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Virtual Toolbox


One of the guiding principles of the University of California 4-H Youth Development Program is that all participants have the right to equal access to information and activities. As a result of COVID-19 and current shelter in place orders for California, many 4-H program activities are continuing to engage youth audiences through a variety of communication methods.

In creating virtual learning opportunities for youth in every county, 4-H Staff and adult volunteers will also consider the digital accessibility needs of 4-H youth, and work to identify alternative approaches to engage youth through non-digital means to the extent possible.

4-H Unit Virtual Management & COVID-19

Bylaws & Meetings, Officer Elections and Financial Responsibilities

As a result of COVID-19 and current shelter in place orders for California, 4-H chartered units, clubs and VMOs, are continuing to find alternative options to uphold their obligations as a chartered 4-H units in CA.

This document provides information for 4-H staff, volunteers and clubs to approach managing such 4-H unit obligations as navigating Bylaws for virtual meetings, handling business, conducting officer elections and additional monthly unit financial tasks.

Virtual 4-H Unit Management Solutions during COVID-19

*Guidance from the State 4-H office is subject to change and will continue to adjust in accordance with information and guidelines released by UCOP, CDC, and other state agencies; please check http://4h.ucanr.edu/ frequently for the latest updates.

Club and Project Leader Enrollment Guidance

The following documents are meant to guide 4-H Volunteers who are delivering programming that began and took place during the Shelter-in-Place order.

Individual Enrollment Guidance 5.4.20

Group Enrollment Guidance 5.4.20

 

How to Lead a Virtual 4-H Meeting

Hosted by the California 4-H State Ambassadors

Items covered:

  • How to set up ZOOM and create a secure meeting
  • University of California 4-H guidance for safe ZOOM meetings
  • Tips on creating a fun and welcoming meeting, while still getting the business of the club done.

Presentation - How to Lead a Virtual 4-H Meeting (PDF)

Virtual Meeting Guidance for 4-H Adult Volunteers (PDF)

Connecting your audience to 4-H

Uses: Zoom, Facebook Live, Instastories, and videos

The new interactive experiences we are developing not only engages our current 4-H families and volunteers, but also gives us a chance to engage new audiences with 4-H!

Use this tip sheet for ideas on making the 4-H brand part of your presentation. Sample tips:

  • Wear a 4-H shirt during your presentation
  • Have a 4-H banner or sign in the background
  • Invite those who are not current 4-H members to check out your website, or connect for more information about 4-H.

The 4-H Virtual Learning Marketing Tip Sheet also includes an elevator pitch script you can use.

 

Virtual Technology

Here are some online tools you can use to support planning and collaboration while practicing social distancing.

We are all learning ways to use these new tools together!

This list contains links to third party sites. 4-H is not responsible for the information found through these links, nor does it endorse the sites or their content.

 


Online meetings and presentations

Zoom

This is the platform that we are using to connect virtually instead of in person for meetings and presentations. You can use the Zoom app on your computer or smartphone. UC ANR staff can schedule and host Zoom sessions.

  • Video and audio conferencing
  • Share your computer screen
  • Polls, chat, and interactive tools
  • Record Zoom sessions

Zoom meeting norms (PDF) - adapted for 4-H

 

Scheduling Meetings

Doodle

Send a poll of proposed meeting dates and times to participants so you can find the date and time that work best for everyone.

 

Sharing documents

Box

(Different from DropBox) UC ANR staff have access to Box and can create the workspace for volunteers to share files, at no cost.

  • Share a folder or individual files
  • Different sharing options – anyone with link and Box login, invite-only, and external sharing (no Box login required)
  • Users can comment on and edit Office 365 documents shared in Box so everyone works on the same copy.

5 Skills to get Started Video Tutorial

Google Drive

We recommend using staff UC ANR Google Drive accounts so files can stay accessible as volunteers change.

  • Share a folder of files or individual files
  • Different sharing options - public, anyone with link, by invite only
  • Everyone can work on the same document in Google docs (you can upload Office 365 documents and edit in Google docs)
  • Note that total Google Drive space is more limited than on Box