Resources to help you implement your extension program
On This page:
Here's a summary from 2018 discussions:
Extension and Delivery - Establishing my program.
- How to define my clientele Needs Assessment
- How to define and reach out to under-served groups
- Reach - how to reach the under-served
- Affirmative action and cultural competence - who are they and how best outreach to them (methods - not why we need it, but how to implement it)
- How do I deal with racist clientele (misogynists)?
- What systems can be used to track clientele - how should we manage our data records with any vulnerability in mind (e.g., hacking or legal subpoenas)
- What are all the work committees (work groups and program teams) to know how to get involved
- Where do I go for information and training resources (Learning and Development portal)
- How to focus my work
- How to manage cross-county commitments (%, supervisors, etc.)
- What is the logic model; how to make one (and why)?
Office & Team Management
Orientation/on boarding process
- Orientation checklist - onboarding checklist
- Email, insurance, access, legal aspects, etc..
- ANR culture - dress codes, lunch breaks, overtime, vacation
- Health and benefit, retirement and investment options (selection among options)
- Time sheets and travel, travel card and p-cards - what are they and how apply?
- Mentor options
- Supervisory information (e.g., policies, programs, software, etc,)
- Budgeting best practices (e.g., salary savings)
- How use Kuali financial system (to be replaced?)
ANR clarity - Navigating the Bureaucracy
- List of acronyms
- Who does what and the point people
- What are all the admin committees including
- How do campus-county-UCOP fit together
- Logos and branding (UCCE, UC ANR, UCOP, UC system - UC Davis, UC Berkeley, etc.)
Annual Academic Evaluation and Expectations
- Review process and expectations
- Let people know about the e-Book
- The confines of my expectation
- How do I know if I am being successful
- Making people aware that annual evaluations and program review requirements change every year (updated on first page of e-Book)
- Expectations and changes across years
- Impact versus outcome
What’s working well?
- Talking with other Advisors
- Checklists (for example, Orientation Guides)
- (Advice from peers: participate in as many as possible.)
- Having a mentor
- Program teams and workgroups provide opportunity to meet face-to-face with peers
- HR responsiveness to needs brought up by counties/advisors during in-person field visits
- Statewide conference: networking; getting context from leadership about what is happening (example, Glenda’s lunch brief talk).
- Zoom meetings to see leadership with opportunity to ask questions
Extension & Delivery
- ASK ME
- Web resources: Materials are drawn from UC ANR and the UC Ag Extension Online: See Ag Extenson Online Link
Navigating Teams and Offices
See UC ANR Full (107 pp) Orientation Manual
Whether your an old hand or new, this site provides simple "how to" information to implement your extension program.
A few notes for those starting out:
- Start slow
- Jump in with caution……Start slowly, Observe – but make yourself useful
- In year 1, make connections - learn as much and meet as many people as you can.
- Over time, it’s fine to develop an area of specialty, but develop breadth – remember the goal is community change
- You're not alone
- Remember you have a UC ANR network of colleagues to draw on. Ask to join an event (training, farm tour or workshop, etc.)
- Develop your Network
- Publishing comes in many shapes and sizes (It’s not all about Nature and Science - your extension publications are highly valued)
The ”Plus” (+) includes factors like Planning and management
Audience and Needs
- Build relationships and trust Fact sheet?
Audience and Needs
- Planning a farm visit (Key questions and what do – who to contact)
- UC ANR Needs Assessment resources Link
- Basic economic assessment of options (Simple Marginal Rate of Return tool) Assessment Sheet
- Synthesis skills Developing the Key message Fact sheet
Message (form and delivery)
Remember - Who’s the audience and what type of language should I use? Give background, introduce the problem, then jump into what and why. Avoid jargon what’s the simple take home and why is it important. Use simple language that a non-expert would understand.
- Presentations Skills. Fact sheet
- Using Information Technology
- Working with groups
- Evaluation Monitoring and evaluation (evaluating events, programs, materials, progress):
- Evaluate a training event Fact sheet
- Evaluate your ICT in Ag activities Fact sheet
- Evaluate Fact Sheets Fact sheet
- Evaluate Web Sites Fact sheet
- Evaluate your Extension System Fact sheet
- writing an impact report/statements
- Program Evaluation (UC ANR) Link
- Around the office
- Funding basics - different funding types and sources
- How to write proposals (how to identify and engage the right partners)
“+” - plus
- Understand Extension - Change management, Customer service; The technology adoption process (Behavior change)
- Plan and implement programs - Planning; Priority setting; Proposal writing; Resource management and allocation, Reporting (activity and personal performance reviews), Budget management, Funding basics, Proposal writing.
- Personal skills - People management, Time management; Professionalism; Flexibility; Self-directed; Problem solving; Continuous learning; Handling emails