Posts Tagged: Payroll

Important year-end tax and payroll reminders

 

As you begin holiday celebrations and look forward to the new year, the UCPath Center has some important year-end and new-year reminders to share. Please read closely and mark your calendar for upcoming deadlines.

2020 payroll notices

• Employees paid monthly will receive payment for December 2019 earnings on January 2, 2020. View the 2020 monthly payroll calendar.
• Employees paid biweekly will receive the first paycheck of 2020 on January 8. View the 2020 biweekly payroll calendar.

New year, new benefit enrollments
It is important to make sure that the benefits you enrolled in during Open Enrollment are reflected correctly in your paycheck. Here's a checklist to compare against. 

The following table illustrates the coverage begin date for Open Enrollment changes and the paycheck on which new benefit rates take effect.

Pay Schedule	Open Enrollment Coverage Begin Date	Paycheck Deduction begin date	Paycheck date
Bi-Weekly	1/1/2020	11/17/2019	12/11/2019*
Monthly	1/1/2020	12/1/2019	1/2/2020**

*2020 Disability premiums for January and Flexible Spending Account contributions deduct from the 1/8/2020 paycheck for bi-weekly employees.

** 2020 Flexible Spending Account contributions deduct from the 1/2/2020 paycheck for monthly employees. 2020 Disability premiums for January deduct from the 2/1/2020 paycheck for monthly employees.

Jan. 18, 2020: Tax information deadline

The UCPath Center will begin processing W-2s in late January. In order to ensure that the information on your W-2 is complete, accurate and reaches you, please take the following steps by January 18.

• Verify your home mailing and personal email address in UCPath online. Even if you plan to opt for a digital W-2, it's important that UC can reach you.
• Verify your dependents. UC needs the social security numbers of your spouse/domestic partner and any dependents. To review and update, log into UCPath online and go to Employee Actions > Health and Welfare > Dependent Coverage.
• International workers: Verify your GLACIER account information. International persons receiving UC wages may receive either a W-2 or 1042-S. Verify that your email and home mailing addresses match exactly in UCPath online and in the GLACIER database to ensure that your tax information is sent correctly. You can also opt for an electronic 1042-S through GLACIER.

W-2s for the 2019 tax year

For the 2019 tax year, UCANR employees will receive two W-2 statements:

• W-2 statement from AYSO will cover your January – September 2019 paychecks.
• W-2 statement from UCPath will cover your October - December 2019 paychecks. 
• If your first paycheck was after September 30, 2019, you will only receive one W-2 from UCPath.
• Opt-in to receive your W-2 electronically. It's easy, safe and convenient! Sign up today at UCPath online and click on Employee Actions >Income and Taxes> Enroll to Receive Online W-2.

Other Information

• Box C of the 1095 Affordable Care Act form will display the UCPath address as your employer.

Federal and State Earned Income Tax Credit (EITC)

• All W-2 notifications include IRS Notice 797, alerting you that you may be eligible for the federal EITC, a benefit for working people with low to moderate income. To qualify, you must meet certain requirements and file a tax return, even if you do not owe any tax or are not required to file. The federal EITC reduces the amount of tax you owe and may give you a refund. For more information, visit the IRS website or contact the IRS at (800) 829-3676.
• Similarly, you may be eligible for the California EITC. To claim this credit, you must file a CA income tax return, and complete and attach the CA EITC form (FTB 3514). For more information visit the Franchise Tax Board website or call (800) 852-5711.

Claiming exemption from withholding

The IRS requires you to complete a new W-4 form each year if you are claiming exemption from tax withholding. If you wish to claim exemption from withholding in 2020, you must make this choice on UCPath online before Feb. 15, 2020.

Have questions or need help?

Please visit UCPath and click on “Ask UCPath Center” to submit an inquiry. You can also speak with an associate by calling the UCPath Center at (855) 982-7284 from 8 a.m. to 6 p.m., Monday through Friday.

 

 

 

Monthly paid employees must submit August timesheets Sept. 9-13

In preparation for UCPath, a new version of the time reporting system (TRS) will be deployed in early September for August monthly timesheets.  

• Monthly paid employees will use the new TRS to report August vacation and sick leave 
• Wait until Monday, Sept. 9, to log into TRS (trs.ucdavis.edu) to enter your August leave usage
• Submit your August timesheet by Friday, Sept. 13
• Supervisors approve by Tuesday, Sept 17, 10 a.m.

If monthly paid employees submit their time before Sept. 9 in the old TRS, the timesheet WILL NOT be saved or processed!

Bi-weekly timesheets will process as normal during this time. Send questions to ucpath@ucanr.edu.

 

UC ANR goes to Washington

“We visited offices of 26 of California's 55-member congressional delegation in two days!” said Lucas Frerichs, government and community relations manager. 

On March 6-9, a UC ANR delegation attended the 35^th Annual Council on Agriculture Research, Extension and Teaching (CARET) meetings in Washington D.C. CARET is part of the Association of Public and Land-grant Universities (APLU). They also made congressional visits to explain the importance of science and research to California.

“Our primary purpose for the visits was to show the members of Congress all the good work UC ANR is doing throughout California, whether it's through our Cooperative Extension efforts, 4-H Youth Development program, nutrition programs, Integrated Pest Management, Master Gardeners, etc.,” Frerichs said, “and the value that Californians receive from the money Congress allocates to the university for UC ANR programs.”

Vice President Glenda Humiston was joined by AVP Wendy Powers, UCB College of Natural Resources Dean Keith Gilless, UCR College of Natural and Agricultural Sciences Dean Kathryn Uhrich, Nutrition Policy Institute Director Lorrene Ritchie, UC Cooperative Extension Specialist Clare Gupta, Chief Innovation Officer Gabe Youtsey, and Frerichs. Industry partners Bill Frost, former UC ANR AVP; Cher Watte, executive director of the California Asparagus Commission; Mike Mellano, fresh cut flower grower; Dina Moore, Humboldt County rancher; and Jean-Mari Peltier, managing partner of Environmental Solutions Group, served as CARET delegates from California.

The group split up into teams to visit the offices of Senators Dianne Feinstein and Kamala Harris, agriculture committee members, House Majority Leader Kevin McCarthy, Minority Leader of the House of Representatives Nancy Pelosi and other California representatives.

Although no U.S. secretary of agriculture had been confirmed at the time of their visit, members expressed their support for agriculture.

“One thing that members of Congress – Republicans and Democrats – can certainly agree on is that the support for agriculture and the University of California is strong,” Frerichs said.

Read more about the CARET visits in Powers' ANR Adventures blog. 

Names in the News

Bell named Vice Provost–Statewide Programs/Strategic Initiatives

Mark Bell will join UC ANR on May 1 as Vice Provost–Statewide Programs/Strategic Initiatives position. Bell is director of the UC Davis International Learning Center, a position he has held since 2007.

In this newly created position, Bell will provide leadership for a unified UC ANR program with strong statewide, campus and local presences. He will oversee the California Institute for Water Resources, Nutrition Policy Institute, the five UC ANR Strategic Initiatives and the nine UC ANR Statewide Programs. In addition, he will coordinate the Division's participation in the UC Presidential Initiatives, including the Global Food, Innovation and Entrepreneurship, UC-Mexico and Carbon Neutrality initiatives.

“Mark's record of success working with international extension systems in the combined roles of manager and field researcher makes him the ideal choice to serve as Vice Provost–Statewide Programs/Strategic Initiatives,” said VP Humiston in announcing his hiring.

“UC ANR can benefit from his skills and experience in leveraging research-extension linkages, adult education and information technology for agricultural development,” she said. Prior to joining UC Davis, Bell, who speaks Spanish, worked for nine years at the International Maize and Wheat Improvement Center (CIMMYT) in Mexico and 11 years at the International Rice Research Institute (IRRI) in the Philippines.

At IRRI, he led development of the Rice Knowledge Bank – the world's major repository for rice-oriented training and extension materials aimed to help developing countries. He is currently leading development of Ag Extension, eAfghan Ag and e-China Apple at UC Davis International Learning Center.

As vice provost, he will serve on the UC ANR Program Council and collaborate closely with the Vice Provost of Cooperative Extension and the Director of the Research and Extension Center System. He will be located in the offices at 2801 Second Street in Davis.

Bell has a Ph.D. in soil science and bachelor's degree in agricultural sciences from the University of Queensland in Australia and a master's degree in soil science from the University of Reading, U.K.

Swett joins UC ANR as UCCE specialist

Cassandra Swett joined UCCE on Jan. 2, 2017, as an assistant specialist in Cooperative Extension in the Department of Plant Pathology at UC Davis.

Prior to joining UCCE, Swett was an assistant professor and extension specialist at the University of Maryland, College Park, studying small fruit and grape diseases. Previously, Swett worked as a postdoctoral researcher with Doug Gubler, UCCE specialist in the Department of Plant Pathology at UC Davis.

Swett earned her B.S. in plant science from UC Santa Cruz, an M.S. in tropical plant pathology from the University of Hawaii, Manoa, and a Ph.D. in plant pathology from the Department of Plant Pathology at UC Davis.

Swett is located at 260 Hutchison Hall and can be reached at (530) 752-3377 and clswett@ucdavis.edu.

Parreira joins UC IPM as writer/editor

Stephanie Parreira joined UC IPM as a writer/editor on Feb. 13. Parreira will develop new and evaluate existing publications and products such as the "Pest Management Guidelines," year-round IPM programs, online tutorials, videos, identification cards, and other training materials. She will also assist UC IPM's urban and community IPM team with training courses about the principles of integrated pest management for UC Master Gardeners and other extenders of pest management information.

As a graduate student, Parreira sought to fill five major research gaps in honey bee pesticide toxicology: effects on whole colonies, effects on nurse bees (the youngest adult bees in a honey bee colony, which do not leave to collect pollen and nectar), effects of long-term exposure to field-realistic concentrations of pesticides, pesticide interactions, and effects of exposure through multiple routes (such as nectar and pollen). Outside of her research, she took many opportunities to speak to the public about current problems in bee health and what people can do to help bees thrive. She became especially interested in working in extension because of these experiences.

Parreira earned a B.A. in environmental studies and planning with a minor in biology from Sonoma State University in 2013, and earned an M.S. in horticulture with a focus in entomology from Oregon State University in 2016.

Parreira is located at the ANR building in Davis and can be reached at (530) 750-1391 and sparreira@ucanr.edu.

Purnell joins UC IPM as a programmer

Michael Purnell joined the Statewide IPM Program on Feb. 2 as a programmer.  He will be working on developing tools for the web that will enhance and add to the existing UC IPM products.  Some of these tools include improving and upgrading the plant problem diagnostics tool, IPM decision support tool, bee precaution pesticide ratings, and herbicide symptoms photo repository.

Before joining UC IPM, Purnell was a project manager and technical lead for Intel Corporation in Folsom, CA where he and his team developed code and designed technical diagrams to integrate Intel's administrative systems with third party on-premise and cloud solutions.

Purnell earned his B.S. and M.S. in computer science at North Carolina Agricultural & Technical State University. 

Purnell is based at the ANR building in Davis, with the IPM IT/Production team, and can be reached at (530) 750-1248 and mdpurnell@ucanr.edu.

UC ANR invites legislators to Ag Day at the Capitol

Ag Day at the Capitol was held in Sacramento on March 22. On Monday, March 20, Lucas Frerichs, Tyler Ash, Pam Kan-Rice and Meredith Turner of UC State Government Relations, visited the offices of all 120 legislators and the governor and lieutenant governor to invite them to visit the UC ANR booth at Ag Day. They handed out bags of UC-developed "Tango" mandarins, explaining that the seedless, easy-to-peel citrus variety is one of many California crops developed with UC ANR research.

We'll have more coverage of Ag Day at the Capitol in the next ANR Report.

To see Twitter coverage of Ag Day at the Capitol, look for the hashtags #CalAgDay and #growCAtogether.

Read more