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Posts Tagged: computers

ANR sets new policy for computer and electronic device purchases

In 2017, ANR learned valuable lessons amid events within the UC Office of the President making necessary our examination of policy and procedures regarding University-purchased portable electronics. As you know, in December 2017, we placed a moratorium on the purchase of electronic devices while we conducted that review. Thank you for your patience during this process. Now that the policy review and the development of compliance standards are completed, we are lifting the moratorium. Let me advise you of the changes in policy and plans for UC ANR's Endpoint Security Management Initiative.

UC Systemwide Policy G-46 Scope

UC Systemwide Policy G-46establishes requirements for the use of University-purchased cellular phones and other portable electronic equipment and outlines the appropriate circumstances for purchasing these resources, specifically cell phones, MiFi's and tablets (e.g. Kindles, Androids & iPads). This does not include tablet PCs, running full versions of desktop operating systems, laptops, or laptops that can be converted to a tablet mode (e.g. Surface Pro, Notebooks, ThinkPads).

UC ANR Employee Eligibility Form for University-Provided Electronic Device (ANR G-46 Eligibility): If an employee requires a portable electronic resource and providing that resource represents a reasonable use of public funds, the Department (Unit) Head can authorize the purchase using the criteria within the ANR G-46 Eligibility Form.

ANR has determined that due to the inherent program delivery focus of certain ANR positions, the ANR G-46 Eligibility form is not required for UC ANR Advisors, Academic Coordinators/Administrators, ANR-based Cooperative Extension Specialists and Community Education Specialists.

UC ANR Employee Agreement Form for University-Provided Electronic Device (ANR G-46 Agreement): Prior to receiving a portable electronic device, all employees must sign a usage agreement acknowledging that the primary use of the resource(s) will be for official University business and that any personal use of the resources will be incidental in nature. This requirement applies to UC ANR Advisors, Academic Coordinators/Administrator, ANR-based Cooperative Extension Specialists and Community Education Specialists.

Implementation

Currently the Controller's Office is piloting a web-based software to coordinate completion, tracking and storage of the new ANR forms. In support of our strategic goals to streamline administrative functions and modernize technology, we plan to make ANR G-46 Eligibility and G-46 Agreement forms part of this pilot. More information will be forthcoming in June. In the meantime, please use the paper forms found at the bottom of this page. There are FAQs within the G-46 policy describing preferred rate plans, approved vendors and other specifics regarding the purchase and use of cell phones, Mi-Fi's and tablets located here.

If you have questions about policy, contact Robin Sanchez, Controller's Office (rgsanchez@ucanr.edu). If you have questions about ordering a cell-phone, Mi-Fi or tablet, please contact either Emily LaRue, BOC-K (elarue@ucanr.edu) or Sally Harmsworth, BOC-D (sharmsworth@ucanr.edu).

The purposes of the above changes are to bring ANR into compliance with UC Systemwide policy and protect our academics and staff from incurring imputed income. Similarly, UC ANR's Endpoint Security Management Initiative is meant, in part, to comply with UC Systemwide IS-3 Cybersecurity policy. IS-3 will shield ANR staff and academics from external threats such as ransomware, information and privacy breaches, and data loss that could jeopardize our mission of public service, research, and education.  What follows are details of the Initiative's goals and standards.

ANR Endpoint Security Management Initiative

In order to strengthen our cybersecurity posture and to comply with UC Systemwide IS-3 cybersecurity policy, ANR is launching an Endpoint Security Management Initiative covering all ANR-owned computers. The objectives of this initiative are:

  • To better protect UC ANR-owned IT assets (hardware, software, data) via prevention, threat identification and detection.
  • To automate computer updates and patch critical cybersecurity vulnerabilities in a timely manner to mitigate risks.
  • To ensure computer security software is installed and updated to protect UC ANR-owned computers and data.

As a key component of this initiative, the ANR IT department will coordinate the computer procurement process and ANR will standardize on several Dell Latitude laptop and OptiPlex desktop computer models. All new computer purchase requests will be initiated using the ANR IT Help Desk ticketing system. ANR IT staff will consult with end users to determine appropriate laptop or desktop computer models to be ordered and will coordinate the placement of computer orders via the UC Davis AggieBuy system. New computers will be delivered to the ANR IT department in Davis to be configured and appropriate cybersecurity software installed before being shipped to the end user's location.

New ANR Procedure for Ordering Laptops and Desktop Computers

Effective immediately, all requests for laptop and desktop computer orders charged to ANR funds must be routed to the ANR IT department via the IT ticketing system. Due to ANR cybersecurity requirements, the use of UC purchasing cards or personal funds to purchase ANR-owned computers is no longer allowed.

Procedure:

(1)  The end user will create a ticket in the ANR IT Ticketing System identifying the type of laptop or desktop computer to be purchased. The IT Ticketing System can be accessed in the ANR Portal via the “IT Help” button.

(2)  As necessary, IT staff will consult with the end user to determine the appropriate laptop/desktop computer model and needed specifications. As part of this process, the end user will be provided an “ANR Computer Purchase Request Form.”

(3)  The end user will complete and obtain unit financial approval on the “ANR Computer Purchase Request Form,” then upload the form to the IT ticket.

(4)  The ANR IT department will place the order through AggieBuy and upload the "ANR Computer Purchase Request Form" as supporting documentation. 

  1. The shipping location will be designated as the ANR IT department in Davis.
  2. As orders are entered into AggieBuy, standard ANR financial approval routing will occur.

(5)  The ANR IT department will receive new computer equipment and provide appropriate ANR imaging and encryption and will then ship the equipment to the end user's unit location.

Detailed information on the ANR Endpoint Security Management Initiative and the ordering procedures will be posted on the ANR IT website by May 15. If you have questions about this initiative, please contact Tolgay Kizilelma at tkizilelma@ucanr.edu.

Sincerely,

Tu Tran
ANR Associate Vice President - Business Operations

 

Posted on Friday, April 27, 2018 at 5:01 PM
Focus Area Tags: Innovation

UC ANR and AgStart receive $500,000 to cultivate the VINE

The Verde Innovation Network for Entrepreneurship will connect entrepreneurs statewide to resources to commercialize a new product or start a business.

California is constantly being challenged by pest invasions, obesity, labor shortages, water scarcity, food insecurity, climate change and more. To accelerate the development and adoption of technologies that address these challenges and advance food, agriculture and natural resources in California, UC Agriculture and Natural Resources and AgStart will receive a $500,000 grant from the U.S. Economic Development Administration (EDA) to cultivate the Verde Innovation Network for Entrepreneurship (the VINE).

Like a grapevine, the VINE will connect existing clusters of innovation across California and link entrepreneurs with mentors, advisors, collaborators, events, competitions, education and other services to turn good ideas into products and services people can use. 

“We want to make sure every Californian has the support system to take a novel idea and commercialize a new product or start a new business,” said VP Glenda Humiston. “They don't have to be a university inventor, they could be a farmer or a young person.”

John Selep of AgStart, left, works with Olivier Jerphagnon and Kevin Langham of Powwow Energy, which uses electric utility smartmeters to help growers measure irrigation water use.

AgStart itself was established with an EDA i6 Challenge grant to assist agriculture and food technology entrepreneurs in the Sacramento Valley region. Since 2012, AgStart has supported more than 58 entrepreneurs and their companies.

“In 2016, of the 16 entrepreneurial companies that AgStart assisted, eight resided outside our region, and leveraged AgStart's program to make connections into our Sacramento Valley region,” said John Selep, president of AgTech Innovation Alliance, AgStart's sponsor. 

“The VINE will expand this AgStart model of connecting entrepreneurs to the resources they need to be successful, to enable entrepreneurs residing anywhere in California to connect to the clusters of resources, contacts, mentors and potential partners that have emerged across the state,” said Selep.  

“The VINE is really exciting because of its potential to unite all the regions of California in an innovation ecosystem for food, agriculture and natural resources,” said Gabe Youtsey.
Gabriel Youtsey, UC ANR chief innovation officer, said the VINE won't recreate the wheel. 

 “There are many wonderful regional innovation hubs in food, agriculture and natural resources so we plan to bring value by amplifying their efforts, connecting regions and organizations into a more cohesive ecosystem, and bringing value-added resources that ultimately benefit all Californians through the innovations affecting our economic prosperity, food supply and environment,” Youtsey said.

UC Cooperative Extension specialists and advisors, who work in every county, can provide insight into real-world conditions that entrepreneurs should consider in the development stage. UC ANR's nine research and extension centers can provide locations to field-test products and demonstrate their effectiveness. For example, start-up Blue River is testing its technology by flying a drone over sorghum crops to collect data at the UC Kearney Agricultural Research and Extension Center in Parlier.

2017 Apps for Ag hackathon winners Sreejumon Kundilepurayil and Vidya Kannoly are getting help from UC ANR to commercialize their smartphone app.
“The VINE is really exciting because of its potential to unite all the regions of California in an innovation ecosystem for food, agriculture and natural resources,” said Youtsey. “Not only will it help bridge the Silicon Valley and Bay Area with California's food-producing valleys, but it will bring opportunities for our innovators and entrepreneurs in rural communities in every part of California to participate.”

For the last two years, UC ANR has hosted the Apps for Ag hackathon and has introduced the winners to mentors, tech industry advisors, farmers, funders and legal experts who can advise entrepreneurs on business structure.

The VINE, which is working with UC Davis Innovation Institute for Food and Health and Valley Vision, is being structured to complement other efforts to establish food, agriculture, and natural resources incubation and innovation resources in cluster locations around the state, such as the BlueTechValley Regional Innovation Cluster, the Western Growers Innovation & Technology Center, UC Merced's VentureLab and others.

Youtsey and Selep are seeking more VINE partners with expertise across the business spectrum.

“If our vision is successful, the VINE will make California the most fertile region in the world for entrepreneurs in ag and food technology to establish themselves, to prosper and grow,” Selep said.

Posted on Wednesday, September 27, 2017 at 6:45 PM

Names in the News

Slattery rejoins UCCE in Butte County 

Chelsey Slattery

Chelsey Slattery rejoined UC Cooperative Extension on Sept. 18, 2017, as an area nutrition, family, and consumer sciences advisor in Butte County.

From 2013 to 2016, Slattery was a UCCE community education specialist, supervising the UC CalFresh Nutrition Education Program in Colusa, Sutter and Yuba counties.

From July 2016 to September 2017, Slattery was a program manager at UC Davis Center for Nutrition Schools, where she oversaw a statewide, multi-component, evidence-based, and research-tested nutrition education program. She facilitated training in coordination with the UC CalFresh State Office and UC CalFresh counties throughout the state of California.

Concurrently, Slattery has been working as a per-diem nutrition specialist since 2015 at Shady Creek Outdoor Education Foundation, where she provides oversight and guidance for the Fit Quest program, bringing comprehensive children's wellness programs to Northern California schools. 

Slattery earned an M.S. in organizational leadership from the School of Business Management at National University. She completed a B.S. in exercise physiology/exercise science from CSU Chico.

Based in Oroville, Slattery can be reached at (530) 538-7201 and cslattery@ucanr.edu.

From left, Michelle Prysby, ANROSP president, Sabrina Drill and Marisa Rodriguez. Photo by Michele Richards.

California Naturalist wins ANROSP outstanding team award

The California Naturalist Program was named the 2017 Outstanding Team by the Alliance of Natural Resource Outreach and Service Programs (ANROSP). Sabrina Drill, associate director of California Naturalist and UC Cooperative Extension advisor, and Marisa Rodriguez, community education specialist with California Naturalist in Southern California, accepted the award on Sept. 21 at the annual ANROSP conference held at the World Forestry Center in Portland, Ore.

Led by director Adina Merenlender, a UC Cooperative Extension specialist at UC Berkeley, the CalNat staff includes Greg Ira, academic coordinator; Brook Gamble, community education specialist; Drill and Rodriguez.

Teamwork is fundamental to the program structure. Since 2012, California Naturalist has certified more than 1,800 Naturalists, who have logged over 100,000 volunteer hours.

The team credits its success to the support and efforts across UC ANR and an extended team of course partners, instructors, statewide partners, educators, scientists, conservation practitioners, and many others who have contributed to the continued adaptive development of the program.

Grant to be inducted into Ag Hall of Fame 

Joe Grant hangs mating disruption dispensers in orchard with Jhalendra Rijal

On Oct. 19, Joseph Grant, UC Cooperative Extension advisor emeritus, will be among the people inducted into the San Joaquin County Agricultural Hall of Fame at the 33rd Annual Agricultural Hall of Fame Banquet.

For most of his career, Grant, who retired in 2016, worked as a UC Cooperative Extension farm advisor and is known for his research on walnuts, cherries, apples, olives and other tree crops. 

“It's kind of awesome. I mean when you look at the other people that have been inducted into the Hall of Fame, I don't consider myself in that class of people so it's humbling,” Grant  said about his induction to the Lodi News-Sentinel.

In addition to Grant, the San Joaquin County Agricultural Hall of Fame will honor Henry “Skip” Foppiano, Jack and Pati Hamm and Hank Van Exel, and give a posthumous honor to winemaker Robert Gerald Mondavi.

According to the Hall of Fame, it “honors those individuals who have contributed to agriculture and to their community in significant ways.” 

The banquet will be held at the Robert J. Cabral Ag Center in Stockton. Tickets are $45 and can be purchased by calling the Greater Stockton Chamber of Commerce at (209) 547-2770 or by visiting http://stocktonchamber.org/ag-hall-of-fame

USDA-ARS bestows B.Y. Morrison Medal on Zalom

Frank Zalom receives the 2017 B.Y. Morrison Medal from Chavonda Jacobs-Young, the USDA-ARS administrator, at a ceremony in Waikoloa, Hawaii.

Frank Zalom, UC Davis distinguished professor of entomology and integrated pest management (IPM) specialist, has been named the recipient of the 2017 B.Y. Morrison Medal by U.S. Department of Agriculture/Agricultural Research Service (USDA-ARS).

Zalom is the first entomologist to receive the coveted award established in 1968, according to Kim Kaplan of the USDA-ARS Office of Communications.

Zalom was singled out for his outstanding work in IPM related to sustainable horticulture production, specifically for “his outstanding leadership and public service in IPM for horticultural crops at the regional, state, national and international levels; his stellar accomplishments in horticultural crops sustainability and pest management and his work ethic, service, courage and integrity, all driven by his insatiable curiosity and passion to solve problems in the horticultural crops landscape,” Kaplan said.

Zalom received the award, co-sponsored by USDA-ARS and the American Society for Horticultural Science (ASHS), on Sept. 21 at the ASHS conference in Waikoloa, Hawaii. He presented the Morrison Memorial Lecture on “Significance of Integrated Pest Management to Sustainable Horticultural Production – Observations and Experiences.”

Read more at //ucanr.edu/blogs/blogcore/postdetail.cfm?postnum=25218. -- Kathy Keatley Garvey

 

Posted on Wednesday, September 27, 2017 at 2:09 PM

UC ANR Staff Assembly Updates

Senior delegate Jeannette Warnert, left, and junior delegate LeChé McGill represented UC ANR staff at the Council of UC Staff Assemblies meeting in San Diego.

Ambassadors Meeting

The UC ANR Staff Assembly Council will hold a Staff Assembly Ambassadors meeting at the ANR Building in Davis on Oct. 10. The engagement will provide an opportunity for ambassadors to visit and network with colleagues and review Staff Assembly priorities. Additionally, they will discuss opportunities for staff to become more involved in addressing staff concerns and furthering organizational goals.

UC ANR Tote Bags

UC ANR Staff Assembly tote bag

In an effort to help spread the word about UC ANR Staff Assembly, all Staff Assembly members will receive a We Are UC ANR Staff Assembly tote bag. Members of the UC Staff Assembly include all ANR staff, whether employed by the county or the university, represented by a union or not represented. UC ANR Staff Assembly Ambassadors are the points of contact for distributing the bags at each office.

CUCSA Fall 2017 Meeting

UC San Diego was the site of the CUCSA (Council of University of California Staff Assemblies) Fall 2017 Meeting Sept. 6-8. The meeting included a team building exercise, work group action planning, post retirement health benefit discussions and a review of UC Employee Engagement Survey results. UC ANR junior delegate LeChé McGill and senior delegate Jeannette Warnert represented UC ANR staff at the meeting.

On the subject of potential changes to post-retirement health benefits, CUCSA chair Lina Layiktez provided the summary below and links for more information.

Proposed change to post-retirement health benefits
The proposed action item for the July 2017 Regents meeting was to remove the 70 percent floor on the UC contribution to retiree health benefits and place a cap of 3 percent on year-over-year increases to UC costs. This is a policy change to offset the accounting rule changes required in "GASB 75." GASB 75 requires that the full actuarial value of other postemployment benefits (OPEB) be included on the systemwide balance sheet. This means that UC will have a perceived “new” liability of $21 billion, which would affect the system's overall credit rating. A hit to the UC's credit rating has obvious impacts to financing for the university.

The “new” GASB 75 requirement definition is subject to interpretation, since it was already a liability that was disclosed in previous year's financials. The value of this liability under current assumptions/retiree rules is approximately $21 billion. The current assumptions are being driven by the number of retirees in the system plus the number of potential retirees (active staff and faculty) and how much it would cost the system in health-care costs should the current employees retire today.

What does this all mean?
By removing the floor and capping UC's costs, the university effectively transfers rising health-care premiums to retirees. The assumed rate of health-care cost increase is 7 percent. Over the course of 20 years this would flip the proportion that UC pays to ~30 percent and the retiree to ~70 percent. The 70 percent floor was designed to provide some stability to retiree health-care costs.

What do we see happening?
Many UC employees choose to retire after calculating their retirement income. This is necessary because, except for Cost of Living Adjustments (COLA), there is no way for retirees to increase their income from the university. So when out-of-pocket health-care costs go up for retirees, this eats into their living expenses. There are already retirees and survivors of retirees who have to choose between health-care costs and food. To suddenly remove the 70% floor exacerbates this problem.

What can you do?
The campus staff assemblies are collecting feedback locally and sharing this up to the Council of UC Staff Assemblies (CUCSA), who will be coordinating a response to the UC President and/or Board of Regents. We are also working on a list of questions that include queries, such as what OPEB would look like if it grandparented current employees and implemented the changes to future retirees? What does this mean for retention of employees with 10 to 20 years of service?

The most powerful and helpful thing for us now is to hear about your personal concerns and how this impacts you. Would no OPEB mean you are less likely to retire from the UC system and take a job elsewhere for more money now? Will you have to postpone your retirement if, in retirement, you will have to pay a greater portion of your OPEB than you had planned for under the current plan?

Share your questions and stories with us on the UC ANR Staff Assembly website.

What's next?
Fortunately, the July agenda was revised and this item was moved to the November meeting agenda. Moving the item to November will allow for more consultation and discussion. It is unknown what approach the UC Office of the President (OP) will take to solicit feedback and engage in discussion. But as that information becomes available, we will make sure to share it broadly. We are hopeful that CUCSA (and therefore a voice of staff) will be included in the discussions and that OP will convene a task force representing all parties that will be affected by the proposed changes. Stay tuned.

Click here for the original July Regents Meeting Agenda Item (F7), which was then revised to remove the discussion on the 70 percent floor.

The immediate past chair of the systemwide Academic Senate, Jim Chalfant, has already written a letter to the UC President on this issue. You can read it online here: http://senate.universityofcalifornia.edu/_files/reports/JC-JN-Retiree-Health.pdf.

We can work collectively to inform and educate staff on this important matter. We are stronger together and the more voices that participate, the louder the message will be to those making the decisions that affect all of us.

UC ANR human resources director John Fox also said one important point that isn't addressed in the CUCSA summary is Medicare coverage. “When a UC retiree enrolls in Medicare, the monthly medical premium costs are significantly reduced (both for the retiree and for UC). Much of the future liability that UC is trying to control (and the risk of high monthly costs for the retirees) is during the time between retirement from UC and the start of Medicare eligibility (typically age 65).”

If you would like to share your stories or post a comment on this proposed change, please fill out the form on the UC ANR Staff Assembly website. We will share comments and stories from UC ANR with CUCSA leadership, who will compile it with information from other campuses to share with the UC President and UC Regents.

Posted on Wednesday, September 27, 2017 at 1:35 PM
  • Author: LeChé McGill

Carbon Neutrality Initiative fellows seek to reduce our carbon footprint

UC Berkeley doctoral candidates Jose Daniel Lara, Allegra Mayer and Carmen Tubbesing, UC ANR's Carbon Neutrality Initiative (CNI) fellows for 2017-18, are studying new sources of renewable energy and strategies to cut carbon emissions.

The UC President's Carbon Neutrality Initiative Student Fellowship Program, established in 2015, funds student-generated projects that support the UC system's goal to produce zero-net greenhouse gas emissions by 2025.

Each fellow will receive $3,000 to fund their sustainability-themed project.

The 2017-18 CNI fellows:

Jose Daniel Lara
Jose Daniel Lara of San Jose, Costa Rica, is a first-year Ph.D. candidate in the Energy and Resources Group at UC Berkeley. Lara aims to determine the feasibility of producing electric power from dead trees. To analyze the resources available from tree die-off, he will develop a method to simulate harvesting of dead trees and evaluate the cost of harvesting dead biomass for electricity production. These results will inform policies regarding the use of biomass feedstocks to generate electric power and help mitigate the consequences of massive tree die-offs in forest communities throughout California.

Allegra Mayer
Allegra Mayer of Palo Alto is a fourth-year Ph.D. candidate in the Department of Environmental Science, Policy, and Management at UC Berkeley. Mayer is studying the potential for storing carbon in grassland soils across California to reduce global temperatures. Allegra will combine laboratory incubations with a state-of-the-art carbon model (DayCent) to measure and predict the effect of compost applications on grassland soil. She will then apply these results to quantify the potential change in grassland productivity and soil carbon storage associated with compost amendments. This will allow her to model the impact of climate change on the carbon cycle at these sites. 

Carmen Tubbesing
Carmen Tubbesing of Redmond, Wash., is a fourth-year Ph.D. candidate in the Department of Environmental Science, Policy, and Management at UC Berkeley and a fellow in the Graduate Student Program in Extension. The recent California drought led to a massive tree die-off, particularly in the southern Sierra Nevada, that will have long-term impacts on forest carbon storage. To gain a better understanding of the impact of carbon from dead trees, Tubbesing will calculate forest carbon transfers from live tree pools to dead pools between 2012 and 2016.

Posted on Wednesday, September 27, 2017 at 10:10 AM

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