Information for Responsible Employees
Who is a Responsible Employee / Who You Are Required to Notify
Responsible employees are those University employees who are required to notify the Title IX Office of any potential violation of the University's Sexual Violence and Sexual Harassment (SVSH) Policy. Except for specifically designated confidential resources, all University employees, including student employees, are considered responsible employees when they learn that a UC student has potentially experienced sexual violence or sexual harassment. Additionally, all supervisory or managerial UC ANR employees and all academic appointees are considered responsible employees when they learn that any UC employee or student has potentially experienced sexual violence or sexual harassment.
For Responsible Employees, the Harassment & Discrimination Assistance and Prevention Program (HDAPP) is the office to contact when you receive information you are obligated to report. HDAPP works to ensure support and services are made available to those who need them. They can also help you manage and address issues that arise when you are put on notice. Please note individuals who experienced concerns are not required to report their own experience(s).
To report an incident to HDAPP:
- Email at anytime: firstname.lastname@example.org
- Telephone: (530) 304-3864 (for UC ANR Employees) or call the UC Whistleblower Hotline at 800-403-4744
- In Person: Office of Compliance and Policy/One Shields Ave./Davis, CA 95616
Or contact the Title IX Coordinator: Wendy Delmendo at email@example.com; (530) 752-9466
As a Responsible Employee, which behaviors should I be reporting to Harassment & Discrimination Assistance and Prevention Program (HDAPP)?
Responsible employees are required to notify the HDAPP and/or the Title IX Coordinator of any potential violation of the SVSH policy. The SVSH Policy covers stalking, dating violence, domestic violence, sexual assault, sexual harassment, invasions of sexual privacy, indecent exposure, sexual intercourse with a minor, and violation of an Interim Suspension or No Contact Directive issued to a student as an interim measure under the SVSH policy. Refer to the Definitions section of the SVSH Policy for details about each behavior.
What happens after I make a report to the Title IX Coordinator?
HDAPP and, if applicable, CARE will follow up with the person who made the disclosure to make sure they are aware of available resources, reporting options, and potential next steps. They will also be given the opportunity to share additional information about the incident, which will be recorded in a confidentially. Depending on the information they share and their desired outcome, the University will take appropriate action. Their information will not be forwarded to law enforcement without a subpoena or request from the individual.
Some Responsible Employee Do's and Don'ts
Do not promise confidentiality. University policy requires that responsible employees forward information about potential SVSH to HDAPP or the Title IX Coordinator.
Do not attempt to collect additional information from the person making the disclosure. It is sufficient to report the information the person disclosed voluntarily without additional prompting from you.
Do not conduct your own investigation into the allegations. If appropriate, the HDAPP or an investigator will collect additional information from the relevant parties.
Do contact HDAPP if you have any questions or concerns not covered here or would like to arrange for additional training for yourself and/or your colleagues.