Posts Tagged: Payroll
On Aug. 8, 2020, President Trump signed an executive order for U.S. employers to have the option to defer the collection of employee payroll taxes through Dec. 31, 2020.
Two weeks ago, the Internal Revenue Service issued guidance on this optional program. This program would call for the OASDI Social Security taxes deferred from the employees' wages through Dec. 31, 2020, to be repaid by the employees during the January through April pay period of 2021 in addition to their regular OASDI Social Security withholdings for that period.
After this guidance from the IRS and the National Association of College and University Business Officers (NACUBO), and in consultation with the controllers at every UC location, UCOP has decided that the University of California system should not participate in this optional program at this time.
As you begin holiday celebrations and look forward to the new year, the UCPath Center has some important year-end and new-year reminders to share. Please read closely and mark your calendar for upcoming deadlines.
2020 payroll notices
- Employees paid monthly will receive payment for December 2019 earnings on January 2, 2020. View the 2020 monthly payroll calendar.
- Employees paid biweekly will receive the first paycheck of 2020 on January 8. View the 2020 biweekly payroll calendar.
New year, new benefit enrollments
It is important to make sure that the benefits you enrolled in during Open Enrollment are reflected correctly in your paycheck. Here's a checklist to compare against.
The following table illustrates the coverage begin date for Open Enrollment changes and the paycheck on which new benefit rates take effect.
Open Enrollment Coverage Begin Date
Paycheck Deduction begin date
*2020 Disability premiums for January and Flexible Spending Account contributions deduct from the 1/8/2020 paycheck for bi-weekly employees.
** 2020 Flexible Spending Account contributions deduct from the 1/2/2020 paycheck for monthly employees. 2020 Disability premiums for January deduct from the 2/1/2020 paycheck for monthly employees.
Jan. 18, 2020: Tax information deadline
The UCPath Center will begin processing W-2s in late January. In order to ensure that the information on your W-2 is complete, accurate and reaches you, please take the following steps by January 18.
- Verify your home mailing and personal email address in UCPath online. Even if you plan to opt for a digital W-2, it's important that UC can reach you.
- Verify your dependents. UC needs the social security numbers of your spouse/domestic partner and any dependents. To review and update, log into UCPath online and go to Employee Actions > Health and Welfare > Dependent Coverage.
- International workers: Verify your GLACIER account information. International persons receiving UC wages may receive either a W-2 or 1042-S. Verify that your email and home mailing addresses match exactly in UCPath online and in the GLACIER database to ensure that your tax information is sent correctly. You can also opt for an electronic 1042-S through GLACIER.
W-2s for the 2019 tax year
For the 2019 tax year, UCANR employees will receive two W-2 statements:
- W-2 statement from AYSO will cover your January – September 2019 paychecks.
- W-2 statement from UCPath will cover your October - December 2019 paychecks.
- If your first paycheck was after September 30, 2019, you will only receive one W-2 from UCPath.
- Opt-in to receive your W-2 electronically. It's easy, safe and convenient! Sign up today at UCPath online and click on Employee Actions >Income and Taxes> Enroll to Receive Online W-2.
- Box C of the 1095 Affordable Care Act form will display the UCPath address as your employer.
Federal and State Earned Income Tax Credit (EITC)
- All W-2 notifications include IRS Notice 797, alerting you that you may be eligible for the federal EITC, a benefit for working people with low to moderate income. To qualify, you must meet certain requirements and file a tax return, even if you do not owe any tax or are not required to file. The federal EITC reduces the amount of tax you owe and may give you a refund. For more information, visit the IRS website or contact the IRS at (800) 829-3676.
- Similarly, you may be eligible for the California EITC. To claim this credit, you must file a CA income tax return, and complete and attach the CA EITC form (FTB 3514). For more information visit the Franchise Tax Board website or call (800) 852-5711.
Claiming exemption from withholding
The IRS requires you to complete a new W-4 form each year if you are claiming exemption from tax withholding. If you wish to claim exemption from withholding in 2020, you must make this choice on UCPath online before Feb. 15, 2020.
Have questions or need help?
Please visit UCPath and click on “Ask UCPath Center” to submit an inquiry. You can also speak with an associate by calling the UCPath Center at (855) 982-7284 from 8 a.m. to 6 p.m., Monday through Friday.
In preparation for UCPath, a new version of the time reporting system (TRS) will be deployed in early September for August monthly timesheets.
- Monthly paid employees will use the new TRS to report August vacation and sick leave
- Wait until Monday, Sept. 9, to log into TRS (trs.ucdavis.edu) to enter your August leave usage
- Submit your August timesheet by Friday, Sept. 13
- Supervisors approve by Tuesday, Sept 17, 10 a.m.
If monthly paid employees submit their time before Sept. 9 in the old TRS, the timesheet WILL NOT be saved or processed!
Bi-weekly timesheets will process as normal during this time. Send questions to firstname.lastname@example.org.
I am pleased to announce that we will be joined by a new colleague, Lorna Krkich, who has accepted the position of UC ANR Executive Director of Development Services. She will begin the position on Dec. 29.
Lorna brings a wealth of experience in income development, relationship building and strategic planning for future growth and sustainability. She has deep roots in California and is an alumna of UC Santa Cruz.
Working with The Salvation Army, Lorna developed funding opportunities, and trained and managed major gift officers across four states. Her program, in which she achieved well over annual goals and initiated a lapsed-donor process, resulted in 60 percent growth across the territory. During her time with the American Lung Association, she worked with staff and volunteers to build community presence and implement new fundraising initiatives in mid-level and major giving, increasing corporate donations by 900 percent in three years.
We are very excited to have Lorna working with us to grow our UC ANR programs, rebuild our academic footprint and improve our research infrastructure. Please join me in congratulating and supporting Lorna in her new appointment.
joins 4-H as advisor for San Joaquin and Stanislaus counties
Emma Fete joined UCCE as an area 4-H youth development advisor for San Joaquin and Stanislaus counties on Dec. 4, 2017.
For five years prior to joining UCCE, Fete taught and developed various courses including online and hybrid variants as an instructor for the School of Communication at The Ohio State University. As a part of an interdepartmental team, she evaluated general education requirements for undergraduates. Fete also served on the Diversity Committee, analyzing and recommending departmental policies, hiring and recruiting strategies, and implementing training programs to best represent and serve diverse populations. From 2010 to 2012, she worked as an assistant language teacher for the Hiroshima Board of Education in Japan, where she taught and developed coursework in three prefectural high schools and a special needs school. From 2007 to 2010, Fete worked at WOSU Public Media, where she helped manage WOSU radio programming, fundraising and development efforts, and the station's community activities. She also has experience in local and state government as well as child-focused local non-profits. Fete is a dedicated horsewoman who was an enthusiastic 4-Her in her youth and continues to coach 4-H participants today.
Fete earned a Ph.D. and M.A. in communication at The Ohio State University and a B.A. in broadcasting from Otterbein University in Westerville, Ohio.
Fete is based in Stockton and can be reached at (209) 953-6118 and email@example.com.
Katherine “Kate” Wilkin joined UCCE on Sept. 18, 2017, as an area forestry/fire science and natural resources advisor in Sutter, Yuba, Butte and Nevada counties.
Prior to joining UCCE, Wilkin was a postdoctoral researcher at UC Berkeley where she developed techniques for the California Air Resources Board to better estimate wildfire emissions and collaborated on an ecosystem services project, including water and carbon, of restored fire regimes. From 2011 to 2016, she was a graduate student researcher at UC Berkeley, and at Cal Poly from 2007 to 2009. Wilkin also worked at Yosemite National Park, National Park Service's Inventory and Monitoring Program, California State Parks, and The Nature Conservancy on complex environmental issues including forest health, wetland restoration, fire management, visitor-use, and mine reclamation. She has been a member of the Northern California Prescribed Fire Council since 2011.
Wilkin completed a Ph.D. in environmental science, policy and management from UC Berkeley, an M.S. in biology from Cal Poly-San Luis Obispo, and a B.S. with a double major in biology and interdisciplinary studies (environmental science) from The College of William and Mary.
Wilkin is based in Yuba City and can be reached at (530) 822-7515 and firstname.lastname@example.org.
Oguns joins ANR as financial analyst
Tayo Oguns has joined Resource Planning and Management Office as a financial analyst.
He serves a critical role in strategic planning for future UC ANR staffing and personnel initiatives.
Prior to joining ANR, Oguns was a financial analyst at UC Berkeley.
He earned a bachelor's degree in finance at University of Massachusetts – Amherst and an MS in business analytics at Saint Mary's College of California.
Oguns is based at UCOP and can be reached at (510) 987-9028 and Tayo.Oguns@ucop.edu.
Three of the twelve awards announced for the upcoming International IPM Symposium will be given to UC Integrated Pest Management Program members.
Peter Goodell, UC IPM advisor emeritus, and Frank Zalom, professor in the UC Davis Department of Entomology and Nematology and former Statewide IPM Program director, were selected for the Lifetime Achievement Award.
The European Grapevine Moth Team was selected for an IPM Team Award for achieving the eradication of European grapevine moth only six years after its discovery in 2009. Team members helped growers in infested counties to monitor the pest and apply control measures on a timely basis. The team's research and extension efforts helped growers avoid losses to the pest every year until it was finally eradicated in 2016.
Lucia Varela, UC IPM advisor for the North Coast; Monica Cooper, UC Cooperative Extension viticulture advisor in Napa County; Walter Bentley, UC IPM entomologist emeritus; Larry Bettiga, UC Cooperative Extension advisor in Monterey County; Kent Daane, UC Cooperative Extension specialist in UC Berkeley Department of Environmental Science, Policy and Management; Rhonda Smith, UC Cooperative Extension advisor in Sonoma County; Robert Van Steenwyk, UC Cooperative Extension specialist in UC Berkeley ESPM; Joyce Strand, UC IPM academic coordinator emeritus; and Zalom.
Zalom, extension entomologist at UC Davis, also has an impressive record of furthering IPM. Zalom began in 1980 as the IPM Coordinator in California. Although he was responsible for advancing IPM in the state, Zalom championed the idea of promoting IPM on a regional and even national level. For 16 years, he co-chaired the American Public Land-grant University National IPM Committee, leading to the development of the Regional IPM Centers. Zalom believes that the science and implementation of IPM will reduce the impact of pests and pest management on agriculture and the environment.
One of Zalom's most successful projects was IPM implementation in almonds. Because of his research on navel armyworm, damage from the pest fell from 8.8 percent in 1978 to less than 1.5 percent in 1990, with a 40 percent reduction in insecticides.
The winners will receive their awards and recognition at the 9th International IPM Symposium March 19-22, 2018, in Baltimore, Md.
CAL FIRE honors Quinn-Davidson
Lenya Quinn-Davidson, UCCE fire advisor in Humboldt County, has been selected to receive a CAL FIRE Partnership Award.
“As one of the team members helping work towards the statewide goals for using prescribed fire, your work with CAL FIRE, local cooperators and other stakeholders has created invaluable partnerships and expanded the training opportunities that many agencies were previously unable to access,” Ken Pimlott, CAL FIRE director, wrote to Quinn-Davidson. “It is important to CAL FIRE to work collaboratively with our partners to achieve our common goals. In this instance, your cooperative approach produced results which exceeded the normal expectations. I thank you for your efforts to further the mission of CAL FIRE.”
Yana Valachovic, UCCE director and forest advisor in Humboldt and Del Norte counties, said, “This is an incredible achievement for someone early in their career and it is strong evidence of her leadership skills and all around excellence!”
Quinn-Davidson will receive the award on Jan. 8 at a ceremony at the California Highway Patrol Academy in Sacramento.