Posts Tagged: Payroll
On Aug. 8, 2020, President Trump signed an executive order for U.S. employers to have the option to defer the collection of employee payroll taxes through Dec. 31, 2020.
Two weeks ago, the Internal Revenue Service issued guidance on this optional program. This program would call for the OASDI Social Security taxes deferred from the employees' wages through Dec. 31, 2020, to be repaid by the employees during the January through April pay period of 2021 in addition to their regular OASDI Social Security withholdings for that period.
After this guidance from the IRS and the National Association of College and University Business Officers (NACUBO), and in consultation with the controllers at every UC location, UCOP has decided that the University of California system should not participate in this optional program at this time.
As you begin holiday celebrations and look forward to the new year, the UCPath Center has some important year-end and new-year reminders to share. Please read closely and mark your calendar for upcoming deadlines.
2020 payroll notices
- Employees paid monthly will receive payment for December 2019 earnings on January 2, 2020. View the 2020 monthly payroll calendar.
- Employees paid biweekly will receive the first paycheck of 2020 on January 8. View the 2020 biweekly payroll calendar.
New year, new benefit enrollments
It is important to make sure that the benefits you enrolled in during Open Enrollment are reflected correctly in your paycheck. Here's a checklist to compare against.
The following table illustrates the coverage begin date for Open Enrollment changes and the paycheck on which new benefit rates take effect.
Open Enrollment Coverage Begin Date
Paycheck Deduction begin date
*2020 Disability premiums for January and Flexible Spending Account contributions deduct from the 1/8/2020 paycheck for bi-weekly employees.
** 2020 Flexible Spending Account contributions deduct from the 1/2/2020 paycheck for monthly employees. 2020 Disability premiums for January deduct from the 2/1/2020 paycheck for monthly employees.
Jan. 18, 2020: Tax information deadline
The UCPath Center will begin processing W-2s in late January. In order to ensure that the information on your W-2 is complete, accurate and reaches you, please take the following steps by January 18.
- Verify your home mailing and personal email address in UCPath online. Even if you plan to opt for a digital W-2, it's important that UC can reach you.
- Verify your dependents. UC needs the social security numbers of your spouse/domestic partner and any dependents. To review and update, log into UCPath online and go to Employee Actions > Health and Welfare > Dependent Coverage.
- International workers: Verify your GLACIER account information. International persons receiving UC wages may receive either a W-2 or 1042-S. Verify that your email and home mailing addresses match exactly in UCPath online and in the GLACIER database to ensure that your tax information is sent correctly. You can also opt for an electronic 1042-S through GLACIER.
W-2s for the 2019 tax year
For the 2019 tax year, UCANR employees will receive two W-2 statements:
- W-2 statement from AYSO will cover your January – September 2019 paychecks.
- W-2 statement from UCPath will cover your October - December 2019 paychecks.
- If your first paycheck was after September 30, 2019, you will only receive one W-2 from UCPath.
- Opt-in to receive your W-2 electronically. It's easy, safe and convenient! Sign up today at UCPath online and click on Employee Actions >Income and Taxes> Enroll to Receive Online W-2.
- Box C of the 1095 Affordable Care Act form will display the UCPath address as your employer.
Federal and State Earned Income Tax Credit (EITC)
- All W-2 notifications include IRS Notice 797, alerting you that you may be eligible for the federal EITC, a benefit for working people with low to moderate income. To qualify, you must meet certain requirements and file a tax return, even if you do not owe any tax or are not required to file. The federal EITC reduces the amount of tax you owe and may give you a refund. For more information, visit the IRS website or contact the IRS at (800) 829-3676.
- Similarly, you may be eligible for the California EITC. To claim this credit, you must file a CA income tax return, and complete and attach the CA EITC form (FTB 3514). For more information visit the Franchise Tax Board website or call (800) 852-5711.
Claiming exemption from withholding
The IRS requires you to complete a new W-4 form each year if you are claiming exemption from tax withholding. If you wish to claim exemption from withholding in 2020, you must make this choice on UCPath online before Feb. 15, 2020.
Have questions or need help?
Please visit UCPath and click on “Ask UCPath Center” to submit an inquiry. You can also speak with an associate by calling the UCPath Center at (855) 982-7284 from 8 a.m. to 6 p.m., Monday through Friday.
In preparation for UCPath, a new version of the time reporting system (TRS) will be deployed in early September for August monthly timesheets.
- Monthly paid employees will use the new TRS to report August vacation and sick leave
- Wait until Monday, Sept. 9, to log into TRS (trs.ucdavis.edu) to enter your August leave usage
- Submit your August timesheet by Friday, Sept. 13
- Supervisors approve by Tuesday, Sept 17, 10 a.m.
If monthly paid employees submit their time before Sept. 9 in the old TRS, the timesheet WILL NOT be saved or processed!
Bi-weekly timesheets will process as normal during this time. Send questions to email@example.com.
“At this point, we are accepting applications to attend because we're exceeding capacity of the facility,” said Sherry Cooper, director of Program Support Unit. “New registrations will not be confirmed until you receive an email or phone call confirming your registration, so please wait for confirmation before making travel plans.”
Among those registered are 145 UC Cooperative Extension advisors, 71 UCCE specialists, 26 academic coordinators and administrators, 20 Agricultural Experiment Station faculty members and nearly 350 administrative and programmatic staff.
The President's Advisory Commission will meet on Monday afternoon and PAC members have been invited to stay to hear California Department of Food and Agriculture Secretary Karen Ross speak Monday evening, ANR leaders discuss “Charting a Sustainable Future for ANR,” and President Janet Napolitano speak on Tuesday.
The agriculture and natural resources industry leaders who serve on PAC will also join ANR members Tuesday morning to listen to keynote speaker Antwi Akom, UCSF and SFSU professor and founding director of Social Innovation and Urban Opportunity Lab (SOUL) and co-founder and CEO of Streetwyze. His talk is titled “Race, Space, Place and Waste: How Innovation, Education, and Inspiration Can Fearlessly Catalyze California Towards Becoming the World's Leader in Agriculture and Natural Resources Management.”
If you plan to tweet about the ANR Statewide Conference, the hashtag is #UCANRconf2018.
Given limited personnel and a short time since startup, IGIS has made significant contributions throughout ANR. There is a great need for the program within and beyond ANR, and IGIS personnel have shown impressive results in reaching out to the wider ANR community and external partners.
Here is a summary of the direction and next steps I provided to the IGIS Program Director:
- IGIS should focus on expanding capacity and reach with drones and prioritize investing in new technology.
- IGIS will work with the REC Directors to develop a call process to identify science leads who are interested in taking over full ownership of one or more of the flux towers.
- IGIS should discontinue its involvement with cataloguing dark data, but work with ANR Communication Services and Information Technology office (CSIT) to inform ANR academics that digitized documents are available in the ANR repository.
- Associate Vice President Powers and I will meet with Program Director Kelly to further discuss the proposal to re-characterize IGIS from a statewide program to a statewide academic service.
- IGIS will develop a business plan to continue to scale up services that are in demand by UC ANR academics and offer services in a way that decreases reliance on central funds.
- IGIS should update its website to clearly articulate to whom resources and services are available. When IGIS is not able to provide a service, to the degree possible, it should act as a clearing house and refer clients to other providers.
- IGIS should incorporate evaluation methods that focus on the effectiveness of workshops and services and the extent of IGIS' reach.
I look forward to working with IGIS as it pursues these and other opportunities that may arise.