County-Based Training Procedures

2024-2025 Checklist

This checklist helps you plan a county-wide in-person or virtual training for New or Returning Volunteers. You can find all the needed templates and forms in the County-Based Training Documents shared folder.

  1. Set a Training Date: For the 2024-2025 year, New Volunteer training has extra modules not included in Returning Volunteer Training. If training both groups together, start the New Volunteer training an hour earlier and begin with the 4-H Orientation and 2-Deep Supervision modules, then complete the other lessons with everyone.

  2. Record Attendance: Use the correct Attendance Sheet for New or Returning Volunteers. If training both groups together, fill out both sheets. Note: If someone misses part of the training, they must complete it to get attendance credit.

  3. Complete Quizzes: Each participant must take their own quiz. Collect quizzes at the end of the training. Quizzes can be done as a group during the training (recommended), or at the end individually. They are available as an Adobe PDF which you can download or as Google form that you can copy and use throughout the year in your county.

  4. Submit Attendance Sheets: Within 5 business days of the training, email the completed Attendance Sheets to idevelopsupport@ucanr.edu. Keep the original sheets and quizzes at your county office as per the CA 4-H's Records Retention Guidelines (PDF) (see Record of 4-H Adult Volunteer Orientation).

  5. Approve Volunteers: Follow the flowchart for approving new and returning volunteers in the enrollment system. By updating their records, you confirm that all steps have been completed.