Posts Tagged: Travel

UC increases mileage reimbursement rates

In response to gasoline price increases, the IRS recently announced a mid-year mileage rate reimbursement adjustment, and the University of California is increasing its mileage rates accordingly.

Effective Friday, July 1, 2022:

• The reimbursement rate for the use of private automobiles for University business travel will increase from 58.5 cents per mile to 62.5 cents per mile.
• The reimbursement rate for driving an automobile in connection with a move or relocation will increase from 18 cents per mile to 22 cents per mile.

The new Mileage Log form can be found on the Travel & Entertainment Forms webpage. 

On the website, you will also find the Mileage Log form with the previous rates, which should be used for travel through Thursday, June 30, 2022.

Academic professional meeting reimbursement requests due Dec. 10

Academic Assembly Council is accepting requests for reimbursement for travel to professional society meetings being held Jan. 1 through June 30, 2022.

Deadline for online submission: Friday, Dec. 10 at 5:00 p.m. (Submissions will be accepted electronically only. No exceptions.)

The Academic Assembly Council (AAC) travel awards support travel to professional society meetings, primarily for the reporting and exchange of knowledge among members. Cooperative Extension academics are eligible for one meeting approval per fiscal year (July 1 – June 30). Academic Assembly Council approval is only for expense reimbursement from the Professional Society Meeting Fund. Leave with pay to attend the meeting must be approved by your immediate supervisor.

This call is for the biannual period of January 1 – June 30, 2022. There will be a second call in early summer for the July 1– December 31, 2022, period. The total amount of awards granted and the criteria for awards remain unchanged.

Applications are scored based on set criteria. Priority scoring is given to applicants new to their positions, presenting papers, or with special functions within the society/meeting.

To submit a request, visit http://ucanr.edu/sites/ucaac/. Direct reimbursement request link is https://surveys.ucanr.edu/survey.cfm?surveynumber=36045.

If you have any questions, please contact Michelle Hammer Coffer atmahammer@ucanr.edu.

Academic professional society meeting travel fund requests due Jan. 11

The Academic Assembly Council (AAC) travel fund supports professional societies that are recognized organizations holding regularly scheduled meetings primarily for the reporting and exchange of knowledge among members. The societies publish peer-refereed journals and/or edited proceedings of meetings to promote professional growth.

UC Cooperative Extension advisors, academic coordinators and specialists are eligible for one meeting approval per fiscal year (July 1 – June 30). AAC Program Committee approval is only for expense reimbursement from the Professional Society Meeting Fund. Leave with pay to attend the meeting must be approved by your immediate supervisor.

If you do not use the funds and do not notify Michelle Hammer Coffer (mahammer@ucanr.edu), you will be ineligible for funds for two years.

For guidelines for travel reimbursement, see https://ucanr.edu/sites/UCAAC/files/340495.pdf.  

Requests are due Monday, Jan. 11 at 5 p.m.

Comments invited for UC travel regulations

The University of California invites employee comments on a proposed revision to Presidential Policy Business and Finance Bulletin G-28: Travel Regulations.  The proposed policy revision includes the following key issues: 

• Incorporate Internal Audit Recommendation to include requirement for documentation to support business or first class travel.
• Incorporate Internal Audit Recommendation to include the need to document the business purpose of each day of travel.
• Addition of a new section within policy that addresses sustainable travel recommendations.
• Gender-neutral language

The proposed policy is posted at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than May 16, 2020. Please indicate “G-28 Travel Regulations” in the subject line.

IRS lowers mileage reimbursement rates

Effective Jan. 1, 2020, the university's mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will decrease in accordance with the Internal Revenue Service standard mileage rates published in IRS Notice 2019-215.

• The reimbursement rate for the use of a private automobile for university business travel will decrease from 58 cents per mile to 57. 5 cents per mile.
• The reimbursement rate for driving an automobile in connection with a move or relocation will decrease from 20 cents per mile to 17 cents per mile.

The mileage calculator in AggieTravel has been adjusted to reflect the new rate.

 

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