Posts Tagged: Tu Tran
In a Feb. 28 meeting, President Napolitano, UC Davis Chancellor May, UC Berkeley Chancellor Christ and Vice President Humiston agreed to postpone UCPath implementation at UC Davis and UC ANR as recommended by the UCPath program leadership and its executive sponsors. This postponement is necessary to allow time to properly analyze and resolve critical issues related to the readiness level at UC Davis and the UC Davis Health System due to data accuracy and compounding complexities of the downstream system interfaces.
UC ANR's readiness to go live in UCPath meets required specifications thanks in part to our smaller population and a centralized administrative structure. However, it is not feasible for UC ANR to cut over to UCPath independent of UC Davis in the short time necessary to meet the April cutover because we use many UC Davis systems. Therefore, Vice President Humiston voted to postpone UC ANR's cutover as well.
Cutover activities for UC Berkeley will proceed as planned for the March and April dates.
We are working now with our partners at UC Davis and the UCPath central project team to analyze deployment options and to identify a new target go-live date. It is my sincere hope that we will be able to go live this summer in concert with our campus partners at UC Davis.
Although we are disappointed about the delay, I am proud of the outstanding work our teams have done to meet project milestones and demonstrate our readiness to go live on schedule. Our project team has been recognized for taking the lead role among UC locations in testing and readiness activities. I'd like to share VP Humiston's thanks to all involved for a remarkable job and ask that we stay engaged in this very strategic and important project.
We will use the next few months to continue our training and preparation activities so that UC ANR maintains its readiness level to achieve a smooth transition. We will keep you apprised of any updates.
Tu M. Tran
Associate Vice President, Business Operations
The formation of UC ANR as a stand-alone financial structure provides us a remarkable opportunity to improve efficiency, and strengthen compliance, accountability and security. Additionally, UC ANR is responsible for protecting a vast amount of electronic information ranging from personal data to highly valuable original research.
In order to protect personnel payroll records that will enable UCPath, as well as critical research data, we have collaborated with UC Davis to implement a multi-factor authentication (MFA) service called Duo. Duo adds a new layer of security to your online accounts. A more comprehensive description of Duo is available at http://ucanr.edu/mfa.
To support ANR-wide adoption of Duo MFA, I want to encourage all managers, supervisors and directors to make staff aware of the Duo initiative and actively encourage them to enroll. Your participation in this initiative will help protect UC ANR information assets and help us comply with laws and regulations pertaining to the protection of personal and confidential information. Thank you for your support as UC ANR implements this critical cybersecurity initiative.
Tu M. Tran
Associate Vice President, Business Operations
The Citrus Research Board and UC Agriculture and Natural Resources have established a $1 million endowment to fund the Presidential Researcher for Sustainable Citrus Clonal Protection at the UC Lindcove Research and Extension Center. The endowed researcher will provide a UC Cooperative Extension scientist a dedicated source of funds to support scholarly activities focused on the long-term sustainability of the citrus industry.
“I wish to thank the Citrus Research Board for establishing the Presidential Researcher for Sustainable Citrus Clonal Protection at LREC endowment,” said UC ANR vice president Glenda Humiston. “This gift, coupled with the $500,000 match from the UC Office of the President, will help to ensure the long-term success of exemplary research focused on the California citrus industry.”
UC President Janet Napolitano provided half the funds for the endowed researcher; the CRB donated the other half.
“We are gratified that President Napolitano has selected the CRB for this prestigious match program,” said CRB Chairman Dan Dreyer. “It will be invaluable in helping us to pursue critical research that will yield beneficial findings to support the sustainability of the California citrus industry.”
The new endowment supports the UC Citrus Clonal Protection Program, which distributes pathogen-tested, true-to-type citrus budwood to nurseries, farmers and the public to propagate citrus trees for commercial and personal use. The CCPP maintains blocks of trees that serve as the primary source of budwood for all important fruit and rootstock varieties for California's citrus industry and researchers.
The CCPP is a cooperative program between UC ANR, CRB, the California Citrus Nursery Board and the California Department of Food and Agriculture. CCPP director Georgios Vidalakis, UC Cooperative Extension specialist in plant pathology at UC Riverside, shared his appreciation for the efforts that led to the creation of the new endowed researcher position.
“My thanks to the citrus growers for their decades-long support, especially the members of the CCPP committee of the CRB for their vision, and UC's Greg Gibbs for coordinating all of the efforts,” he said. Vidalakis also praised Lindcove director Elizabeth Grafton-Cardwell “for making the case to our growers about the importance of this endowment and for making plans to house the UC ANR endowment at the LREC.”
A selection committee will award the endowment to a distinguished UC ANR academic. An annual payout will be used to provide salary, graduate student and/or program support. The researcher will be named for a five-year term. At the end of that period, the appointment will be reviewed and either renewed or taken back to a selection committee to choose another UC ANR academic.
“I would like to thank the CRB for this generous gift and their continued support of our research for CCPP at the LREC,” said Greg Gibbs,UC ANR director of major gifts.
The CRB administers the California Citrus Research Program, the grower-funded and grower-directed program established in 1968 under the California Marketing Act, as the mechanism enabling the state's citrus producers to sponsor and support needed research. More information about the Citrus Research Board may be found at www.citrusresearch.org.
The Presidential Researcher for Sustainable Citrus Clonal Protection is the fifth $1 million UC ANR endowment to support California agriculture. The other endowments are:
- UC Cooperative Extension Presidential Chair for Tree Nut Genetics, formed with the California Pistachio Research Board in October 2015
- UC Cooperative Extension Presidential Chair for Tree Nut Soil Science and Plant Water Relations, formed with the California Pistachio Research Board in October 2015
- UC Cooperative Extension Presidential Chair for California Grown Rice, formed with the California Rice Research Board in September 2016
- UC Cooperative Extension Presidential Chair for Agricultural Education in Orange County, formed with the Orange County Farm Bureau in October 2017
In 2017, ANR learned valuable lessons amid events within the UC Office of the President making necessary our examination of policy and procedures regarding University-purchased portable electronics. As you know, in December 2017, we placed a moratorium on the purchase of electronic devices while we conducted that review. Thank you for your patience during this process. Now that the policy review and the development of compliance standards are completed, we are lifting the moratorium. Let me advise you of the changes in policy and plans for UC ANR's Endpoint Security Management Initiative.
UC Systemwide Policy G-46 Scope
UC Systemwide Policy G-46establishes requirements for the use of University-purchased cellular phones and other portable electronic equipment and outlines the appropriate circumstances for purchasing these resources, specifically cell phones, MiFi's and tablets (e.g. Kindles, Androids & iPads). This does not include tablet PCs, running full versions of desktop operating systems, laptops, or laptops that can be converted to a tablet mode (e.g. Surface Pro, Notebooks, ThinkPads).
UC ANR Employee Eligibility Form for University-Provided Electronic Device (ANR G-46 Eligibility): If an employee requires a portable electronic resource and providing that resource represents a reasonable use of public funds, the Department (Unit) Head can authorize the purchase using the criteria within the ANR G-46 Eligibility Form.
ANR has determined that due to the inherent program delivery focus of certain ANR positions, the ANR G-46 Eligibility form is not required for UC ANR Advisors, Academic Coordinators/Administrators, ANR-based Cooperative Extension Specialists and Community Education Specialists.
UC ANR Employee Agreement Form for University-Provided Electronic Device (ANR G-46 Agreement): Prior to receiving a portable electronic device, all employees must sign a usage agreement acknowledging that the primary use of the resource(s) will be for official University business and that any personal use of the resources will be incidental in nature. This requirement applies to UC ANR Advisors, Academic Coordinators/Administrator, ANR-based Cooperative Extension Specialists and Community Education Specialists.
Currently the Controller's Office is piloting a web-based software to coordinate completion, tracking and storage of the new ANR forms. In support of our strategic goals to streamline administrative functions and modernize technology, we plan to make ANR G-46 Eligibility and G-46 Agreement forms part of this pilot. More information will be forthcoming in June. In the meantime, please use the paper forms found at the bottom of this page. There are FAQs within the G-46 policy describing preferred rate plans, approved vendors and other specifics regarding the purchase and use of cell phones, Mi-Fi's and tablets located here.
If you have questions about policy, contact Robin Sanchez, Controller's Office (firstname.lastname@example.org). If you have questions about ordering a cell-phone, Mi-Fi or tablet, please contact either Emily LaRue, BOC-K (email@example.com) or Sally Harmsworth, BOC-D (firstname.lastname@example.org).
The purposes of the above changes are to bring ANR into compliance with UC Systemwide policy and protect our academics and staff from incurring imputed income. Similarly, UC ANR's Endpoint Security Management Initiative is meant, in part, to comply with UC Systemwide IS-3 Cybersecurity policy. IS-3 will shield ANR staff and academics from external threats such as ransomware, information and privacy breaches, and data loss that could jeopardize our mission of public service, research, and education. What follows are details of the Initiative's goals and standards.
ANR Endpoint Security Management Initiative
In order to strengthen our cybersecurity posture and to comply with UC Systemwide IS-3 cybersecurity policy, ANR is launching an Endpoint Security Management Initiative covering all ANR-owned computers. The objectives of this initiative are:
- To better protect UC ANR-owned IT assets (hardware, software, data) via prevention, threat identification and detection.
- To automate computer updates and patch critical cybersecurity vulnerabilities in a timely manner to mitigate risks.
- To ensure computer security software is installed and updated to protect UC ANR-owned computers and data.
As a key component of this initiative, the ANR IT department will coordinate the computer procurement process and ANR will standardize on several Dell Latitude laptop and OptiPlex desktop computer models. All new computer purchase requests will be initiated using the ANR IT Help Desk ticketing system. ANR IT staff will consult with end users to determine appropriate laptop or desktop computer models to be ordered and will coordinate the placement of computer orders via the UC Davis AggieBuy system. New computers will be delivered to the ANR IT department in Davis to be configured and appropriate cybersecurity software installed before being shipped to the end user's location.
New ANR Procedure for Ordering Laptops and Desktop Computers
Effective immediately, all requests for laptop and desktop computer orders charged to ANR funds must be routed to the ANR IT department via the IT ticketing system. Due to ANR cybersecurity requirements, the use of UC purchasing cards or personal funds to purchase ANR-owned computers is no longer allowed.
(1) The end user will create a ticket in the ANR IT Ticketing System identifying the type of laptop or desktop computer to be purchased. The IT Ticketing System can be accessed in the ANR Portal via the “IT Help” button.
(2) As necessary, IT staff will consult with the end user to determine the appropriate laptop/desktop computer model and needed specifications. As part of this process, the end user will be provided an “ANR Computer Purchase Request Form.”
(3) The end user will complete and obtain unit financial approval on the “ANR Computer Purchase Request Form,” then upload the form to the IT ticket.
(4) The ANR IT department will place the order through AggieBuy and upload the "ANR Computer Purchase Request Form" as supporting documentation.
- The shipping location will be designated as the ANR IT department in Davis.
- As orders are entered into AggieBuy, standard ANR financial approval routing will occur.
(5) The ANR IT department will receive new computer equipment and provide appropriate ANR imaging and encryption and will then ship the equipment to the end user's unit location.
Detailed information on the ANR Endpoint Security Management Initiative and the ordering procedures will be posted on the ANR IT website by May 15. If you have questions about this initiative, please contact Tolgay Kizilelma at email@example.com.
ANR Associate Vice President - Business Operations
In my ANR Update message on Feb. 8, I shared a report released in January by the Huron Consulting Group on the UC Office of the President's (UCOP) organizational structure. President Napolitano's goal in commissioning that review was to improve the effectiveness and efficiency of UCOP, while aligning its work to best support the university's core mission.
As I mentioned last month, Huron offered options that we believe would harm ANR's ability to deliver our mission of research and extension and to bring UC to local communities in every part of California. We identified several issues with both options, chief among those were adding layers of administration between ANR and the UC president as well as between ANR and the public we serve. Those additional layers would likely increase administrative costs and reduce funding for program delivery. At the president's request, we have developed an alternative proposal that would strengthen ANR's ability to deliver our mission while also serving the needs of UCOP for better financial management and administrative efficiency.
A challenge we have faced for years is that about half of our budget flows through UCOP while we manage the remainder directly. ANR is the only major operating division at UCOP that directly conducts research and program delivery, with hundreds of employees throughout California deploying over $200 million in resources. This has caused a great deal of confusion for auditors and often led to budget cuts during calls to reduce UC administrative overhead. Our recommendation places the entire ANR budget into one operating unit/location within the UC Chart of Accounts and allows for more transparency to the public. It also improves ANR's opportunities to stabilize our funding, rebuild our academic footprint and enhance program delivery.
Unlike the institutions used as examples in Huron's report, there is no one flagship campus serving as California's land-grant institution; instead, the entire UC system is responsible for the land-grant mission. To effectively deliver that mission, ANR is structured as a large statewide operating unit administering over 300 Memoranda of Understanding with a wide array of public and private sector partners, including deployment of resources on multiple campuses across the UC system and in close partnership with local governments in every county. The Huron report recognized that housing ANR within one campus was suboptimal and could create perceptions of favoritism and inequities between the campuses. Our proposal calls for a collaborative relationship; injecting competition and administrative layers would not serve the UC system nor our stakeholders well.
Separating ANR's budget and FTE from UCOP offers many advantages to both entities. Under the proposal we have offered, the ANR vice president continues to report directly to the president, the ANR governance structure does not change and no people or infrastructure would be moved. The proposal does agree with the Huron recommendation that ANR funding should be changed to state appropriations and that reconnecting the UC Natural Reserve System to ANR offers improved research opportunities for both entities. We believe these changes would best achieve the president's objectives to better align UCOP support functions to campuses while enhancing the systemwide and statewide functions of a vital outreach and engagement arm of the university.
The president continues to analyze the different options before her to ensure UCOP is best serving the UC system as well as all Californians for the long term. We are excited to work closely with President Napolitano to strengthen UC as a premiere research and extension institute by giving these vital programs room to grow and better serve the critical needs of California's economy and communities. I will continue to keep you apprised as our discussions unfold.