Posts Tagged: Engagement Survey
During the ANR town hall Thursday, Nov. 21, VP Glenda Humiston shared encouraging news, including new sources of funding, response to the UC regents tours and the new report “California's Working Landscape: A Key Contributor to the State's Economic Vitality,” which shows working landscape accounts for 6.4% of the state's economy. She also answered questions from town hall participants about the budget and other issues.
John Fox, Human Resources executive director, and Nikolai Schweitzer, Staff Assembly chair, announced ANR's results of the recent UC Staff Engagement Survey of non-represented staff. Of the 222 ANR employees responding, Schweitzer said most thought we made progress in wellness, performance management and supervision. Satisfaction declined for image/brand, career development and sustainable engagement. He said Staff Assembly plans to discuss opportunities for improvement in those areas, then meet with ANR senior leadership to suggest solutions.
The results and executive summary of the survey are posted at http://staffassembly.ucanr.edu/Council_of_University_of_California_Staff_Assemblies/2019_Staff_Engagement_Survey.
Fox announced that in the spring ANR will conduct a survey to gather similar information from all ANR employees, including academics.
To view the town hall recording, visit https://youtu.be/5IAjzIylhw0.
Human Resources and Staff Assembly hosted an online town hall with Vice President Glenda Humiston to discuss ANR's results of the staff engagement survey on Feb. 6. The discussion focused on three main areas raised in the survey: change management, performance management and wellness.
If you missed the town hall, a video recording of the Zoom meeting is available at https://ucanr.zoom.us/recording/play/gL9SQUszO9DdC-P-Ec7HHusAJC5RLuRbDgcN2Qt__VBccf6cR0FZ-BJ-T8cs47u3.
To hear only the audio, visit https://ucanr.zoom.us/recording/play/ikr3TuSmSXNFMbv4snPwcDWtOYjOCu5Jt8uEPNqbUzBq32NaiVyO7pvXavceuLP-.
Both links display an autogenerated transcript of the audio, but the transcript is not a reliable representation of the discussion. For example, John Fox's introductory statement was transcribed as “I'm joined here in the room and Davis by Pam con rise from Strategic Communications Christina Adam sinned from IBM is also One of the leaders of our staff assembly group shame and guilt from HR, who's also in staff assembly as a junior delegate to the cook. So organization and our Vice President going to Houston.”
What Fox actually said was, “I'm joined here in the room in Davis by Pam Kan-Rice from Strategic Communications; Christina Adamson from IPM, who's also one of the leaders of our staff assembly group; LeChe McGill from HR, who's also in staff assembly as a junior delegate to the CUCSA organization; and our Vice President Glenda Humiston.”
The staff engagement survey results and a recording of the Dec. 13, 2017, ANR Engagement Survey orientation webinar are available at http://staffassembly.ucanr.edu under the CUCSA tab.
Last spring, a sampling of non-represented UC ANR staff were asked to complete the biennial Staff Engagement Survey to gauge their impressions about working for the University. The Council of UC Staff Assemblies (CUCSA), in collaboration with Systemwide Human Resources' Employee Relations department, developed the survey with the company Willis Towers Watson. The 2017 survey follows similar surveys conducted in 2013 and 2015. The results have been tabulated, and the UC ANR Staff Assembly and UC ANR Human Resources are preparing to share the results broadly across the division.
All staff and academics are invited to take part in a webinar review of the survey results from 10 a.m. to 11 a.m. on Dec. 13 (additional information and the webinar link will be e-mailed). Vice President Glenda Humiston, ANR Staff Assembly and ANR Human Resources will host a town hall meeting from 11 a.m. to 12 noon on Jan. 16 to discuss the results and ideas for improvement.
“Reviewing the engagement survey results gives us the opportunity to have open conversations about how people feel about working at UC ANR, and identify ways we can improve,” said John Fox, ANR Human Resources executive director.
At the UC ANR Staff Assembly ambassadors' meeting in October, CUCSA delegates Jeannette Warnert and LeChé McGill presented a preview of the results in three areas that show opportunities for improvement: organizational change, performance management and wellness. After the presentation, the ambassadors broke into groups to suggest ways to improve staff impressions in these areas.
According to the survey, 34 percent of respondents had a favorable impression to the statement, "Generally, recent major organizational changes across the UC system have been planned well.” This is a 2 percentage-point increase from 2015.
The most popular suggestion from the ambassadors for improvement was including staff (particularly those affected by the changes) in the change process. The ambassadors also emphasized the importance of communication about changes, such as information about why changes are being made and how they will be implemented. They also stressed the importance of listening to staff and taking their input seriously.
In the area of performance management, 70 percent of staff surveyed responded favorably to the statement, “I think my performance on the job is evaluated fairly.” However, this was an 8 percentage point drop from the 2015 survey. A significant proportion, 67 percent, had favorable impressions about the statement, "I feel my personal contributions are recognized." A smaller group, 20 percent, responded favorably to "I feel my campus/location does a good job matching pay to performance."
The ambassadors felt strongly that performance management impressions could be improved by helping staff and supervisors develop a better understanding of the new employee-performance-appraisal report rating system. They suggested sharing details about the successes of staff who were rated "transformational," and providing training to staff on their role in the performance appraisal process.
Ambassadors also expressed a concern that there is an assumption among UC ANR managers that staff cannot be rated as "exceptional.”
The 2017 Staff Engagement Survey covered the topic of “wellness” for the first time. Sixty-one percent of UC ANR staff responded favorably to the statement, “My supervisor is supportive of my participation in health or wellness-related initiatives and programs offered at my campus/location.” A similar number, 60 percent, gave favorable responses to the statement, “My organization promotes an environment of physical, mental and social well-being.”
Ambassadors shared a number of ideas for improving this outcome, such as offering discounts for local health clubs/gyms, release time for exercise, exercise awards, structured wellness activities, and support for telecommuting.
For more information on the 2017 UC Staff Engagement Survey, see the UC ANR Staff Assembly website.
Attracting and retaining highly qualified employees is a top priority for UC ANR. To be more competitive among many diverse employment markets, UC ANR leadership has developed a plan to address the competitiveness of our staff salaries.
As part of UC ANR's overall compensation strategy, VP Humiston approved a four-year Market-based Adjustment Plan for non-represented staff to ensure salaries of existing staff are better aligned with the labor market. All non-represented staff are eligible to participate in this plan, regardless of their position's funding source. For some whose compensation has fallen behind market rates, the Division is making a significant effort to address this issue, as long as it is fiscally viable and prudent to do so.
Using UC Career Tracks, UC ANR Human Resources will be able to identify, review and address the salaries of non-represented staff members whose pay is not in the targeted competitive zone. This strategy will be implemented over four years, which will allow us to better manage the fiscal impact of the salary adjustments.
Eligible employees will be notified individually within the next few weeks. These market-based adjustments are separate and distinct from any merit program approved centrally by President Napolitano.
For more information, please read the FAQs at http://ucanr.edu/sites/ANRSPU/Supervisor_Resources/Compensation/Equity_.
AVP Wendy Powers announced that UC ANR has added another funding mechanism to its 2017 funding opportunities/grants website: a Matching Grants Program.
For grant opportunities that require matching funds, this program will provide cash resources for UC ANR academics to submit as matching funds in their proposals for external funding support of research, outreach or training efforts.
Proposed projects must be within the scope of the UC ANR Strategic Vision. All UC ANR academics with PI status are eligible to apply. Proposals will be accepted at any time, as the opportunities present themselves. Proposals will be submitted to the Associate Vice President and reviewed by the UC ANR Strategic Initiative Leaders and two UC ANR Vice Provosts. Because we recognize that these are time-sensitive projects, the review process will take no more than one month.
Requests for matching funds will be no more than three pages in length and must include a link to the request for proposals, a justification indicating why it is appropriate for UC ANR to provide the cash match, description of the project (study design, educational framework/audience, training program, etc.) and detailed budget. Requests of up to a 1:1 cash match will be considered. No awards will be made until a contract between the grantor and UC ANR is executed. In addition to any reporting required by the grantor, all projects will require a final report with stated outcomes/impacts or anticipated outcomes/impacts. A final report to the grantor may be substituted if the final report contains outcome/impact information.
UC ANR will provide a limited pool of funds for this grant program on an annual basis. The pool of funding will be managed to ensure year round availability for timely projects.
For details about the Matching Grants Program and other ANR funding opportunities and grants, visit http://ucanr.edu/sites/anrstaff/Divisionwide_Programs/2017_Funding_Opportunities_Grants.
For questions about the Matching Grants Program, please contact Powers at firstname.lastname@example.org.