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Posts Tagged: Policy

Employee comment sought on academic freedom, responsibilities of non-faculty academics

The University invites comments on a proposed new Academic Personnel Manual Section 011 (APM - 011), Academic Freedom, Protection of Professional Standards, and Responsibilities of Non-Faculty Academic Appointees. 

Currently, APM - 010 (Academic Freedom) defines academic freedom as it pertains to faculty and defines the freedom of scholarly inquiry for students, as it derives from the faculty's academic freedom. APM - 015 (The Faculty Code of Conduct) defines the corresponding responsibilities as it pertains to faculty only. Although APM - 010 states that it is not intended to “diminish the rights and responsibilities enjoyed by other academic appointees,” APM - 010 and APM - 015 do not address how these concepts apply or do not apply to non-faculty academic appointees. The proposed new policy is intended to address the academic privileges, rights, obligations, and responsibilities of non-faculty academic appointees.

The proposed new APM - 011, Academic Freedom, Protection of Professional Standards, and Responsibilities of Non-Faculty Academic Appointees, is posted at: https://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/apm-011.html.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than July 1, 2019.

Posted on Thursday, April 11, 2019 at 10:48 AM

Employee comments sought on open access for theses and dissertations

The University invites comments on a revised proposed Presidential Policy on Open Access for Theses and Dissertations.

The policy is new and includes the following key issues:

  • There is currently no systemwide uniformity or policy for ensuring open access to UC graduate students' theses and dissertations. This policy will provide systemwide consistency for these works.
  • Allowance for embargoes that delay the date theses or dissertations are made available in an open access repository.

The policy proposal is posted here.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu no later than April 10, 2019.

 

 

Posted on Tuesday, November 27, 2018 at 6:27 PM
Tags: November 2018 (15), policy (59)

New travel policy takes effect Jan. 1, 2019

A new policy change will become effective Jan. 1, 2019 (see Policy & Procedure Manual 300-10).

Beginning Jan. 1, 2019, AggieTravel expense reports submitted more than 60 days after the last day of travel or entertainment will be reported as taxable income to the employee. This includes all Travel Card, direct billing CTS, and out of pocket expenses.

This policy change was announced in August (see https://supplychain.ucdavis.edu/news/taxation-late-reports).

Any questions should be directed to the BOC Kearney for UCCE locations and the BOC Davis for all other units.

 

Posted on Monday, November 26, 2018 at 4:24 PM
Tags: November 2018 (15), policy (59), travel expenses (7)

Marijuana use and possession still prohibited on UC property

Cannabis leaf. Wikimedia Commons
On Jan. 1, 2018, the legal sale of recreational marijuana commenced in California. This followed the passage of Proposition 64 by California voters on Nov. 8, 2016, which legalized its recreational use by people over the age of 21. However, Prop. 64 does not change UC policy, which prohibits marijuana on all university property and at all university events, with limited exceptions for approved academic research.

Notwithstanding Prop. 64, using, distributing and possessing marijuana remains illegal under federal law. The Drug Free Schools and Communities Act and the Drug Free Workplace Act require that UC, as a recipient of federal funding, establish policies that prohibit marijuana use, possession and distribution on campus and in the workplace.

For additional information on UC policy regarding controlled substances, visit http://ucop.edu/marijuana-and-drug-policy

Posted on Wednesday, October 24, 2018 at 3:38 PM
Tags: marijuana (2), October 2018 (20), policy (59)

UC seeks employee comments on policy updates

The University seeks comments from employees on four presidential policies that have been revised.

Employee Comment: Protection of Administrative Records Containing Personally Identifiable Information

The University invites comments on the Draft Revised Presidential Policy BFB-RMP-7, Protection of Administrative Records Containing Personally Identifiable Information, as described below:

The policy is proposed to be revised. The revised policy includes the following key issues:

  • Combines and updates BFB-RMP-7, Privacy of and Access to Information Responsibilities; BFB-RMP-11, Student Applicant Records; and BFB-RMP-12, Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories
  • Incorporates the UC Statement of Privacy Principles and Values
  • Clarifies the roles of Privacy Officials, Records Management Coordinators and Information Practices Coordinators

The policy proposal is posted here.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than Monday, Dec. 10, 2018.

Employee Comment: Sexual Violence and Sexual Harassment (SVSH)

The University invites comments on the Draft Revised Presidential Policy on Sexual Violence and Sexual Harassment, as described below.

The policy is proposed to be revised and includes the following key revisions:

  • A fuller explanation of what the policy covers, such as acts committed by and against third parties, and how the Title IX offices will evaluate reports to decide whether to initiate a resolution process;
  • Changes to the definitions of conduct prohibited by the policy, including sexual assault, relationship violence, and retaliation;
  • Enumeration of the specific procedures UC will use to investigate and adjudicate reports;
  • A more detailed description of the informal (Alternative Resolution) process, and parties' rights in that process;
  • Addition of a 30- to 60-day timeframe for Alternative Resolution, and extension of the timeframe for the Formal Investigation process from 60 days to 90 days;
  • Provision for the Title IX officer to initiate investigations despite the absence of an identifiable, individual respondent or, alternatively, the lack of a specific complainant;
  • Revisions to the Frequently Asked Questions, including the removal of certain questions; and
  • References in several places to guidelines developed by the Systemwide Title IX Office. CSA recommended that we better define and codify some of our policy-related practices, and agreed that could be done in separate guidelines, if referenced in the policy.

The policy proposal is posted here.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than Monday, Dec. 10, 2018.

Employee Comment: Use of Vehicles and Driver Selection

The University invites comments on the Draft Revised Presidential Policy BFB-BUS-46. 

  • The key issues addressed by the proposed revisions to the policy include:
  • The inclusion of the California Department of Motor Vehicles (DMV) Negligent Operator Treatment System (NOTS) as a standard for eligibility to drive on behalf of the University.
  • Implementation will apply to all drivers on University business – not solely employees.
  • Establishment of Vehicle Collision Review Committees to review collisions, determine preventability, and promote driver safety awareness.
  • Establishment of guidelines for drivers involved in preventable collisions including training, suspension, and potential revocation of driving privileges.

The policy proposal is posted here.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than Monday, Dec. 10, 2018.

Employee Comment: Principles of Accountability with Respect to Financial Transactions

The University invites comments on the Draft Revised Presidential Policy on the Principles of Accountability with Respect to Financial Transactions. The policy is a codification of an existing UCOP financial policy that is currently posted on the Office of the Chief Financial Officer website.

The key issues are:

  • Existing finance policy was rewritten to follow the 2013 Committee on Sponsoring Organizations of the Treadway Commission (“COSO”) Integrated Control-Integrated Framework;
  • Policy provides an overview of financial accountability, financial management, data integrity, and compliance associated with financial transactions throughout the University. Campuses in turn should develop policies and procedures to ensure these financial transaction accountability principles are met;
  • There is a chart of functions and responsibilities for key areas and roles within the campus, and
  • There are financial principles that all employees with financial transaction authority redelegated to them should adhere.

The policy proposal is posted here.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than Tuesday, Nov. 13, 2018. 

Posted on Wednesday, September 26, 2018 at 7:11 PM
Tags: policy (59), September 2018 (14)

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