UC Holiday
Thu, 12/26 – Winter Closure
Fri, 12/27 – Winter Closure
Mon, 12/30 – Winter Closure
Tue, 12/31 – UC Holiday
Wed, 1/1/20 – UC Holiday
Thu, 1/2/20 – Regular work day
Fri, 1/3/20 – Regular work day
Dec. 26, 27 and 30, 2019, will be curtailment (closure) days. Employees will be given the option of using accrued vacation, compensatory time off (CTO), or leave without pay for the curtailment days. In the event an employee has not accumulated a sufficient amount of vacation time before December to cover the three days, arrangements can be made to allow those individuals to borrow against future vacation time.
Some UCCE county offices and research and extension centers may adjust the closure schedule to accommodate local needs; this is at the discretion of the director and approval by ANR leadership. If you have a question about your local office schedule, please contact your director.
Open Enrollment has begun! Through 5 p.m. on Tuesday, Nov. 20, you can make changes to your benefits or the family members you enroll — just choose your location under "make changes" on the Open Enrollment website.
Highlights of this year's Open Enrollment include low cost increases for most of UC's medical plans and a few important changes, including new benefits eligibility rules for domestic partners, changes for Health Net Blue & Gold and new voluntary pet insurance. Make sure to read your Open Enrollment booklet and visit the website to learn all about your choices for this year.
Even if you're happy with your benefits and don't plan to make a change, make time for a few important steps:
- Enroll or re-enroll in a flexible spending account (FSA). Your other benefits will continue if you don't take action, but you must re-enroll each year to continue your FSA.
- Review all of your plan options to make sure you're still enrolled in the best benefits for you and your family.
- While you're signed in to your benefits account, make sure your personal information is up-to-date and complete.
New resources on the Open Enrollment website
Visit the Open Enrollment website for resources to help you better understand your benefits choices.
New educational videos offer user-friendly explanations of all sorts of topics, including:
- What's Changing
- Cost Scenarios
- Choosing a Medical Plan
- Tax-Advantaged Accounts
- Maximizing Your Benefits
Get started today, so you have plenty of time to make informed decisions about your 2019 benefits!/span>/span>
To help with planning, I am writing to confirm this year's winter holiday closure schedule. ANR units – including Research and Extension Centers, BOC Kearney, UCCE county offices and the Second Street Building in Davis – will be closed from Monday, Dec. 24, 2018, through Tuesday, Jan. 1, 2019, except for essential services. ANR offices will reopen on Wednesday, Jan. 2, 2019. The closure schedule will be the same for ANR employees at UCOP.
UC holidays will be observed on:
Monday, Dec. 24 and Tuesday, Dec. 25;
Monday, Dec. 31, 2018; and Tuesday, Jan. 1, 2019.
December 26, 27 and 28, 2018, will be curtailment (closure) days. Employees will be given the option of using accrued vacation, compensatory time off (CTO), or leave without pay for the curtailment days. In the event an employee has not accumulated a sufficient amount of vacation time before December to cover the three days, arrangements can be made to allow those individuals to borrow against future vacation time.
We understand some UCCE county offices and research and extension centers may need to adjust the closure schedule to accommodate local needs. We ask that all UCCE county offices and RECs confirm their local schedules by completing this short survey no later than Tuesday, Nov. 6. Please complete this survey even if your office is following the ANR closure schedule.
Vice Provost Mark Lagrimini has the authority to approve alternative schedules for offices or individual employees at UCCE offices or the RECs. Mark will review your survey submissions and contact you with any questions or concerns. For administrative units, requests to work during the closure days will be reviewed by AVP Tu Tran.
Thank you for your cooperation. I hope you enjoy the winter break.
Executive Director, Human Resources
UC Agriculture and Natural Resources is committed to creating and maintaining a community where all individuals who are employed or participate in University programs and activities can work and learn together in an atmosphere free of violence, harassment, discrimination, exploitation or intimidation.
Our commitment includes complying with Title IX, which prohibits discrimination on the basis of sex in education programs or activities operated by recipients of federal financial assistance. Sexual harassment and sexual violence are forms of sex discrimination prohibited by Title IX.
To fulfill its obligations under Title IX and other related state and federal laws, including the Violence Against Women Reauthorization Act (VAWA), which amended the Clery Act, effective January 1, 2016, the University implemented an updated Sexual Violence and Sexual Harassment Policy. The updated policy outlines the University's procedures for responding promptly and effectively to reports of prohibited conduct such as sexual harassment and sexual violence, which includes sexual assault, dating violence, domestic violence, stalking and gender-based harassment. The policy prohibits retaliation against a person for the good-faith reporting of any of these forms of conduct or participating in any related investigation or proceeding. The University of California systemwide Policy on Sexual Violence and Sexual Harassment is available online at http://policy.ucop.edu/doc/4000385/SVSH.
UC ANR's local procedures have been added to the Administrative Handbook and are available at http://ucanr.edu/sites/anrstaff/files/255148.pdf on page 5. The procedures for reporting incidents are also located on UC ANR's Discrimination and Sexual Violence Prevention website under Reporting Sexual Violence and Sexual Harassment.
To further support the UC ANR community, UC ANR recently expanded its resources by adding the UC Davis Center for Advocacy Resources and Education (CARE). CARE is the Advocacy Office for Sexual and Gender-based Violence and Sexual Misconduct, and it serves as a confidential resource for UC ANR staff and academics, as well as students, who have experienced any form of sexual violence, including sexual assault, sexual harassment, domestic/dating violence and stalking. CARE provides 24/7 emergency response, crisis intervention and support services for survivors.
All UC employees (except those specifically identified and designated as confidential employees) are required to notify the Title IX Officer if they receive information from a student about a possible incident of sexual violence or sexual harassment. CARE and the UC Davis Academic and Staff Assistance Program (ASAP) can offer confidential consultations without reporting the incident to the Title IX Officer.
Any member of the UC ANR community may report conduct that may constitute sexual violence, sexual harassment, retaliation and other prohibited behavior by contacting the UC ANR Title IX Officer, John Sims, or another Responsible Employee. A Responsible Employee in UC ANR who receives a report alleging sexual violence or sexual harassment must promptly notify the UC ANR Title IX Officer even if the individual making the report requests that no action be taken. Responsible Employees include academic appointees, all personnel of the UC ANR Human Resources Office, and directors, managers and supervisors.
Anyone who is aware of an act or acts of violence can anonymously report the incident by reporting the incident to The UC Whistleblower hotline at http://www.ucop.edu/uc-whistleblower or (800) 403-4744.
The University will respond promptly and effectively to any report of harassment and discrimination and will take appropriate action to prevent, correct and, when necessary, discipline behavior that violates University policy.
Creating an atmosphere free of violence, harassment and discrimination for everyone to work and learn is a responsibility that we all share. Thank you for helping maintain a safe and comfortable community for UC ANR members and stakeholders.
For more information, please visit UC ANR's Discrimination and Sexual Violence Prevention website at http://ucanr.edu/sites/DiscriminationSexual_Violence.
UC Systemwide Human Resources is working with UC's benefit plan carriers to ensure their readiness to meet the needs of those affected by the devastating wildfires in Northern and Southern California.
If you need extra assistance, please contact your plan directly (contact information is here and below). Customer service representatives will do their best to offer the help you need as quickly as possible.
Replacing lost prescriptions
If you have lost an essential prescription medication in the fire, you or your pharmacy may call your pharmacy benefits administrator and request an emergency supply. You may also request a change of address for your home delivery, or a transfer to pick up your prescription at a network pharmacy.
Seeking medical, dental or vision care
If your medical facility is closed due to the fires, or if you have left the area and are unable to see your usual medical or dental provider, please call your plan's customer service representative for help finding a provider near you.
Any VSP member in need of eye care and/or replacement glasses due to the wildfires can call VSP Member Services at 800-877-7195 and have their VSP benefits reinstated regardless of eligibility.
Emotional health support
There are a number of options available to those who need emotional support coping with stress and loss caused by the wildfires. Please contact your Faculty and Staff Assistance Program or your behavioral health plan for a referral.
Claims for loss of life or property, disability
UC faculty or staff in Northern California who have an auto, homeowner or renter's policy with California Casualty and have been forced to evacuate their home, suffered smoke damage, or suffered other fire related damage, please call 800-800-9410. Press 4 when prompted or remain on the line to be transferred to a claims specialist who will quickly assist you.
If you are a UC employee impacted by the fires and you have a current disability claim, Liberty Mutual will support you by:
- Exercising leniency with regard to providing notice of loss, proof of loss, medical record due dates, and appeal deadlines
- Accepting a verbal change-of-address (with appropriate information to establish identity)
- Offering option to activate direct deposit for short-term disability
- Waiving the 10-day waiting period for stop payment procedures and reissuance of benefits
Liberty Mutual will send a special email message to claimants (who have provided an email address) covering the above information and providing alternate contact information.
Prudential stands ready to assist with any life or AD&D claim issues that might need special handling of any kind.
Contact information for UC plans
- Medical (Anthem): 844-437-0486
- Behavioral health (Anthem): 844-792-5141
- Pharmacy (OptumRx): 855-489-0651 (Core, UC Care, UC Health Savings Plan); 855-798-4682 (UC High Option, UC Medicare PPO)
- Medical and pharmacy:
o Health Net Blue & Gold: 800-539-4072
o Health Net Seniority Plus: 800-443-0815
o Kaiser Permanente: 800-464-4000
o Kaiser Senior Advantage: 800-443-0815
o Western Health Advantage (WHA): 888-563-2252
- Behavioral health:
o Optum Behavioral Health (Health Net Blue & Gold, Kaiser Permanente, WHA): 888-440-8225
o Kaiser: Call your local clinic
- Delta Dental: 800-777-5854 (PPO); 800-422-4234 (HMO)
- Vision Service Plan (VSP): 866-240-8344
- California Casualty: 800-800-9410
- Liberty Mutual: 800-838-4461
- Prudential: 800-524-0542