- Author: Pamela Kan-Rice
When ANR joins UCPath in the spring, it will introduce new technology that will ultimately unify and standardize payroll, benefits and human resources systems for all UC employees. As we adopt new technology to modernize ANR business systems, we are strengthening our online security measures.
In a recent webinar to prepare ANR office managers and others for the transition to UCPath in the spring, John Fox, Human Resources executive director, brought in Dave Krause, manager of web development and applications programming, to discuss multi-factor authentication to access online systems, and Emily LaRue, associate director of the Business Operations Center, to discuss the impact of UCPath on the Business Operations Center.
To use an online system that is operated by UC Davis for ANR, such as the time reporting system, KFS, Aggie Buy or AggieTravel, an ANR employee logs into a form. Historically, once your credentials are “authenticated” against a database hosted by UC Davis, you are redirected to the system and off you go. Another step is being added to protect the system from hackers. A tool called “Duo” will ask you for a second form of authentication.
“Duo seamlessly adds this second form of authentication right in the login form,” Krause said. “For this example, I have preset Duo to send the second authentication to my phone as a 'push notification' (a mobile phone alert that appears onscreen while the phone is still in locked mode). Duo will also happily call you or send you a code to use instead.”
Once the user clicks “approve,” the website immediately accepts the second authentication and opens the site.
Mobile phones, tablets and Apple watches are among the devices supported by Duo. “It doesn't take up much space on your device,” Krause said.
For employees who don't have mobile devices for authentication, physical tokens that connect directly to your computers will be available. Currently, only mobile devices are eligible for enrollment. More information about tokens will be available soon.
If you lose or forget your device or token, UC Davis IET Express help desk can send you a temporary access code.
UC ANR will be rolling out Duo for its identity management system next year. Volunteers, affiliates and collaborators will have unchanged access.
“We are now inviting all UC ANR employees who use UC Davis systems to enroll in Duo via a smartphone or tablet,” Krause said. “Be sure you use a device that is with you when you work!”
For details on Duo enrollment and setting it up, go to http://ucanr.edu/mfa.
Impact of UCPath on Business Operations Center
Becoming its own business unit with UCPath will increase ANR's visibility as equivalent to the 10 campuses and change its business relationship with UC Davis. In addition, ANR's responsibility for compliance and accountability will take on even greater importance. Implementation of UCPath will create some changes to ANR's Business Operations Center, including the location of ANR's UCPath payroll team, work assignments and responsibilities, and systems and processes.
“For the first several weeks, everything will seem different!” LaRue said.
Personnel action entry functions for new hires, terminations and pay changes will be performed by ANR HR or the UCPath Central Team. A single ANR BOC Payroll unit composed of a payroll manager and three staff members will be located in Davis. The BOC will be responsible for audits and additional reporting and there will be new terms, different business processes, and different routing of forms and documentation.
LuRue expects the following to remain the same:
- Payroll (time and leave reporting) processing
o Timely submission for all organizational units
o Time Reporting System review and corrections as needed
- Service level
o ANR UCPath Hypercare Team – Group devoted to resolution of ANR employee issues
- Processing of financial transactions
o BOC-Kearney – UCCE (Gifts excluded)
o BOC-Davis – Statewide programs, Research and Extension Centers and administrative units
For more information about UCPath changes, visit the website at https://ucanr.edu/ucpath.
A couple of months ago, the Principles of Community Committee unveiled a draft of the Principles of Community document at the May 20 town hall meeting.
The committee thought that a survey would be helpful in soliciting your feedback so that we may capture your thoughts, comments and suggestions into the final version.
Please read the draft document at http://ucanr.edu/About_ANR/Principles_of_Community.
We'll give you a few weeks to share your thoughts then the POC Committee will compile your comments and suggestions before we reconvene to revise our document.
Please submit your ideas through the ANR portal at http://ucanr.edu/About_ANR/Principles_of_Community/Comments_and_questions_are_welcome_648/ by Aug. 31, 2016. We welcome all your comments and suggestions.
Thank you in advance,
The UC ANR Principles of Community Committee
On behalf of the Work Environment Assessment Committee, we want to thank all who volunteered to be part of statewide committees to create an ANR Staff Assembly and to develop UC ANR Principles of Community. Response throughout the six regional workshops was tremendous and we appreciate your enthusiasm.
From the list of nearly 50 volunteers, committee rosters were developed that balance people from different areas of the state and different job responsibilities in order to provide a diverse representation of UC ANR. For those not selected, we sincerely appreciate your willingness to serve and to be part of these committees.
Here are the committee members:
UC ANR Staff Assembly
UC ANR Principles of Community
The Staff Assembly will be a mechanism through which non-academic staff will be able to voice their issues, concerns and suggestions. The committee will meet throughout the fall and then provide a report to UC ANR Senior Leadership in February 2016.
The Principles of Community Committee will also work throughout the fall, taking the input from all of the Work Environment Assessment Workshops. The committee will work together to develop a draft set of Principles of Community for UC ANR by February 2016.
Both committees will reach out for feedback and will provide updates on a regular basis.
Thank you again to our volunteers who stepped up to create the first UC ANR Staff Assembly and to develop our own UC ANR Principles of Community.
Jan Corlett, chief of staff to the vice president
Linda Marie Manton, executive director for ANR Staff Personnel