Posts Tagged: Staff Personnel
UC ANR is unique in the UC system. Its advisors and staff work in 57 out of 58 counties in the state, supporting Californians with university-based research in the areas of healthy families and communities; sustainable food systems; sustainable natural ecosystems; water, including quality, quantity and security; and pests — endemic and invasive pests and diseases. Administrative staff support business operations, development services, resource planning and management and more.
Although there was a longstanding desire to create a staff mentorship program, ANR leadership realized that their organizational complexity would require a unique and focuses approach. They deemed creating a mentorship program a priority people goal in the 2016-2020 strategic plan, and after several years in the making, the first Mentor Orientation took place in December 2018.
“To develop the ANR Staff Mentorship Program, we adapted from UCOP, UC Davis and external organization mentorship program models,” explained Learning and Development Coordinator Jodi Azulai. These efforts led to a nine-month program, which consisted of three in-person workshops and monthly meetings between mentors and mentees — most of which took place via phone- or video-conferencing due to the geographic spread of their work locations.
July 23, 2019, marked the end of the successful pilot year. Since participating in the program, two participants have moved to advanced job classifications. A majority of mentors reported that their mentorship experience helped them to learn about themselves and would benefit their careers.
“The mentorship program granted me the privilege and honor of having an exceptional mentor — a leader, role model and friend who helped me gain the confidence and guidance I needed to grow within UC ANR and beyond,” shared one participant.
“We each have so much to offer one another, whether we serve as a mentor or mentee. The hard part is finding the time to listen,” said another mentee. “When someone makes time to feel, understand and relate to another person, we all grow. It has a ripple effect.”
Among the programs encouraging outcomes are the following:
- 100% of program participants found that the program benefits mentees
- 94% of participants found that one-on-one meetings were meaningful and that participating in the program enhanced their self-awareness
- 89% observed professional growth as a result of their participation
- 88% found that participating in the program grew their interpersonal communication, leadership, technical and other skills
- 84% have identified actions to enhance their development as a result of participating
“We understood the benefits of mentoring relationships before our program began, but we now have photos, data and personal feedback from attendees that reflects the significance for continuing this program,” Azulai said.
She and her team plan to send a six-month follow-up survey to 2019 participants in January to learn how mentees have come to regard their personal and career development and outlook since participating in the program. The second Staff Mentorship Program cohort will begin in January 2020.
This story was originally published as part of a series on staff mentorship programs in UCNet.
Every issue of UCnetwork will include:
- Our values at work – Stories that highlight systemwide programs and initiatives that reflect UC's values
- Ask HR – Your HR questions answered, with tips for making the most of valuable UC benefits
- Grow with UC – Information about systemwide UC professional development opportunities and resources for career advancement
- Making a difference – Stories of staff who bring UC's mission to life
- Stay healthy with UC – Health and wellness news, including health research from UC experts
- Staff Snapshot – Short, fun profiles contributed by UC staff
The editor welcomes your feedback as they work to make UCnetwork better with every issue. Please contact UCnetwork@ucop.edu with questions, comments or suggestions for future topics.
Dear UC ANR staff members,
Please complete UC's Staff Engagement Survey by June 7 if you haven't done it already. Your unique survey link is in an email from Willis Towers Watson. We are currently at 39% response rate, in third place for responses, trailing UC Merced staff at 42% and UC Santa Barbara staff at 40%.
UC is conducting the biennial Staff Engagement Survey to learn more about non-represented (policy-covered) staff impressions about working at the university.
During the week of May 13, UC ANR's policy-covered staff members were sent an email from Willis Towers Watson, a firm conducting the survey on UC's behalf, with an invitation to take the survey.
The survey was developed by the Council of University of California Staff Assemblies (CUCSA) in collaboration with Systemwide Human Resources and Willis Towers Watson.
This is not spam so please do not delete the email invitation.
The Staff Engagement Survey aims to help UC better understand the views, experiences and needs of policy-covered staff on topics related to working at UC ANR, including career development, performance management and workplace collaboration.
This is the fourth staff engagement survey; the last survey was in 2017. ANR's past survey results led directly to ANR Staff Assembly's increased focus on wellness, including guidelines for health meetings and UC Walks. By comparing the results of the past surveys, ANR Staff Assembly and Human Resources will get insight into areas where progress has been made and areas that need further effort and focus.
You can find information about past survey results on the ANR Staff Assembly website: http://staffassembly.ucanr.edu/Council_of_University_of_California_Staff_Assemblies/2017_UC_Staff_Engagement_Survey/
We encourage you to complete the survey, if you should receive it. It is an opportunity to provide direct feedback that will help shape how we work at UC ANR.
The survey is completely confidential. Individual responses to the survey and personally identifying information will not be shared with UC.
Note that union-represented employees will not participate in the survey because UC receives their feedback through their union representatives during the collective bargaining process.
If you have questions about the survey, please contact EmployeeSurveySupport@willistowerswatson.com.
Chair, UC ANR Staff Assembly
Executive Director, UC ANR Human Resources
The annual performance appraisal is an opportunity for staff and supervisors to recognize accomplishments, identify opportunities to build skills, and align individual efforts to high-level unit and division goals. Take time in the next month to review and reflect on the past year, and plan your future work with your supervisor.
The staff performance review period runs from April 1, 2018, through March 31, 2019. An annual appraisal should be completed for all ANR staff employees, including represented and non-represented, career and contract employees with at least six months of service as of March 31, 2019.
This year ANR Human Resources has modified the Employee Performance Appraisal Form to align with the UC system-wide core competencies and to prepare supervisors and employees for the future online appraisal process. Please plan to attend one of the upcoming webinars to learn more.
ANR Human Resources will host Zoom webinars for staff and supervisors during the month of March. Please hold one of these dates/times on your calendar:
- Employee Role: March 5, Tuesday, 9 a.m.–10 a.m.
- Supervisor Role: March 6, Wed., 3 p.m.–4:30 p.m.
- Employee Role: March 20, Wed., 10 a.m.–11 a.m.
- Supervisor Role: March 26, Tuesday, 3 p.m.–4:30 p.m.
- Zoom: https://ucanr.zoom.us/j/8151602829
- Telephone US: +1 408 638 0968 or +1 646 558 8656
- Meeting ID: 815-160-2829
If you are a supervisor, you only need to participate in a supervisor session.
More information about the annual process, including timelines, guidelines and Performance Appraisal Tools are available on the ANR Human Resources website http://ucanr.edu/sites/ANRSPU/Supervisor_Resources/Performance_Management.
Note: ANR staff based at the Office of the President will follow the UCOP-HR performance process with separate trainings, timelines and forms.
If you have questions regarding the appraisal process, please contact Mary Vlandis at email@example.com.
There are 19 wildfires threatening communities all over the state and causing concern for our friends and colleagues. We've been in touch with our colleagues in the fire zones and everyone is safe and, as far as we know, no ANR members have lost homes. Here's an update from the affected areas.
In Lake County, the UCCE office is closed and staff members have been evacuated from their homes since Saturday due to the Mendocino Complex fires.
Hopland REC was hit hard by the River Fire. The good news is the evacuation order was lifted Monday and all Hopland Research and Extension Center employees are safe and the headquarter buildings are undamaged. The guard dog that had gone missing has been found. The animals were moved on Friday and all livestock are safe and accounted for. Roughly 2500 acres of the upper pastures burned and the domestic water line from the spring is down. On Friday, Cal Fire set up Incident Command Post at Hopland REC with 6+ engines, three bulldozers and a water tanker. Kudos to John Bailey, superintendent and interim director, and staff for their efforts, which no doubt limited the damage.
UCCE Shasta office is open. Many staff members evacuated due to the massive Carr Fire. Last week, 4-H members helped relocate animals to safety. At least one 4-H family lost their home to the Carr Fire – and 4-H advisor Nate Caeton fears others he hasn't been able to contact in the West Side 4-H Club have lost homes – so the local UCCE staff is reaching out to see how they can help.
UCCE Mendocino office is open. All employees are safe and the office suffered no damage from the Ranch Fire.
UCCE Riverside office is open. A Master Gardener volunteer lost her home in Idyllwild to the Cranston Fire. UCCE Master Gardener coordinator Rosa Olaiz and the rest of the UCCE Riverside County staff are safe and are making plans to assist the volunteer.
UCCE San Bernardino office is open and all staff members are safe from the Cranston Fire.
As the fires are still active, we're continuing to monitor the situation and hope for the best.
Because emergencies can arise without warning, UC ANR Environmental Health and Safety has this Safety Note to help make plans http://safety.ucanr.edu/files/152253.pdf. You can also learn what to do before, during and after a fire at http://cesutter.ucanr.edu/LivingWithFire, a website by Kate Wilkin, UCCE forestry, fire and natural resources advisor for Sutter, Yuba, Butte and Nevada counties.
Thank you all for your hard work and dedication, especially those of you impacted by the fires.