ANR Employees
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ANR Employees

Posts Tagged: policy

Employee comments sought on adding small businesses to purchasing policy

The University of California Office of the President invites comments on a proposed revision to Presidential Policy UC-PS-20-0489-BUS-43 Purchases of Goods and Services; Supply Chain Management.  The proposed revision is to include the Small Business First Program. 

The Small Business First Program is designed to address the following:

  • Support existing policy for awarding 25% Economically and Socially Responsible spend annually to small and diverse-owned businesses (see UC Sustainable Practices Policy)
  • Take advantage of California Public Contract Code Section 10508.5 that allows the University to award purchase agreements valued up to $250,000 to a certified small business without being competitively bid, so long as the UC obtains price quotations from two or more certified small businesses
  • Bring procurement practices further in line with the University's overall mission and values
  • Strengthen the small business community, which is the engine of California's economy, given that 99.8% of California's businesses are small and employ 48.8% of California's private workforce. For every $100 spent at a small business, approximately $68 stays in California
  • Prepare UC to lead the way in California's economic recovery from the COVID-19 pandemic and economic downturn. Statewide, as of November 25, 2020, the number of small businesses decreased by 30.7% compared to January 2020. As the third largest employer in the state, UC supports 1 in 46 of all California jobs and contributes $32.8B annually to gross state product. Additional spend from UC could be the lifeline small businesses need to survive and thrive.

The Small Business First Program also includes the following:

  • Exclusions for UC Health as well as Design & Construction
  • Exemption for federally funded purchases

The proposed policy is posted here:


If you have any questions or if you wish to comment, please contact Robin Sanchez at, no later than April 15, 2021. Please indicate “BFB-BUS-43” in the subject line.

Posted on Wednesday, January 20, 2021 at 6:30 PM

UC seeks employee comment on proposed research data and tangible research materials policy

UC Office of the President invites comments on a proposed Presidential Policy on University of California Research Data and Tangible Research Materials. The policy is a new policy that describes the responsibilities of the campus leadership and its researchers concerning the access to, and retention and maintenance of research data and tangible research materials produced during the course of University research. The policy addresses the following key issues:

  • The policy affirms that the Regents of the University of California own all research data and tangible research materials.
  • Research data and tangible research materials must be retained as long as required by funders, publishers, campus policy, compliance or regulatory bodies, applicable law, relevant agreements, and in accordance with the standards of the principal investigators' scholarly disciplines. 
  • When principal investigators leave the University, research data and tangible research materials remain the property of the Regents of the University of California, however, Principal investigators may generally take copies of Research Data generated under their research projects.

The proposed policy is posted at

If you have any questions or if you wish to comment, please contact Robin Sanchez at, no later than April 7, 2021. Please indicate “Research Data and Tangible Research Materials” in the subject line.

Posted on Thursday, December 17, 2020 at 1:20 PM

UC ANR Administrative Responsibilities Guide published

The Controller's office is pleased to announce the publication of the UC ANR Administrative Responsibilities Guide (ARG). 

The ARG provides general guidance and support for all personnel with administrative and/or financial oversight responsibilities. It is a guidebook to the expertise and assistance available from central administrative support, and is designed to define and clarify areas of accountability.  

The ARG is wide-ranging in nature, in contrast to UC ANR's Policy and Procedure Manual, which provides detailed information and instructions. 

Questions regarding the ARG may be directed to Catherine Montano at

Posted on Wednesday, November 25, 2020 at 6:19 PM

New Presidential Policy on Gender Recognition and Lived Name

A new Presidential Policy which ensures that all University-issued identification documents display personal identification information that recognizes an individual's accurate gender identity and lived name.

In brief, the policy stipulates that the University must provide the minimum three equally recognized gender options in university information systems — woman, man, and nonbinary — and an efficient process for current students, employees, and UC alumni and affiliates to retroactively amend their gender designations and lived names in information systems, on university-issued documents, including eligible academic documents.

This policy is effective as of November 6, 2020, with full implementation of the policy and procedures to be completed no later than December 31, 2023. This policy has undergone the full systemwide review process and will be posted online at

You can also view the Letter from the President, the new Presidential Policy and Appendix I here:

Posted on Sunday, November 22, 2020 at 5:43 PM

Visitors must complete clearance survey beginning Aug. 3

UC ANR has been using a web-based daily “clearance to work survey” to ensure that employees who are working onsite or engaged in in-person field work, research, or extension activities are free of COVID-19 symptoms. An offline or paper version of the survey is also available for volunteers or employees who cannot access the online survey. Symptom screening is a statewide recommendation for all employers and is required by UC guidance for campuses and ANR locations that have personnel working onsite. The UC Symptom Screening Task Force guidance also states that arrangements must be made to require the same or equivalent screening not only of students, academics, and staff but also guests, contractors, vendors, and members of the public who are permitted access to UC facilities.

To comply with this UC systemwide guidance and to increase the protection of our employees, beginning August 3, all visitors to UC ANR facilities must also complete a Visitor Clearance Survey prior to entry. Only visitors who receive a “Cleared to Enter” result will be allowed access. Visitors who are denied entry should be provided information about other ways to interact with UC ANR remotely, such as information available on websites, scheduling a phone consultation, video meetings, etc.

When visitors from a UC campus or vendors whose employer has a symptom screening process can demonstrate that they have already passed their institution's screening, those results will be acceptable to enter the UC ANR facility. Additionally, for UCCE offices, a County's symptom screening process will be acceptable to enter the UC ANR spaces.

To maintain privacy, UC ANR personnel will not record or retain the responses of any person's Visitor Clearance Work Survey, but will only keep a record of the final survey result, i.e.: “Cleared to Enter,” or “Stay Home,” using a daily visitor log or sign-in sheet to record survey clearance status.

The UC ANR Visitor Clearance Survey and additional instructions and details about the survey are posted on the UC ANR COVID-19 webpage: under “Standards for Resuming In-Person Activities.”

Posted on Monday, July 27, 2020 at 5:16 PM

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