Posts Tagged: Human Resources
Similar to previous years, UC ANR units – including research and extension centers, UCCE county offices, the Second Street Building in Davis and Franklin Building in Oakland – will be closed from Dec. 23, 2022, through Jan. 2, 2023, except for essential services. UC ANR offices will reopen on Jan. 3, 2023.
Winter closure schedule:
Dec. 23, 2022 – Holiday
Dec. 26, 2022 – Holiday
Dec. 27, 2022 – Curtailment (closure)
Dec. 28, 2022 – Curtailment (closure)
Dec. 29, 2022 – Curtailment (closure)
Dec. 30, 2022 – Holiday
Jan. 2, 2023 – Holiday
Employees have the option of using accrued vacation, compensatory time off (CTO) or leave without pay for the curtailment days. In the event an employee has not accumulated a sufficient amount of vacation time before December to cover the three days, arrangements can be made with direct supervisors to allow those individuals to borrow against future vacation time.
Some UCCE county offices and research and extension centers may need to adjust the closure schedule to accommodate local needs; this is at the discretion of the director and approval by UC ANR leadership. If you have a question about your local office schedule, please contact your unit director.
- Time reporting – TRS has shaded the curtailment dates in yellow for reference only. ANR employees are still able to enter leave or time worked per day as appropriate based on local need. Additionally, if borrowing against future vacation, usage should be entered on the timesheet as it will allow the balance to go into the negative and will be caught up with future accruals. Feel free to contact ANRPayroll@ucanr.edu for more details.
- Systems access – Some systems access may be impacted during the curtailment dates. If you are approved to work, please contact UCANRIT@ucanr.edu to confirm you'll be able to access UC ANR systems during the closure.
Please contact email@example.com for additional information or clarification.
The Annual Staff Performance Evaluation process will begin on March 8, 2022. The annual performance evaluation is an opportunity for staff and supervisors to recognize accomplishments, identify opportunities to build skills, and align individual efforts to high-level unit and division goals. This year's cycle is for the review period that runs from April 1, 2021, through March 31, 2022.
On March 7, all staff employees and their supervisors will receive an email notification that evaluation documents are available in UC Path ePerformance. The email will contain a link to take you directly to the electronic form. You may also locate the form by accessing your Dashboard in UC Path and selecting “Performance Work Center.” The UCPath login page is at http://ucpath.universityofcalifornia.edu.
In March, ANR Human Resources will host webinars to review the process and describe available support tools for staff and supervisors. The webinars will be recorded and available on the HR website for those unable to attend in person.
Employee role webinar: March 8, Tues., 2–3 p.m.
Webinar ID: 948 5355 4315
iPhone one-tap: +16699006833,,94853554315# or +13462487799,,94853554315#
Telephone: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799
International numbers available: https://ucanr.zoom.us/u/aesH3YwRji
Supervisor role webinar: March 23, Wed., 2–3 p.m.
Webinar ID: 981 2815 4787
iPhone one-tap: +16699006833,,98128154787# or +13462487799,,98128154787#
Telephone: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656
International numbers available: https://ucanr.zoom.us/u/ac1KMf96lL
If you are a supervisor, you need to participate only in a supervisor session.
More information about the annual process, including timelines, guidelines and Performance Appraisal Tools are available on the ANR Human Resources website http://ucanr.edu/sites/ANRSPU/Supervisor_Resources/Performance_Management.
Note: ANR staff based at the Office of the President will follow the UCOP-HR performance process with separate trainings, timelines and forms.
The results of the 2021 ANR@Work Survey are in and we're seeing more satisfaction in our work environment, reported Tina Jordan, academic human resources manager. At the Oct. 21 ANR town hall, Jordan presented the following highlights from the survey, which was conducted March 16 – April 9, 2021.
Scores for 2020 strengths increased in 2021:
- I feel valued by my department
- All people are welcomed
- My department supports work-life balance
- My department practices principles of community
- I have the opportunity to participate in making decisions that affect my work
- UC ANR promotes a work environment where all people are welcomed
- My department supports work-life balance
- UC ANR promotes employee wellness
- I understand how I contribute to the University's mission
- Staff members value my contributions
The 2020 primary areas of opportunity remain the top five for 2021:
- I feel valued as a member of the UC ANR Community
- I feel I have a voice to provide my ideas and suggestions on how to improve UC ANR
- Senior leaders have adequately communicated long-range goals and strategic direction
- There are sufficient opportunities for contact with senior leadership
- I am satisfied with my opportunities for career advancement
UC ANR employees offered ideas for improvement. To better foster a sense of belonging and feeling valued among employees and volunteers, they suggested focusing on diversity, equity and inclusion (DEI); improving hiring and onboarding processes; improving communication and relationships; increasing opportunities for promotion; prioritizing employee and volunteer recognition; making pay more equitable; and facilitating opportunities for employees to get to know one another.
Angela Song, UC San Diego senior director of organizational assessment and strategy, who assisted UC ANR with summarizing the results, lauded ANR's increases in scores across several dimensions and divisions. Song pointed to improved satisfaction in eight categories: senior leaders communicate goals, have a voice, ethical conduct, participate in decisions, promotes employee wellness, feel valued, satisfied with diversity programs and committed to diversity. The only statistically significant decrease was in responses related to total compensation.
What is UC ANR doing with the 2021 survey results?
To use the survey results to further improve our work environment, Human Resources has shared the unit level summary reports with directors to discuss with employees in their units. HR is also working with Staff Assembly Council to cross reference ANR@Work Survey results with those of the systemwide survey conducted by the Council of University of California Staff Assemblies (CUCSA). Conversations addressing these subjects between leadership and the ANR community will continue through town halls and other Zoom sessions. The DEI Advisory Council is analyzing the survey results by employee demographic categories. The Strategic Planning Committee will continue to align survey results with UC ANR's organizational goals.
The survey was sent to 980 academics, staff and county-paid employees and 560 (57%) completed the survey (as compared to 708 respondents in 2020 for a 73% response rate).
For details about the survey and the results, visit https://ucanr.edu/sites/anrstaff/Diversity/ANR@Work_Survey_741/2021_ANR@Work_Survey.
A new partnership between UC ANR and the UC Davis Harassment and Discrimination Assistance and Prevention Program (HDAPP) was announced by John Fox, executive director of ANR Human Resources. HDAPP supports the University's commitment to a harassment-free and discrimination-free work and learning environment. With our new agreement, HDAPP will serve members of the UC ANR community by:
- assisting individuals and ANR units to resolve conflicts and complaints related to harassment, discrimination, sexual harassment, sexual violence and hate and bias; and
- serving as the central office for receiving reports and maintaining records of these types of complaints.
HDAPP is available to receive complaints of harassment or discrimination against anyone affiliated with UC ANR. If you believe you or someone you know may be experiencing any of the complaint types, or if you have questions and want to consult, contact HDAPP. Options are available to report by phone or online, as well as anonymous reporting.
They are happy to speak with you about their process, your concerns, and support resources. They strongly believe in helping people make informed decisions about reporting, including where and how to report situations of concern.
To learn more, join a Zoom session on Thursday, Feb. 4, 1:30 p.m.–3 p.m. During the Feb. 4 information session, members of the HDAPP team will describe how they handle common situations and answer questions.
You can also find more information about HDAPP at hdapp.ucdavis.edu/about-us.
HDAPP contact information and links to other reporting options are available at ucanr.edu/sites/DiscriminationSexual_Violence.
If you have any questions about the HDAPP partnership, contact Fox at firstname.lastname@example.org.
Beginning on Jan. 26, 2021, all employees can access their 2020 UCPath W-2 online:
· For employees who requested an electronic version of their W-2, they will receive an email notification when it becomes available
· For employees who did not select an electronic version, a printed W-2 will be mailed to the home address on file on Friday, Jan. 29, 2021
To access the UCPath W-2, please visit UCPath at http://ucpath.universityofcalifornia.edu and click on Employee Actions > Income and Taxes > View Online W-2.
Former employees have access to view or download their W-2 statements (up to three years after their separation date). To access their UCPath W-2, they can visit UCPath and click on Former Employee. Once logged in, click on Employee Actions > Income and Taxes > View Online W-2.
Federal and state earned income tax credit (EITC or EIC)
· Per the Earned Income Tax Credit Information Act, UC includes a notice with all Form W-2 statements notifying employees that they may be eligible for the federal EITC. This is a benefit for working people with low to moderate-income. To qualify, you must meet certain requirements (https://www.irs.gov/credits-deductions/individuals/earned-income-tax-credit/use-the-eitc-assistant) and file a tax return, even if you do not owe any tax or are not required to file. EITC reduces the amount of tax you owe and may give you a refund. For more information about the federal EITC, reference IRS Notice 797 (https://www.irs.gov/pub/irs-pdf/n797.pdf) or contact the Internal Revenue Service at (800) 829-3676 or via www.irs.gov (http://www.irs.gov/) .
· You also may be eligible to receive the California EITC, starting with the 2015 tax year. The California EITC is a refundable state income tax credit for low-income working individuals and families. It is treated in the same manner as the federal EITC and generally will not be used to determine eligibility for welfare benefits under California law. To claim the California EITC, even if you do not owe California taxes, you must file a California income tax return and complete and attach the California EITC Form (FTB 3514). For information on the availability of the credit, eligibility, how to obtain necessary forms and help filing, contact the Franchise Tax Board at (800) 852-5711 or via www.ftb.ca.gov (http://www.ftb.ca.gov/).
Claiming exemption from withholding
The IRS requires you to complete a new W-4 form each year if you are claiming exemption from tax withholding. If you wish to claim exemption from withholding in 2021, you must make this choice on UCPath online (https://ucpath.universityofcalifornia.edu/) before Feb. 15, 2021.
Have questions or need help?
Log in to UCPath (http://ucpath.universityofcalifornia.edu/) and select Ask UCPath to submit an inquiry. You may also call UCPath to speak with an associate at (855) 982-7284 from 8 a.m. to 5 p.m. (PDT) Monday through Friday.