ANR Employees
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ANR Employees

Posts Tagged: Policy

Employee comments sought on copyright ownership policy

The University invites comments on proposed modifications to the Presidential Policy on Copyright Ownership, which updates the 1992 Copyright Policy. Given the significant copyright landscape changes over the years, it has become clear that the time for a policy update is now. Aside from streamlining the language, the policy also includes updates in the following areas:

  • Expands eligibility to own copyrights. The definition of “Academic Authors” in the revised policy expands the pool of those eligible to own copyright.
  • Expands and clarifies the pool of works eligible for copyright ownership. The policy provides a definition of “Scholarly & Aesthetic Works” – a definition that does not exist in the existing policy. It also clarifies that software is a work for which eligible employees may own the copyright.
  • Creates a definition for “Significant University Resources” as a limitation on the University's ownership. The current policy has a broad definition of “University Resources,” which directs, in some instances, that the University asserts copyright ownership when the University's resources contributed to the development of the copyright work. The revised policy now includes a key limitation such that the level of University resources must be “significant” and beyond the support provided to similarly situated authors.
  • Clarifies graduate student copyright ownership. The revised policy provides clarity regarding copyright ownership by graduate students of their theses, dissertations and other copyrightable works. 
  • Clarifies copyright ownership for represented employees. The revised policy specifically states that if an inconsistency exists between a union employee's collective bargaining agreement regarding copyright ownership and the revised policy, the copyright provisions of the union agreement prevail.
  • Expands supplemental references. The revised policy expands the “Related Information” and “Revision History” sections to reference additional resources and other supplemental information.

The policy proposal is posted here:

If you have any questions or if you wish to comment, please contact Robin Sanchez at, no later than Dec. 15,  2019.

Posted on Monday, September 23, 2019 at 5:51 PM
Tags: copyright (3), policy (60), September 2019 (19)

Employee comment sought on academic freedom, responsibilities of non-faculty academics

The University invites comments on a proposed new Academic Personnel Manual Section 011 (APM - 011), Academic Freedom, Protection of Professional Standards, and Responsibilities of Non-Faculty Academic Appointees. 

Currently, APM - 010 (Academic Freedom) defines academic freedom as it pertains to faculty and defines the freedom of scholarly inquiry for students, as it derives from the faculty's academic freedom. APM - 015 (The Faculty Code of Conduct) defines the corresponding responsibilities as it pertains to faculty only. Although APM - 010 states that it is not intended to “diminish the rights and responsibilities enjoyed by other academic appointees,” APM - 010 and APM - 015 do not address how these concepts apply or do not apply to non-faculty academic appointees. The proposed new policy is intended to address the academic privileges, rights, obligations, and responsibilities of non-faculty academic appointees.

The proposed new APM - 011, Academic Freedom, Protection of Professional Standards, and Responsibilities of Non-Faculty Academic Appointees, is posted at:

If you have any questions or if you wish to comment, please contact Robin Sanchez at, no later than July 1, 2019.

Posted on Thursday, April 11, 2019 at 10:48 AM

Employee comments sought on open access for theses and dissertations

The University invites comments on a revised proposed Presidential Policy on Open Access for Theses and Dissertations.

The policy is new and includes the following key issues:

  • There is currently no systemwide uniformity or policy for ensuring open access to UC graduate students' theses and dissertations. This policy will provide systemwide consistency for these works.
  • Allowance for embargoes that delay the date theses or dissertations are made available in an open access repository.

The policy proposal is posted here.

If you have any questions or if you wish to comment, please contact Robin Sanchez at no later than April 10, 2019.



Posted on Tuesday, November 27, 2018 at 6:27 PM
Tags: November 2018 (15), policy (60)

New travel policy takes effect Jan. 1, 2019

A new policy change will become effective Jan. 1, 2019 (see Policy & Procedure Manual 300-10).

Beginning Jan. 1, 2019, AggieTravel expense reports submitted more than 60 days after the last day of travel or entertainment will be reported as taxable income to the employee. This includes all Travel Card, direct billing CTS, and out of pocket expenses.

This policy change was announced in August (see

Any questions should be directed to the BOC Kearney for UCCE locations and the BOC Davis for all other units.


Posted on Monday, November 26, 2018 at 4:24 PM
Tags: November 2018 (15), policy (60), travel expenses (7)

Marijuana use and possession still prohibited on UC property

Cannabis leaf. Wikimedia Commons
On Jan. 1, 2018, the legal sale of recreational marijuana commenced in California. This followed the passage of Proposition 64 by California voters on Nov. 8, 2016, which legalized its recreational use by people over the age of 21. However, Prop. 64 does not change UC policy, which prohibits marijuana on all university property and at all university events, with limited exceptions for approved academic research.

Notwithstanding Prop. 64, using, distributing and possessing marijuana remains illegal under federal law. The Drug Free Schools and Communities Act and the Drug Free Workplace Act require that UC, as a recipient of federal funding, establish policies that prohibit marijuana use, possession and distribution on campus and in the workplace.

For additional information on UC policy regarding controlled substances, visit

Posted on Wednesday, October 24, 2018 at 3:38 PM
Tags: marijuana (2), October 2018 (20), policy (60)

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