Posts Tagged: Payroll

Important year-end tax and payroll reminders

As you begin holiday celebrations and look forward to the new year, the UCPath Center has some important year-end and new-year reminders to share. Please read closely and mark your calendar for upcoming deadlines.

2020 payroll notices

• Employees paid monthly will receive payment for December 2019 earnings on January 2, 2020. View the 2020 monthly payroll calendar.
• Employees paid biweekly will receive the first paycheck of 2020 on January 8. View the 2020 biweekly payroll calendar.

New year, new benefit enrollments
It is important to make sure that the benefits you enrolled in during Open Enrollment are reflected correctly in your paycheck. Here's a checklist to compare against. 

The following table illustrates the coverage begin date for Open Enrollment changes and the paycheck on which new benefit rates take effect.

*2020 Disability premiums for January and Flexible Spending Account contributions deduct from the 1/8/2020 paycheck for bi-weekly employees.

** 2020 Flexible Spending Account contributions deduct from the 1/2/2020 paycheck for monthly employees. 2020 Disability premiums for January deduct from the 2/1/2020 paycheck for monthly employees.

Jan. 18, 2020: Tax information deadline

The UCPath Center will begin processing W-2s in late January. In order to ensure that the information on your W-2 is complete, accurate and reaches you, please take the following steps by January 18.

• Verify your home mailing and personal email address in UCPath online. Even if you plan to opt for a digital W-2, it's important that UC can reach you.
• Verify your dependents. UC needs the social security numbers of your spouse/domestic partner and any dependents. To review and update, log into UCPath online and go to Employee Actions > Health and Welfare > Dependent Coverage.
• International workers: Verify your GLACIER account information. International persons receiving UC wages may receive either a W-2 or 1042-S. Verify that your email and home mailing addresses match exactly in UCPath online and in the GLACIER database to ensure that your tax information is sent correctly. You can also opt for an electronic 1042-S through GLACIER.

W-2s for the 2019 tax year

For the 2019 tax year, UCANR employees will receive two W-2 statements:

• W-2 statement from AYSO will cover your January – September 2019 paychecks.
• W-2 statement from UCPath will cover your October - December 2019 paychecks. 
• If your first paycheck was after September 30, 2019, you will only receive one W-2 from UCPath.
• Opt-in to receive your W-2 electronically. It's easy, safe and convenient! Sign up today at UCPath online and click on Employee Actions >Income and Taxes> Enroll to Receive Online W-2.

Other Information

• Box C of the 1095 Affordable Care Act form will display the UCPath address as your employer.

Federal and State Earned Income Tax Credit (EITC)

• All W-2 notifications include IRS Notice 797, alerting you that you may be eligible for the federal EITC, a benefit for working people with low to moderate income. To qualify, you must meet certain requirements and file a tax return, even if you do not owe any tax or are not required to file. The federal EITC reduces the amount of tax you owe and may give you a refund. For more information, visit the IRS website or contact the IRS at (800) 829-3676.
• Similarly, you may be eligible for the California EITC. To claim this credit, you must file a CA income tax return, and complete and attach the CA EITC form (FTB 3514). For more information visit the Franchise Tax Board website or call (800) 852-5711.

Claiming exemption from withholding

The IRS requires you to complete a new W-4 form each year if you are claiming exemption from tax withholding. If you wish to claim exemption from withholding in 2020, you must make this choice on UCPath online before Feb. 15, 2020.

Have questions or need help?

Please visit UCPath and click on “Ask UCPath Center” to submit an inquiry. You can also speak with an associate by calling the UCPath Center at (855) 982-7284 from 8 a.m. to 6 p.m., Monday through Friday.

Monthly paid employees must submit August timesheets Sept. 9-13

In preparation for UCPath, a new version of the time reporting system (TRS) will be deployed in early September for August monthly timesheets.  

• Monthly paid employees will use the new TRS to report August vacation and sick leave 
• Wait until Monday, Sept. 9, to log into TRS (trs.ucdavis.edu) to enter your August leave usage
• Submit your August timesheet by Friday, Sept. 13
• Supervisors approve by Tuesday, Sept 17, 10 a.m.

If monthly paid employees submit their time before Sept. 9 in the old TRS, the timesheet WILL NOT be saved or processed!

Bi-weekly timesheets will process as normal during this time. Send questions to ucpath@ucanr.edu.

PAC discusses strategic plan and urban agriculture

At the recent President’s Advisory Commission meeting, President Napolitano praised UC ANR’s work in “areas of critical importance.”

Downtown Oakland was the site of the biannual UC President's Advisory Commission on Agriculture and Natural Resources (PAC) meeting on Aug. 9, which included a Q&A session with President Napolitano, program presentations from UC Cooperative Extension county directors Rob Bennaton and Igor Lacan, and updates from deans Helene Dillard (UC Davis), Keith Gilless (UC Berkeley) and Kathryn Uhrich (UC Riverside), as well as Executive Associate Dean John Pascoe (filling in for Dean Michael Lairmore, UC Davis School of Veterinary Medicine). 

In her opening remarks, UC ANR Vice President Glenda Humiston introduced Mark Bell, the division's new vice provost for statewide programs and strategic initiatives. Bell spoke about the strength of the UC system, the diversity of programs offered by UC ANR statewide, and his plans to leverage the strong volunteer and staff base of programs like UC Master Gardeners and 4-H.

Humiston also offered updates on the division's strategic plan and the significant progress made in implementing its key goals. Associate Vice President Tu Tran then gave a presentation on the division's financial situation, which he titled “A Fiscal Plan for Success.” Tran addressed UC ANR's place in the state budget and its revenue projections through FY 2021-22, which includes significant growth in major gifts and fundraising.

Jerry Lohr, right, congratulated fellow PAC member Grant Davis on his new position as director of the state Department of Water Resources.

Bennaton and Lacan both gave spirited and enthusiastic presentations that were received well. Bennaton, who serves as county director for Alameda and Contra Costa counties as well as UCCE urban agriculture advisor for the Bay Area, discussed the benefits of urban agriculture and the assortment of activities going on in community development, habitat restoration and youth programming.

Lacan, also a UCCE environmental horticulture advisor for the Bay Area and co-director in San Mateo and San Francisco counties, talked about the diverse and richly rewarding work he spearheads in urban forestry. His work currently focuses on sustainable management of urban trees and urban water.

During a Q&A period, the president engaged PAC members on various issues such as potential public-private partnerships that could involve UC ANR, targeted approaches to advocacy and deferred maintenance needs for UC writ large but also for UC ANR and its research and extension centers system, specifically.

The deans gave updates on research and activities occurring at their respective colleges and school.

The next PAC meeting is scheduled for December, also in Oakland. 

Travel funds available for UCCE specialists, AES faculty to collaborate with off-campus ANR academics

ANR will be making additional travel support available for UC Cooperative Extension specialists to collaborate with ANR academics off-campus, including UCCE advisors in the counties and ANR academics at the RECs in fiscal year 2017/18.

With the level of funds available, each specialist may apply for up to $2,500 for FY 2017/18 (travel reports must be submitted within 45 days of travel, and funds must be expended by June 30, 2018). These travel funds must be utilized by the UCCE specialists only and cannot be used for out-of-state travel.

UC ANR values the work of AES faculty across the three partner campuses. As the recognized lead for the California Agriculture Experiment Station, UC ANR receives federal Hatch funds to support the AES mission and distributes those funds to the three partner campuses to manage and support AES faculty. In recognition of the importance of the partnership between UC ANR academics and AES faculty, UC ANR is expanding the travel support program to include AES faculty as part of a pilot program. Upon completion of a request, UC ANR will support travel by AES faculty to meet and work with UC ANR county-based or REC-based academics. Support is limited to $1,000 per AES faculty member with a cap on the total pool of funds available set at $25,000 for FY17-18. Additional support may be available through the campuses; AES faculty should consult their departments or colleges to determine if additional support is available. Travel support must be used by the AES faculty member for his/her own travel to plan and execute research or present research findings at meetings hosted by UC ANR academics.

Completing a short online survey is the only step to apply for these funds.

A brief survey form is accessible from your ANR Portal. The direct link is http://ucanr.edu/survey/survey.cfm?surveynumber=18400. The survey asks 

•        Name and title of specialist requesting support

•        Project/Program name

•        Brief project description (one paragraph)

•        Collaborating advisors

There is no deadline for applications for these travel funds, but they must be expended in the fiscal year 2017/18.

Names in the News

Light joins UCCE as agronomy advisor

Sarah Light

Sarah Light joined UCCE on July 5, 2017, as an area agronomy advisor in Sutter, Yuba and Colusa counties.

Light earned a dual M.S. in soil science & botany and plant pathology from Oregon State University and conducted her graduate research in potato production at the Hermiston Agricultural Research and Extension Center in Eastern Oregon. Light, who speaks Spanish, also holds a B.A. in Latin American studies with a minor in Spanish literature from Brandeis University.

Prior to joining UCCE, Light was working as a Biological Science Technician for the USDA Agricultural Research Service on a project that evaluated the impact of biochar application on soil water properties. Light volunteered with the USAID Farmer-to-Farmer program in Malawi and worked for several years in small-scale farms and gardens in the Bay Area.

Light is based in Yuba City and can be reached at (530) 822-7515 and selight@ucanr.edu.

Milliron named UCCE orchards advisor

Luke Milliron

Luke Milliron joined UCCE on June 12, 2017, as an area sustainable orchard systems advisor in Butte, Glenn and Tehama counties.

Prior to joining UCCE, Milliron worked as an agronomy technician at Dellavalle Laboratory, Inc. since April 2016. He was responsible for soil and plant tissue sampling in almond, walnut, grapevine and processing tomato systems. He also supported grower irrigation management with neutron probe, pressure chamber and watermark readings.

From January 2015 to March 2016, Milliron was a UC Cooperative Extension horticulture intern, funded by the Almond Board of California and the California Dried Plum Board. During his internship, he was based in UCCE Sutter-Yuba and San Joaquin counties where he worked on 20 UCCE trials in almond, prune, walnut, processing tomato and landscape horticulture. Milliron also assisted UCCE farm advisors on visits with almond, prune, walnut and tomato growers, wrote newsletter articles and delivered talks to growers and pest control advisers.

Milliron earned an M.S. in horticulture and agronomy from UC Davis. His research focused on the measurement of almond tree water stress during winter dormancy. He earned a B.S. in agricultural science, with an option in crops and horticulture from California State University, Chico.

Milliron is based in Oroville and can be reached at (530) 828-9666 and lkmilliron@ucanr.edu and on Twitter @MillironLuke.

Satomi joins UCCE as forestry advisor

Ricky Satomi

Ricky Satomi joined UCCE on May 15, 2017, as an Area Forestry and Natural Resources Advisor in Shasta, Trinity and Siskiyou counties.

Satomi earned an M.S. in forestry from UC Berkeley and a B.S. in forestry & natural resources and society & environment from UC Berkeley.

Prior to joining UCCE, Satomi worked as a research associate with the UC Wood Biomass Utilization Group, analyzing wood utilization capacity in California. His master's thesis focused on productivity and cost tracking of forest fuel mastication treatments using open source geospatial analysis. He also developed interactive web and audiovisual platforms to enhance delivery of forest management practices to the public. From 2009 to 2013, Satomi was a field forester working on inventory and management plans for land ownerships throughout Northern California.

Satomi is based in Redding and can be reached at (530) 224-4900 and rpsatomi@ucanr.edu.

Montazar joins UCCE as water management advisor

Ali Montazar

Aliasghar Montazar joined UCCE on June 1, 2017, as an area irrigation and water management advisor in Imperial and Riverside counties.

Prior to joining UCCE, Montazar was a project scientist in the Department of Plant Sciences at UC Davis for three years. From 2011 to 2014, he was a research associate in the Department of Land, Air and Water Resources at UC Davis. He is also a former associate professor at the Department of Irrigation and Drainage Engineering at the University of Tehran, Iran. Montazar has more than 15 years of research, extension, teaching and technical consulting experience and has served in several leadership positions in agricultural water management and irrigation engineering in California and abroad.

Montazar, who is fluent in Persian and Arabic, earned a Ph.D. in irrigation and drainage from University of Tehran, Iran; an M.S. in irrigation structures from Tarbiat Modares University, Iran; and a B.S. in irrigation engineering from Ferdowsi University of Mashhad, Iran.

Montazaris is based in Holtville and can be reached at (442) 265-7707 and amontazar@ucanr.edu.

Chen named nutrition, family and consumer sciences advisor

Wei-ting Chen

Wei-ting Chen joined UCCE on Aug. 29, 2016, as the area nutrition, family and consumer sciences advisor in San Mateo, Santa Clara and San Francisco counties.

Prior to joining UCCE, Chen worked for a health communications firm based in Atlanta, Ga., where she managed health communication projects for the Centers for Disease Control and Prevention (CDC) and led user research and evaluation efforts for web-based health communication products.

At Johns Hopkins University, she developed an urban agriculture summer training program for low-income inner-city teens, led the founding and operations of the university's first community garden, conducted a literature review on the topics of community food security and farm-to-school through the Center for a Livable Future at the Johns Hopkins Bloomberg School of Public Health, and surveyed SNAP recipients at farmers markets about their experience with fruit and vegetable incentives. Her dissertation combined her interest in poverty, social policy, and food system issues and examined public assistance-dependent mothers experience as consumers in the food system and how they made food decisions for their households. From 2005 to 2008, Chen, who is fluent in Mandarin Chinese, worked for the California Charter Schools Association coordinating its board and leadership development program.

She earned a Ph.D. and an M.A. in sociology at Johns Hopkins University and her B.A. in political science and sociology at UC Davis.

Chen is based in Half Moon Bay and can be reached at (650) 276-7429 and wtgchen@ucanr.edu.

Megaro joins ANR as government and community relations director

Anne Megaro

Anne Megaro joined UC ANR as government and community relations director on Aug. 28. In her new role, Megaro will guide UC ANR employees in nurturing relationships with government officials and will monitor legislation that could affect UC ANR. She will also develop programs to promote community awareness of UC ANR.

Megaro, who earned a Ph.D. in animal science from Cornell University and a B.S. in animal science and management from UC Davis, brings a solid understanding of agriculture, science and the UC system along with knowledge of California's legislative processes.

“We're absolutely thrilled to have someone of Anne's caliber and credentials on board at UC ANR,” said Vice President Glenda Humiston. “Her hiring is a real coup for us and couldn't come at a more critical time. Educating our elected officials about the value of ANR research and outreach is always important, but especially as we try to increase investment in research infrastructure to address issues such as water, wildfire, invasive pests, food insecurity and other challenges facing the state.”

For the past five years, Megaro has been the California State Senate Committee on Agriculture's consultant. As the sole agriculture committee consultant for the Senate, Megaro planned legislative hearings, conducted independent research and analyzed agricultural bills to advise senators and staff on policy and legislative issues. She collaborated with senators, assembly members, governor's staff, legislative staff, government agencies, stakeholders and members of the public to resolve issues related to specific bills or policies.

“With the goodwill she's developed and contacts she's made in the state Senate, coupled with her ability to work with UC Cooperative Extension county directors and Research and Extension Center directors on effectively engaging policymakers at the local level, Anne will elevate UC ANR's ability to connect people with the data they need to make informed policy decisions,” Humiston said.

Megaro is based at the ANR building in Davis in Room 178 and can be reached at (530) 750-1218 and ammegaro@ucanr.edu.

Haver named interim associate director of REC system

Darren Haver

Darren Haver has agreed to serve as the interim associate director of the Research and Extension Center system, effective Oct. 1, 2017. Haver has served as the UC Cooperative Extension water resources advisor in Orange County since 2002, director of South Coast Research and Extension Center in Irvine since 2009 and director of UC Cooperative Extension in Orange County beginning in 2011.

“Darren brings a wealth of experience to this position,” said Wendy Powers, associate vice president and interim REC director. “We continue to develop a plan to address administrative vacancies and look forward to working with him in this interim role.”

Haver will serve in this capacity until June 30, 2018, or until a new director is appointed. He will succeed Lisa Fischer, who plans to retire from UC ANR in September after five years as associate director of the REC system.

“Under her direction, each REC has developed a strategic plan to set the course for the future and numerous capital improvements have been made to the RECs, including new office and conference spaces,” said Powers. “We wish Lisa the very best as she takes on new adventures.”

Harper honored by California Wool Growers

John Harper

John Harper, UCCE livestock advisor for Mendocino and Lake counties, received the California Wool Growers Association's Golden Fleece Award at their annual meeting Aug. 19 in Cambria.

The Golden Fleece Award is presented each year to a living and active member of the California Wool Growers Association or a public official who through his or her position has made a lasting contribution to the California sheep industry. This is the “un-sung hero” award. Recipients are intended to be those individuals who have given unremitting support and service to the California sheep industry and received little recognition for their efforts.

“John Harper was honored with the California Wool Growers Association Golden Fleece Award for his unrecognized contributions as livestock/natural resources advisor for Mendocino and Lake counties to the California sheep industry over the years,” said Erica Sanko, CWGA executive director. “John is known statewide and nationally for his sheep shearing and wool grading schools, which provides a much-needed resource of qualified sheep shearers for the California sheep industry.”

Since 1990, Harper has been hosting the UC Cooperative Extension Sheep Shearing School, which is the only program of its kind in California. At the five-day intensive course, more than 300 students from California, other states and other countries have been trained to shear sheep, giving them skills to start a new and profitable career. Harper, who serves as secretary for the Mendocino/Lake Wool Growers Association, has also authored or co-authored more than 350 research-based articles and publications.

Ingram honored by Nevada County Fair board

Roger Ingram

Roger Ingram, UCCE advisor emeritus, was named the 2017 Blue Ribbon Award recipient by the Nevada County Fairgrounds Board of Directors. The award was created by Western Fairs Association (WFA), a nonprofit trade association serving the fair industry, to recognize those who support and contribute to the quality of their local fair. During opening ceremonies on Aug. 9, Ingram was recognized for his contributions to the agriculture programs at the Nevada County Fairgrounds.

Ingram's involvement with the fair began in 1986 when he joined UC Cooperative Extension as the 4-H/livestock and natural resources advisor in Nevada County. At the Nevada County Fair, he organized and conducted a livestock judging contest until 1995. He has been instrumental in coordinating carcass quality programs for fair animals and working with exhibitors and leaders to understand the data and to use it to improve their feeding and management practices.

From 2006 to 2011, Ingram gave a series of agriculture-related presentations at the fair as part of the workshop series coordinated by the Nevada County Resource Conservation District.

“For decades, Roger has been an advocate of local youth in agriculture, particularly the youth at the Nevada County Fair,” said Rea Callender, CEO of the Nevada County Fairgrounds. “His contributions to the agriculture programs at the Fairgrounds have educated adults and children.  Whether it's participating in the annual farm day, assisting with agricultural youth programs, serving as a guest speaker in the seminar series at the fair, or assisting the kids at the fair – his work is invaluable.”

Putting Youth on the Map wins UC tech award

The University of California recognized 10 teams from across the system with the 2017 Larry L. Sautter Award. Putting Youth on the Map won a Golden Award. The Center for Regional Change's interactive website provides analyses of California youth well-being and curricula on how to use them. The website is a resource for researchers and policymakers, as well as youth and adult advocates, who are working to ensure the well-being of young people in the state.

The annual award, which is sponsored by the UC Information Technology Leadership Council, recognizes collaborative innovations in information technology that advance the university's mission of teaching, research, public service and patient care, or that improve the effectiveness of university processes. The award encourages collaboration and solution sharing across the UC system. Systemwide Chief Information Officer Tom Andriola announced the winners Aug. 8 at the UC Computing Services Conference in San Diego.

Nancy Erbstein, who holds a research faculty appointment in the UC Davis Department of Human Ecology, is the principal investigator for the project. UC Cooperative Extension advisors Charles Go, Russell Hill, Anna Martin, Fe Moncloa, Terri Spezzano and Steven Worker; UCCE nutrition education coordinator Dennis Carrasquilla, UC CalFresh director David Ginsburg and former Youth, Families and Communities Program director Constance Schneider contributed to the development of Putting Youth on the Map.

The resource was created with support from The California Endowment, UCANR, the Center for Collaborative Research for an Equitable California and Sierra Health Foundation.

The Putting Youth on the Map website is at http://interact.regionalchange.ucdavis.edu/youth.

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