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Posts Tagged: UCPath
Enroll in Duo by Feb. 13
UPDATE: The deadline to enroll in Duo has been extended to March 31, 2019.
To maintain access to critical systems such as the Time Reporting System (TRS), AggieTravel and AggieBuy, enroll in Duo by Feb. 13.
Before you enroll in Duo, make sure that your email system is supported to avoid service interruption. Visit Email Compatibility for a list of supported email systems.
The device you use with Duo can be a smartphone, tablet, cellphone or traditional landline. You should choose the device you are most likely to have close at hand when you want to access your UC ANR email.
- Visit https://computingaccounts.ucdavis.eduand choose “Duo Multifactor Authentication”.
- Sign in with your campus account.
- Follow the on-screen prompts to enroll a device.
Detailed step-by-step instructions are available at UC Davis IT Help.
If you encounter difficulties during enrollment, please contact the UC ANR Help Desk at help@ucanr.edu or (530) 750-1212. You can also visit the “Duo Clinic” between 9 a.m. and 11 a.m. on Monday, Wednesday and Friday by logging onto Zoom at ucanr.zoom.us/s/491057944.
Security tokens
The preferred method for accessing Duo is via smartphone or landline. If neither of these options is viable, a Duo security token can be purchased through AggieBuy for $29.99. Units will be responsible for the cost, which is an allowable expense for Program Support Funds.
To purchase Duo tokens, visit https://AggieBuy.ucdavis.edu and search for either part number or keywords under “Product Search”:
- Part number: 2046355
- Keywords: Duo Security Token
A comprehensive description of Duo is available at http://ucanr.edu/mfa.
Important UCPath Update from VP Humiston
UC ANR is fast approaching the launch of UCPath. We are scheduled to go live in March, when we'll join seven other UC locations using the long-awaited human resources, payroll and benefits technology that is modernizing how we do business across the University of California. On Tuesday, January 29, I hope you will join me at 1 p.m. for the online Town Hall to discuss upcoming changes.
UCPath will allow us to streamline and standardize our payroll, benefits and human resources processes, and will provide more efficient and improved service to UC ANR employees. UC ANR's fiscal silos will be unified, improving our ability to access our financial data. It will give us improved tools for efficient hiring and management of personnel transactions. Supervisors and employees will have better access to information through new self-service web portals, and will be supported by a new customer service center, the UCPath Center in Riverside.
As we launch UCPath, we should be reminded that major change is often difficult to implement, and we may experience challenges along the way. Our project team is working closely with other UC locations and the UCPath Center to prepare to support UC ANR through the transition. Be assured that the UCPath team, both at UC ANR and at the UCPath Center, will work to resolve any issues that you may encounter.
You'll receive more information about the changes in the coming weeks. I strongly encourage everyone to take some time to learn what's happening by reading project updates and viewing demonstration videos at ucpath.ucanr.edu, and sending any questions to UCPath@ucanr.edu.
Thanks for your support and all you do for UC ANR.
Best wishes,
Glenda Humiston
Vice President
Learn what you need to know about UCPath at Jan. 29 town hall
Join VP Glenda Humiston, AVP Tu Tran and the UCPath Project Team for an important town hall Zoom session from 1 to 2 p.m. on Tuesday, Jan. 29, 2019.
We encourage all UC ANR academics and staff to save the date and plan to participate.
UC Path is the new systemwide HR and payroll-reporting system that will serve all UC employees. UC ANR's March/April 2019 go-live date is fast approaching, and during the town hall you'll learn what you need to do to prepare for the coming changes.
Managers and directors, please consider scheduling meeting space for the town hall so that your unit members can view the session together.
UC ANR Town Hall: UCPath
- Tuesday, Jan. 29, 2019
- 1 p.m. to 2 p.m.
- Live in the ANR Building's Valley Rooms in Davis and broadcast via Zoom
Zoom meeting information will be sent in January
For more information on UCPath, check the UC ANR UCPath website http://ucpath.ucanr.edu.
If you have questions or comments about UCPath or training, please post them on https://ucanr.edu/UCPath or send the ANR UCPath team an email at ucpath@ucanr.edu.
UC ANR rolls out UCPath training tools
With UC ANR's go-live date of UC Path approaching in March/April 2019, ANR's Change Network Committee has been compiling useful resources for you. In addition to offering monthly webinars, these resources are meant to familiarize you with the new systemwide HR and payroll-reporting system that will serve all UC employees.
UCPath training and other resources are being developed and will be available for ANR HR and payroll processors, unit managers and supervisors, fiscal officers/business managers and other employees at ANR's UCPath website: http://ucpath.ucanr.edu/training_resources.
Resources on the website will include a glossary, job aids, e-learning videos, instructor-led training, user simulations and Zoom webinars.
Employees may view a short video summary of the new employee self-service portal that will be available to employees when UCPath goes live at UCPath Employee Self Service.
Managers can view a short video summary of the new self-service portal that will be available to managers and supervisors when UCPath goes live. UCPath Manager Self Service.
Please note that the most expedient method for receiving pay on established UC pay dates will be via UC's direct deposit process. Verify your home address and paycheck delivery method in UC At Your Service Online (AYSO) at https://atyourserviceonline.ucop.edu.
After UCPath goes live, employees who are signed up to receive paper checks will receive checks sent to home addresses through U.S. Postal Service mail from a check distribution center in Arizona. Paychecks may take several days to arrive in the mail after the UC pay date. We encourage all employees to register in advance for direct deposit, if possible, at the following website: http://directdeposit.ucdavis.edu. It may take up to two pay periods for direct deposit to take effect.
For more information on UCPath, check the UC ANR UCPath website http://ucpath.ucanr.edu.
If you have questions or comments about UCPath or training, please post them on https://ucanr.edu/UCPath/ or send the ANR UCPath team an email at ucpath@ucanr.edu.
Cybersecurity and UCPath to change the way ANR does business
When ANR joins UCPath in the spring, it will introduce new technology that will ultimately unify and standardize payroll, benefits and human resources systems for all UC employees. As we adopt new technology to modernize ANR business systems, we are strengthening our online security measures.
In a recent webinar to prepare ANR office managers and others for the transition to UCPath in the spring, John Fox, Human Resources executive director, brought in Dave Krause, manager of web development and applications programming, to discuss multi-factor authentication to access online systems, and Emily LaRue, associate director of the Business Operations Center, to discuss the impact of UCPath on the Business Operations Center.
Multi-factor authentication
To use an online system that is operated by UC Davis for ANR, such as the time reporting system, KFS, Aggie Buy or AggieTravel, an ANR employee logs into a form. Historically, once your credentials are “authenticated” against a database hosted by UC Davis, you are redirected to the system and off you go. Another step is being added to protect the system from hackers. A tool called “Duo” will ask you for a second form of authentication.
“Duo seamlessly adds this second form of authentication right in the login form,” Krause said. “For this example, I have preset Duo to send the second authentication to my phone as a 'push notification' (a mobile phone alert that appears onscreen while the phone is still in locked mode). Duo will also happily call you or send you a code to use instead.”
Once the user clicks “approve,” the website immediately accepts the second authentication and opens the site.
Mobile phones, tablets and Apple watches are among the devices supported by Duo. “It doesn't take up much space on your device,” Krause said.
For employees who don't have mobile devices for authentication, physical tokens that connect directly to your computers will be available. Currently, only mobile devices are eligible for enrollment. More information about tokens will be available soon.
If you lose or forget your device or token, UC Davis IET Express help desk can send you a temporary access code.
UC ANR will be rolling out Duo for its identity management system next year. Volunteers, affiliates and collaborators will have unchanged access.
“We are now inviting all UC ANR employees who use UC Davis systems to enroll in Duo via a smartphone or tablet,” Krause said. “Be sure you use a device that is with you when you work!”
For details on Duo enrollment and setting it up, go to http://ucanr.edu/mfa.
Impact of UCPath on Business Operations Center
Becoming its own business unit with UCPath will increase ANR's visibility as equivalent to the 10 campuses and change its business relationship with UC Davis. In addition, ANR's responsibility for compliance and accountability will take on even greater importance. Implementation of UCPath will create some changes to ANR's Business Operations Center, including the location of ANR's UCPath payroll team, work assignments and responsibilities, and systems and processes.
“For the first several weeks, everything will seem different!” LaRue said.
Personnel action entry functions for new hires, terminations and pay changes will be performed by ANR HR or the UCPath Central Team. A single ANR BOC Payroll unit composed of a payroll manager and three staff members will be located in Davis. The BOC will be responsible for audits and additional reporting and there will be new terms, different business processes, and different routing of forms and documentation.
LuRue expects the following to remain the same:
- Payroll (time and leave reporting) processing
o Timely submission for all organizational units
o Time Reporting System review and corrections as needed
- Service level
o ANR UCPath Hypercare Team – Group devoted to resolution of ANR employee issues
- Processing of financial transactions
o BOC-Kearney – UCCE (Gifts excluded)
o BOC-Davis – Statewide programs, Research and Extension Centers and administrative units
For more information about UCPath changes, visit the website at https://ucanr.edu/ucpath.
