Posts Tagged: Travel

Academic professional society meeting travel fund requests due Jan. 11

The Academic Assembly Council (AAC) travel fund supports professional societies that are recognized organizations holding regularly scheduled meetings primarily for the reporting and exchange of knowledge among members. The societies publish peer-refereed journals and/or edited proceedings of meetings to promote professional growth.

UC Cooperative Extension advisors, academic coordinators and specialists are eligible for one meeting approval per fiscal year (July 1 – June 30). AAC Program Committee approval is only for expense reimbursement from the Professional Society Meeting Fund. Leave with pay to attend the meeting must be approved by your immediate supervisor.

If you do not use the funds and do not notify Michelle Hammer Coffer (mahammer@ucanr.edu), you will be ineligible for funds for two years.

For guidelines for travel reimbursement, see https://ucanr.edu/sites/UCAAC/files/340495.pdf.  

Requests are due Monday, Jan. 11 at 5 p.m.

Comments invited for UC travel regulations

The University of California invites employee comments on a proposed revision to Presidential Policy Business and Finance Bulletin G-28: Travel Regulations.  The proposed policy revision includes the following key issues: 

• Incorporate Internal Audit Recommendation to include requirement for documentation to support business or first class travel.
• Incorporate Internal Audit Recommendation to include the need to document the business purpose of each day of travel.
• Addition of a new section within policy that addresses sustainable travel recommendations.
• Gender-neutral language

The proposed policy is posted at https://ucanr.edu/sites/anrstaff/Administration/Business_Operations/Controller/Administrative_Policies_-_Business_Contracts/Policy_and_administrative_handbooks/ANR_Administrative_Handbook/Recent_Updates.

If you have any questions or if you wish to comment, please contact Robin Sanchez at rgsanchez@ucanr.edu, no later than May 16, 2020. Please indicate “G-28 Travel Regulations” in the subject line.

IRS lowers mileage reimbursement rates

Effective Jan. 1, 2020, the university's mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will decrease in accordance with the Internal Revenue Service standard mileage rates published in IRS Notice 2019-215.

• The reimbursement rate for the use of a private automobile for university business travel will decrease from 58 cents per mile to 57. 5 cents per mile.
• The reimbursement rate for driving an automobile in connection with a move or relocation will decrease from 20 cents per mile to 17 cents per mile.

The mileage calculator in AggieTravel has been adjusted to reflect the new rate.

Iowa added to travel ban list

Iowa

On Oct. 4, 2019, the state of California added Iowa to Assembly Bill 1887. AB 1887 that restricts the use of State General Funds to pay for travel costs to states with laws that discriminate based on sexual orientation, gender identity, and gender expression, or to states that have passed a law repealing such protections.

Effective Jan. 1, 2017, this law prohibits state-funded travel to a state that has passed a law after June 26, 2015, that (1) authorizes discrimination based on sexual orientation, gender identity, and gender expression, or (2) voids or repeals existing state or local protections against such discrimination. The law identifies the University of California as an entity covered by the law.

The Attorney General maintains a list of states impacted by this legislation, as well as exceptions: https://oag.ca.gov/ab1887

The following states are currently subject to California's ban on state-funded and state-sponsored travel:

1. Alabama
2. Iowa
3. Kansas
4. Kentucky
5. Mississippi
6. North Carolina
7. Oklahoma
8. South Carolina
9. South Dakota
10. Tennessee
11. Texas

Frequently asked questions about the travel restriction can be found here.

UC hosts virtual Travel Roadshow for ANR Nov. 14

Priority boarding, preferred seating and upgrade opportunities are among the many perks the UC Central Travel Office program offers. Learn more from Yasmin Sidi, UCOP travel project manager, on Thursday, Nov. 14, 2019, 2 p.m. – 3 p.m. via Zoom.

Part of the Annual Travel Roadshow, this information session will be tailored to ANR employees and Aggie Travel.

Registration is required https://ucop.zoom.us/meeting/register/dffe74ee9f7bf8c5dc2040ba88984b7b.

Registering will enter you in a raffle for TWO (2) United Airlines tickets for travel within the United States.

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