Posts Tagged: Payroll
On Aug. 8, 2020, President Trump signed an executive order for U.S. employers to have the option to defer the collection of employee payroll taxes through Dec. 31, 2020.
Two weeks ago, the Internal Revenue Service issued guidance on this optional program. This program would call for the OASDI Social Security taxes deferred from the employees' wages through Dec. 31, 2020, to be repaid by the employees during the January through April pay period of 2021 in addition to their regular OASDI Social Security withholdings for that period.
After this guidance from the IRS and the National Association of College and University Business Officers (NACUBO), and in consultation with the controllers at every UC location, UCOP has decided that the University of California system should not participate in this optional program at this time.
As you begin holiday celebrations and look forward to the new year, the UCPath Center has some important year-end and new-year reminders to share. Please read closely and mark your calendar for upcoming deadlines.
2020 payroll notices
- Employees paid monthly will receive payment for December 2019 earnings on January 2, 2020. View the 2020 monthly payroll calendar.
- Employees paid biweekly will receive the first paycheck of 2020 on January 8. View the 2020 biweekly payroll calendar.
New year, new benefit enrollments
It is important to make sure that the benefits you enrolled in during Open Enrollment are reflected correctly in your paycheck. Here's a checklist to compare against.
The following table illustrates the coverage begin date for Open Enrollment changes and the paycheck on which new benefit rates take effect.
Open Enrollment Coverage Begin Date
Paycheck Deduction begin date
*2020 Disability premiums for January and Flexible Spending Account contributions deduct from the 1/8/2020 paycheck for bi-weekly employees.
** 2020 Flexible Spending Account contributions deduct from the 1/2/2020 paycheck for monthly employees. 2020 Disability premiums for January deduct from the 2/1/2020 paycheck for monthly employees.
Jan. 18, 2020: Tax information deadline
The UCPath Center will begin processing W-2s in late January. In order to ensure that the information on your W-2 is complete, accurate and reaches you, please take the following steps by January 18.
- Verify your home mailing and personal email address in UCPath online. Even if you plan to opt for a digital W-2, it's important that UC can reach you.
- Verify your dependents. UC needs the social security numbers of your spouse/domestic partner and any dependents. To review and update, log into UCPath online and go to Employee Actions > Health and Welfare > Dependent Coverage.
- International workers: Verify your GLACIER account information. International persons receiving UC wages may receive either a W-2 or 1042-S. Verify that your email and home mailing addresses match exactly in UCPath online and in the GLACIER database to ensure that your tax information is sent correctly. You can also opt for an electronic 1042-S through GLACIER.
W-2s for the 2019 tax year
For the 2019 tax year, UCANR employees will receive two W-2 statements:
- W-2 statement from AYSO will cover your January – September 2019 paychecks.
- W-2 statement from UCPath will cover your October - December 2019 paychecks.
- If your first paycheck was after September 30, 2019, you will only receive one W-2 from UCPath.
- Opt-in to receive your W-2 electronically. It's easy, safe and convenient! Sign up today at UCPath online and click on Employee Actions >Income and Taxes> Enroll to Receive Online W-2.
- Box C of the 1095 Affordable Care Act form will display the UCPath address as your employer.
Federal and State Earned Income Tax Credit (EITC)
- All W-2 notifications include IRS Notice 797, alerting you that you may be eligible for the federal EITC, a benefit for working people with low to moderate income. To qualify, you must meet certain requirements and file a tax return, even if you do not owe any tax or are not required to file. The federal EITC reduces the amount of tax you owe and may give you a refund. For more information, visit the IRS website or contact the IRS at (800) 829-3676.
- Similarly, you may be eligible for the California EITC. To claim this credit, you must file a CA income tax return, and complete and attach the CA EITC form (FTB 3514). For more information visit the Franchise Tax Board website or call (800) 852-5711.
Claiming exemption from withholding
The IRS requires you to complete a new W-4 form each year if you are claiming exemption from tax withholding. If you wish to claim exemption from withholding in 2020, you must make this choice on UCPath online before Feb. 15, 2020.
Have questions or need help?
Please visit UCPath and click on “Ask UCPath Center” to submit an inquiry. You can also speak with an associate by calling the UCPath Center at (855) 982-7284 from 8 a.m. to 6 p.m., Monday through Friday.
In preparation for UCPath, a new version of the time reporting system (TRS) will be deployed in early September for August monthly timesheets.
- Monthly paid employees will use the new TRS to report August vacation and sick leave
- Wait until Monday, Sept. 9, to log into TRS (trs.ucdavis.edu) to enter your August leave usage
- Submit your August timesheet by Friday, Sept. 13
- Supervisors approve by Tuesday, Sept 17, 10 a.m.
If monthly paid employees submit their time before Sept. 9 in the old TRS, the timesheet WILL NOT be saved or processed!
Bi-weekly timesheets will process as normal during this time. Send questions to email@example.com.
On June 22, Governor Jerry Brown signed the state budget for fiscal year 2018-19, which contains a new line item for UC ANR within the UCOP budget. UC ANR will have the same amount of funding from the state for the upcoming year as we had this year. While we appreciate that ANR did not suffer additional cuts, we still need to deal with unfunded obligations of $4 million to $5 million. This results from the UC system getting an increase of 3 percent in the coming fiscal year, which will cause increases in salaries and benefits.
We are managing this $4 million to $5 million in unfunded obligations in three ways:
- We are slowing down hiring of UC Cooperative Extension (UCCE) advisors & specialists throughout the state.
- Statewide programs are developing additional cuts to already reduced budgets.
- UC ANR Research and Extension Centers (RECs) are reducing the subsidy that has been provided for research projects at the RECs.
Our priority during this process is to keep UCCE advisors in the field and minimize harm to program delivery. We are fortunate that recent work on administrative efficiencies has provided some savings that we can utilize for our programs and UCCE mission.
Fulford joins UCCE as soil quality advisor
Anthony Fulford joined UCCE on June 18 as an area nutrient management/soil quality advisor in Stanislaus, Merced and San Joaquin counties.
Prior to joining UCCE, he studied on soil health testing and nutrient management practices for corn, soybeans, and wheat grown in Ohio as a postdoctoral researcher at The Ohio State University. Fulford studied soil fertility of rice cropping systems at the University of Arkansas where he evaluated nitrogen soil testing, nitrogen use efficiency and greenhouse gas emissions in the mid-South. His research has been focused on identifying rapid and affordable soil health measurements to better predict organic nitrogen supply to plants. He has worked closely with growers and extension educators to conduct research on nutrient management and soil health and has led demonstrations and discussions at soil health workshops.
Fulford received a Ph.D. in soil fertility from University of Arkansas, a M.S. in soil science from Southern Illinois University, and a B.S. in forestry from Colorado State University.
Fulford is based in Modesto and can be reached at (209) 525-6800 and firstname.lastname@example.org.
Megaro named interim director of Strategic Communications
Anne Megaro has been appointed to serve as interim director of Strategic Communications in addition to her current role as director of government and community relations. She will assume this role until the Strategic Communications position is filled.
During the transition, Liz Sizensky and Pam Kan-Rice will share project management responsibilities and Cynthia Kintigh will oversee content migration to the new website design. For assistance with publicizing the impact of your work, you are welcome, as always, to contact Jeannette Warnert, Ricardo Vela or Kan-Rice directly.
Megaro can be reached at (530) 750-1218 and email@example.com. Strategic Communications staff contact information is listed at http://ucanr.edu/sites/anrstaff/Administration/Associate_Vice_President_for_Academic_Programs_and_Strategic_Initiatives/csit/staff.
Gerry and Haviland honored by ESA
Alec Gerry, UC Cooperative Extension Specialist and UC Riverside Professor of Veterinary Entomology, and David Haviland, UC Cooperative Extension advisor in Kern County, recently received awards from the Pacific Branch of the Entomological Society of America.
Gerry, who created a website https://www.veterinaryentomology.org to help producers identify pests and search lists of pesticides registered for veterinary pests, received the 2018 Medical, Urban and Veterinary Entomology Award.
One person nominating Gerry wrote, “From the beginning of his career, Alec has demonstrated a consistent ability to balance scholarly investigations with providing solutions to practical pest management problems. These two spheres of endeavors have infused each other, resulting in a prodigious contribution to our knowledge of pests of livestock and poultry and the diseases they carry to humans and animals.”
Another wrote, “Alec has heavily influenced our Pacific region through his many collaborations with UC extension personnel (specialists and farm advisors in animal agriculture at the county level or up at UC Davis) and his research projects and meaningful interaction with vector control districts.”
Haviland, who delivers presentations in Spanish as well as English, received the 2018 Excellence in Extension award.
One nomination letter said, “Haviland uses his research outputs to drive his prodigious extension program. This includes 430 presentations, primarily to farmer and pest control advisor audiences, to total attendances of over 32,000 people.”
Another wrote, “In our opinion, Mr. Haviland has proven to be more intuitive, approachable, and accessible to the local agricultural industry than most. His presentations to growers and PCAs on the issues and outcome of his research have always been timely and on target and he continues to provide valuable information for our newsletters and other industry periodicals. We have experienced evidence of his hard work in getting all important findings, whether from his work or his peers, delivered to growers and PCA's quickly so that the information can be put to use. He has always been open to our pest management concerns, very creative in developing management strategies, available to answer questions, and provides leadership and outreach for new information and research findings.”
Other UC colleagues also received awards from ESA's Pacific Branch:
- Award for Excellence in Teaching- William Walton, UC Riverside
- Distinction in Student Mentoring- Jay Rosenheim, UC Davis
- Student Leadership Award- Jessica Gillung, UC Davis
The awards were presented June 12 at the Pacific Branch Entomological Society of America meeting in Reno.
Zalom named new editor-in-chief of journal
Frank G. Zalom, distinguished professor in the Department of Entomology and Nematology at UC Davis, will be the next editor-in-chief of the Journal of Economic Entomology, the largest of the Entomological Society of America's family of scientific journals.
“Dr. Frank Zalom's career can be viewed as a model of applied entomology derived from an understanding of basic biology, and he is an ideal choice to be the new editor-in-chief of the Journal of Economic Entomology," said ESA President Michael Parrella. "His unparalleled and broad expertise will serve to continue the journal's growth as the publication of choice for applied entomological research and to build upon the legacy of Dr. John Trumble [professor of entomology at UC Riverside]."
Zalom brings the experience of a 40-year career at the intersection of entomological research, teaching, and application. He served for 16 years as director of the UC Statewide Integrated Pest Management Program and is the only entomologist in the UC system to ever receive a simultaneous appointment in teaching, research, and extension. His primary research focus has been on integrated pest management of agricultural crops.
"My colleagues and I on the Editorial Board for the Journal of Economic Entomology are delighted to welcome Dr. Frank Zalom as the journal's next editor-in-chief. We could not have asked for a better candidate in terms of vision, dedication, reputation, experience, and integrity," says Xuguo Zhou, associate professor of entomology at the University of Kentucky and chair of the Journal of Economic Entomology Editorial Board
"And we also express our deep gratitude to Dr. John Trumble, whose tireless work ethic and unerring leadership have driven JEE to such great success for so long," said Zhou.
Zalom will take on a five-year term as editor-in-chief.