Virtual Management

Requirements for recording youth members' images

Cyber safety is critical and a shared responsibility of 4-H staff, volunteers, parents and members. As the California 4-H YDP expands the delivery of 4-H learning in virtual environments, ensuring the safety of our youth members is critically important.

As such, guidance has been developed for UC ANR 4-H Staff, 4-H Adult Volunteers and Teen Volunteer leaders to use when planning to record Virtual 4-H hosted educational experiences with images of youth participants.

Guidance document: Requirements for Recording Youth Members' Images (PDF)

This guidance document includes:

  • Requirements for every virtual meeting
  • Recording live virtual 4-H activities containing youth images
  • Requirements before recording youth images in virtual 4-H activities
  • Requirements for pre-recorded instructional videos
  • Creating registration pages for virtual 4-H activities

Approval form: Proposal for Recording Youth Images during a Virtual 4-H Activity (fillable PDF)

For use when volunteers plan to record images during a virtual activity.

4-H Adult Helper in Virtual Learning Spaces

As a result of COVID-19 and restrictions to gathering in person, 4-H has moved many educational activities into virtual learning spaces.

In response to the unique needs of these learning environments, and to uphold 4-H youth protection and adult supervision, a designated role of Certified 4-H Adult Helper has been created.

A Certified 4-H Adult Helper assists 4-H Adult Volunteers during virtual activities in breakout rooms. They ensure the safety of members by adding a protective factor to prevent one-on-one interactions between youth and adults. 

For adults who need to become a Certified 4-H Adult Helper, please refer to this 4-H Adult Helper Certification Flowchart and FAQs for an overview of the process.

Register for 4-H Adult Helper Certification

4-H Unit Virtual Management & COVID-19


Bylaws & Meetings, Officer Elections and Financial Responsibilities

As a result of COVID-19 and current shelter in place orders for California, 4-H chartered units, clubs and VMOs, are continuing to find alternative options to uphold their obligations as a chartered 4-H units in CA.

This document provides information for 4-H staff, volunteers and clubs to approach managing such 4-H unit obligations as navigating Bylaws for virtual meetings, handling business, conducting officer elections and additional monthly unit financial tasks.

Virtual 4-H Unit Management Solutions during COVID-19

*Guidance from the State 4-H office is subject to change and will continue to adjust in accordance with information and guidelines released by UCOP, CDC, and other state agencies; please check frequently for the latest updates.