- Author: Pamela Kan-Rice
Effective Friday, July 1, 2022:
- The reimbursement rate for the use of private automobiles for University business travel will increase from 58.5 cents per mile to 62.5 cents per mile.
- The reimbursement rate for driving an automobile in connection with a move or relocation will increase from 18 cents per mile to 22 cents per mile.
The new Mileage Log form can be found on the Travel & Entertainment Forms webpage.
On the website, you will also find the Mileage Log form with the previous rates, which should be used for travel through Thursday, June 30, 2022.
- Author: Pamela Kan-Rice
Effective Jan. 1, 2020, the university's mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will decrease in accordance with the Internal Revenue Service standard mileage rates published in IRS Notice 2019-215.
- The reimbursement rate for the use of a private automobile for university business travel will decrease from 58 cents per mile to 57. 5 cents per mile.
- The reimbursement rate for driving an automobile in connection with a move or relocation will decrease from 20 cents per mile to 17 cents per mile.
The mileage calculator in AggieTravel has been adjusted to reflect the new rate.
- Author: Pamela Kan-Rice
A new policy change will become effective Jan. 1, 2019 (see Policy & Procedure Manual 300-10).
Beginning Jan. 1, 2019, AggieTravel expense reports submitted more than 60 days after the last day of travel or entertainment will be reported as taxable income to the employee. This includes all Travel Card, direct billing CTS, and out of pocket expenses.
This policy change was announced in August (see https://supplychain.ucdavis.edu/news/taxation-late-reports).
Any questions should be directed to the BOC Kearney for UCCE locations and the BOC Davis for all other units.
New reimbursement rates are coming in mid-October for lodging and meals for UC business travel, the UC Office of the President announced last week.
- Lodging reimbursement within the lower 48 states will be capped at $275 per day, before taxes and other hotel fees. Under existing policy, all reasonable rates for the locale are permitted. If, under the new policy, a traveler is unable to secure a room at or below $275, the traveler must submit written justification as to why a rate under the cap could not be obtained and provide screenshots of price comparisons within the proximity of the meeting location. The price comparison will need to be performed at the time of booking.
- Meal and incidental expenses reimbursement will be $62 per day, down from $74
For more information:
AggieTravel is replacing MyTravel, the UC Davis travel and entertainment expense reporting system. ANR's go-live date for AggieTravel has been rescheduled to mid-November. This delay is due to a slow-down in the implementation schedule across the UC Davis campus in order to provide more support to each group that joins.
“Thanks to all of you have already spent time in the AggieTravel test area familiarizing yourself with the system,” said Sally Harmsworth, associate director of Business Operations. “The test area will continue to be available until go-live.”
To visit the AggieTravel test area, go to https://implementation.concursolutions.com and log in with loginID@ucdavis.edu. The password is “welcome1.”
A recording of an in-person training is available:
- Aggie Travel Training, Pt.1 Duration: 00:47:25
- Aggie Travel Training, Pt.2 Duration: 1:25:57
A schedule of in-person training in Davis is available at http://afs.ucdavis.edu/systems/aggie-travel/at-project/sys-train-depl/training.html.
Additional information and resources for AggieTravel are available at http://afs.ucdavis.edu/systems/aggie-travel/index.html.
Harmsworth will relay updates received from the UC Davis AF&S Travel Department.