Posts Tagged: Policy

Fee policy for graduate student in absentia registration open for employee comment

The University of California Office of the President invites comments on a proposed Presidential Policy - Fee Policy for Graduate Student In Absentia Registration.  The policy is proposed to be revised and includes the following key issues: 

• The revisions to the policy language would permit Deans to establish “a local campus region within which in absentia registration will not be considered” instead of limiting eligibility to students studying outside of California.

The proposed policy is posted at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than July 22, 2021. Please indicate “Grad-In Absentia Policy” in the subject line.

New policies proposed for absence from work and end-of-life options

The University of California Office of the President seeks employee comments on the two policy changes proposed below.

PPSM-2.210 Absence from Work – Pay for Family Care & Bonding Employee Consultation Period

The University of California is proposing revisions to PPSM-2.210 (Absence from Work), which applies to staff employees in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management personnel groups. 

PPSM-2.210 has been updated to include language that describes the new Pay for Family Care and Bonding option, which will be implemented on July 1, 2021. Please note that only the sections of the Absence from Work policy that were updated as part of this review are included.

The proposed policy is posted at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu no later than April 24, 2021. Please indicate “Absence from Work Policy” in the subject line.

UC Health Participation in Activities under the End of Life Options Act

The University of California Office of the President invites comments on a proposed Presidential Policy UC Health Participation in Activities under the End of Life Option Act. The policy is proposed to be revised and includes the following key issues: 

• The issuance of the Interim Presidential Policy: UC Health Participation in Activities under the End of Life Option Act in 2016, coincided with the issuance of the End of Life Option Act (California Health and Safety Code §443, et seq., referred to in this policy as the “Option Act”) which allows terminally ill adult patients with the mental capacity to make medical decisions to request to be prescribed and self-administer an aid-in-dying drug to end their life if specific conditions are met.
• The Option Act establishes specific procedures and requirements to be followed by patients and health care providers who choose to assist them. It also provides that, upon proper notice, a health care provider may “opt out.”
• UC Health has chosen not to opt out but acknowledges the rights of individual employees to refrain from participating in activities authorized under the Option Act.
• It is the policy of the University of California to extend to its patients the choices made available through the Option Act and to comply with its terms. The University, however, neither requires nor encourages any individual provider to participate. Participation in activities authorized under the Act is strictly voluntary.

The proposed policy is posted at  https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu no later than June 24, 2021. Please indicate “UC Health Option Act” in the subject line.

 

 

Proposed policy on Native American cultural affiliation and repatriation open for comment

The University of California Office of the President invites comments on a proposed Presidential Policy on Native American Cultural Affiliation and Repatriation. The proposed policy substantively revises the existing Native American Cultural Affiliation and Repatriation Interim Policy (“Current Policy”). The policy pertains to the treatment and repatriation of Native American and Native Hawaiian human remains and cultural items under the University's possession or control and the University's compliance with the federal Native American Graves Protection and Repatriation Act (“NAGPRA”), its accompanying regulations, and the California Native American Graves Protection and Repatriation Act (“CalNAGPRA”).  This effort began in 2018 in response to AB 2836, a California bill that required the University to revise its previous policy.

On July 24, 2020, President Napolitano issued the policy as interim in order to allow tribes additional time for review due to the COVID-19 pandemic. At that time, the comment period was extended through November 15, 2020, with the intention that UC would issue a final updated Policy by December 31, 2020. 

On September 29, 2020, AB 275, which made substantial changes to the CalNAGPRA, was signed into law, effective January 1, 2021. The prevailing concern communicated by the responding tribes and the California Native American Heritage Commission (NAHC) during the extended comment period was that the interim policy did not reflect these new requirements. Respondents urged UC not to implement a final policy by December 31, 2020, but rather to delay issuance and allocate additional time to ensure that AB 275 could be fully incorporated into the policy. This revised policy now incorporates AB 275 requirements. 

Below is a list of the significant changes present in the proposed policy from the interim policy:

1. Definitions (§ II) have been added and revised where needed to align with CalNAGPRA.
2. As required by CalNAGPRA, deference to tribal traditional knowledge, oral histories, documentation, and testimonies is now indicated when determining state cultural affiliation, identifying cultural items under CalNAGPRA, and making decisions related to the CalNAGPRA repatriation process (§§ V.C.1 and V.J.1).
3. In consultation with California Native American tribes, Campuses must prepare preliminary inventories/summaries by January 1, 2022 for submission to the NAHC (§§ V.B.1.k, V.C.1, and V.C.5). 
4. The CalNAGPRA dispute procedures available to California Indian tribes have been added (§ V.I).
5. The AB 275 procedures for submissions of claims under CalNAGPRA have been incorporated (§ V.D.3).
6. The flowcharts and narrative previously described in Appendices A, A-1, and B of the Interim Policy have been removed. These documents were intended as visual aids in understanding the consultation, claims, repatriation, and appeals processes described in the Interim Policy rather than as a means of separately conveying policy requirements not described in the Interim Policy. However, as stated in the revised Policy (§§ III.C, V.B.1.i, V.B.2, V.D.1, V.D.3, V.I, V.J.3, and VI.1), UC will maintain these flowcharts on UCOP's NAGPRA website. This will allow UC to make more responsive ongoing updates to the flowcharts to clarify these processes as they are more fully implemented, based on feedback from tribes, committee members, and UC repatriation staff.

Please visit http://ucal.us/nagpra for the complete revision history.

The proposed policy is posted at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu no later than May 26, 2021. Please indicate “Native American Cultural Affiliation and Repatriation” in the subject line.

Employee comments sought on classification of gifts and sponsored awards

The UC Office of the President invites comments on a proposed Presidential Policy on Classification of Gifts and Sponsored Awards. 

The University has seen a significant increase in external support in the recent decade – especially from private foundations (including family foundations) and corporations. Though key concepts remain the same, the proposed policy provides greater clarity for properly classifying private support in contemporary circumstances. It also includes definitions, FAQs and a checklist with weighted criteria.

The proposed policy is posted here: https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates/

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than May 26, 2021. Please indicate “Classification of Gifts and Sponsored Awards” in the subject line.

Employee comments sought on adding small businesses to purchasing policy

The University of California Office of the President invites comments on a proposed revision to Presidential Policy UC-PS-20-0489-BUS-43 Purchases of Goods and Services; Supply Chain Management.  The proposed revision is to include the Small Business First Program. 

The Small Business First Program is designed to address the following:

• Support existing policy for awarding 25% Economically and Socially Responsible spend annually to small and diverse-owned businesses (see UC Sustainable Practices Policy)
• Take advantage of California Public Contract Code Section 10508.5 that allows the University to award purchase agreements valued up to $250,000 to a certified small business without being competitively bid, so long as the UC obtains price quotations from two or more certified small businesses
• Bring procurement practices further in line with the University's overall mission and values
• Strengthen the small business community, which is the engine of California's economy, given that 99.8% of California's businesses are small and employ 48.8% of California's private workforce. For every $100 spent at a small business, approximately $68 stays in California
• Prepare UC to lead the way in California's economic recovery from the COVID-19 pandemic and economic downturn. Statewide, as of November 25, 2020, the number of small businesses decreased by 30.7% compared to January 2020. As the third largest employer in the state, UC supports 1 in 46 of all California jobs and contributes $32.8B annually to gross state product. Additional spend from UC could be the lifeline small businesses need to survive and thrive.

The Small Business First Program also includes the following:

• Exclusions for UC Health as well as Design & Construction
• Exemption for federally funded purchases

The proposed policy is posted here: https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates.

 

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than April 15, 2021. Please indicate “BFB-BUS-43” in the subject line.

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