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Record Book

Record Book Manual and Forms

4-H Record Books serve a variety of purposes in the California 4-H Youth Development Program. While society has changed, the goals of teaching record-keeping to youth remain the same.

  • 4-H Record Books give members an opportunity to reflect on their yearly work. They document their skill development and their learning experiences in a written report. 4-H members measure their achievements and growth in their total years in 4-H.
  • 4-H Record Books encourage members to set goals and develop plans to meet those goals. Completion of the Personal Development Report awards 4-H members for participation in 4-H activities, which provides an incentive for participation, learning, and achievement.
  • Completing a 4-H Record Book is a process where 4-H members record project and club work. Records management (RM) is an industry-standard practice of identifying, creating, classifying, archiving and preserving records. The 4-H Record Book teaches 4-H members these skills through a standard format. 
    Not Required for 4-H Membership
    4-H Record Books are not required for membership or for participation in 4-H activities such as club events and activities, or for attending 4-H camps or conferences. A 4-H Record Book may be required to receive participation awards (such as star ranking, medals or pins based on 4-H Record Book achievements).

A record book is required by the Nevada County *file271425* in order to show and/or sell an animal at the fair. Members 9 years or older must submit a record book to their club per their club's record book procedures to show or sell an animal at the fair.

The 2018-19 edition has no significant changes from the 2017-2018 edition.

The Record Book Manual and Record Book Forms are separate documents.

Record Book Manual

Record Book Manual (PDF) - This manual was designed to be more kid-friendly than previous versions. It outlines all the parts of the Record Book and includes instructions for completing each form.

For more in-depth information, see the Record Book Manual for Adult Partners  

Club Record Book Review/Evaluation

Record Book Forms

Record Book Forms (doc)

Contains all forms for 4-H members using a paper Record Book. This version allows you to complete the form directly into the document and expand the rows as needed. The ORB entry screens align with the paper versions.

Each county must come into alignment with this version and eliminate all supplemental forms and/or other requirements.

Individual Forms

Personal Development Report - For Junior, Intermediate, and Senior members.

  Annual Project Report - For Junior, Intermediate, and Senior members.

  Leadership Development Report - For Intermediate and Senior members only.

  Resume Template - For Senior Members only. 

My 4-H Story Instructions

Primary members do not complete a 4-H Record Book.
Nevada County 4-H provides the PRIMARY Personal Development Report for those that wish to complete these simple forms specifically designed for 5-to-8 year-olds. Primary members are not eligible for competition, including 4-H Record Book awards or competition. Primary work is not carried over to the PDR when primary member becomes a regular member.

Brand New! Primary Member Personal Devlopment Report

Some great examples and resources are available on the CA State 4-H Website. Refer to the "Examples of Completed Record Books" section at the bottom of the webpage.

online record book


Logging in to ORB


ORB Help Site


Enrolled 4-H members and adult volunteer leaders may access the Online Record Book. The system uses 4hOnline enrollment data to pre-fill in club and project information. 

Nevada County 4-H does not manage the Online Record Book (ORB). If you have questions or are experiencing difficulties please visit the Online Record Book Home Page to submit requests. Additionally, please visit the ORB Help Site for online tutorials created by California 4-H to assist with the Online Record Book.

The 4-H Online Record Book:

  • Has a social connection! It extends opportunities to stay connected to other club members and leaders online.
  • Is a fun and interactive way to log 4-H activities and events.
  • Is a more efficient way to keep Record Book information. No more worries about lost pages or misplaced work.