University of California
The PI Hub
Step 7: Make Changes
Cost Transfers
A cost transfer is the movement of an expense from one account to another. Cost transfers are closely scrutinized by auditors and should be rare exceptions, not regular occurrences.
How |
When |
If you observe an incorrect expense on your ledgers, contact the BOC or your Unit Business Manager to initiate a cost transfer. See forms page |
The transfer must be recorded in the general ledger within 120 days from the close of the month in which the original charge is posted to the ledger. |
Other Changes or Revisions
Most changes to projects will require prior sponsor approval. Examples of these include:
- Re-budgeting
- Additional time to complete the project
- Change in PI or other Key Personnel
- Transfer of PI to another institution
- Change in scope of work
- Need for equipment not included in initial approved budget
- Out of state or foreign travel
All requests for changes or revisions should be submitted to the Office of Contracts and Grants for review and approval.
See the forms page to find useful forms that may be required.