Subrecipients
What are Subrecipients and Contractors?
Subrecipients and Contractors are entities such as other campuses or collaborators that participate in carrying out a portion of the project and receive funding drawn from the prime award.
Relationships can qualify as either as either a
Subrecipient (subaward) or a Contractor (vendor/consultant)
Sub Award vs. Vendor Relationships
Whether the relationship is characterized as a sub-award or as a vendor will affect differences in the terms and conditions of the award.
To determine whether a relationship is a vendor or sub-award:
Prior to developing a proposal, the PI should contact the OCG to discuss the providers.
Budgeting Sub-Awards
Generally, sub-award amounts should be categorized as Miscellaneous Costs in the proposal budget.
With your proposal you will also need to include:
• Letter of authorization from collaborating Institution
• Scope of work
• Subrecipient Commitment Form
• Any other required documents or approvals required by the sponsor
The OCG initiates and issues all subawards for extramurally funded projects on behalf of the University.
Budgeting Vendors
Generally, vendor expenses should be categorized in the Supplies & Expenses category of the proposal budget.
The Federal Uniform Guidance includes significant changes to the procurement of supplies or services, however ANR is delaying the implementation for these changes to 12/26/2015 as allowed in the Uniform Guidance.
- Micro purchases: Acquisition of supplies or services if the aggregate dollar amount including tax and shipping does not exceed $3,000 (or $2,000 for David-Bacon Act)
- Small Purchases: Under $150,000 (or $100,000 if State law prevails. Check with your campus Procurement Department.) Purchases using this selection should only be used when the product or services are commercial in nature; that is, readily available (sold on the commercial market with established market pricing.) Quotes will need to be obtained from two or more suppliers.
- Sealed bids (formal advertising), competitive proposals and noncompetitive proposals (sole source): Detailed instructions associated with these three processes. Discuss with your campus Procurement Department.