Kuali Financial System cutoff dates, New Aggie Enterprise Financial System Town Hall, additional resources

For business managers, fiscal officers, Contracts and Grants accounting personnel, and all personnel who work with requisitions/purchase orders, invoices, check requests, deposits, expense reimbursements, and the UCPath HR and payroll system, below are upcoming system cutoff dates. Please consider the dates that have an impact on your department.

Below you will also find resources for the new Aggie Enterprise system, including information on weekly office hours, training and the Aggie Enterprise Pre-Go-Live Town Hall on Wednesday, Dec. 6. Please contact the Aggie Enterprise Project Team for questions. 

Thank you,

Tu Tran
Associate Vice President, Business Operations

Upcoming Cutoff Dates:

• 12/1/2023: Last day to make AggieBuy purchases
• 12/1/2023: UCPath funding entry transaction snapshot freeze (transactions entered after this date will not be reflected in new Chart of Accounts mapping however can be used to make sure proper funding is in place for the last two pay periods in the old FAU)
• 12/4/2023: Last day to submit Purchase Order invoice/payment request to your Business Operations Center team for processing
• 12/4/2023: Last day to submit AggieExpense reports
• 12/8/2023: Last day for non-purchasing agreements

Log in to the ANR portal and find the full list of Business Operations Center deadlines here and UCPath cutover deadlines here.

Weekly Office Hours

Kuali Financial System users are highly encouraged to join in via Zoom at any time during these sessions to ask questions and get assistance with Aggie Enterprise processes. These sessions will run through December 15. 

Mondays 10 to 11 a.m.: Navigation and Roles

If you actively use the Kuali Financial System and regularly rely on FIS/DS reports, it is strongly recommended that you to learn how to navigate within the new Aggie Enterprise system and what roles and training are available. Join via Zoom / Meeting ID: 313 828 8252 / Passcode: 622689

Wednesdays 9:30 to 10:30 a.m.: Chart of Accounts, Financials, Purchasing, Accounts Payable, Accounts Receivable (Supply Chain Management), Project Portfolio Management (All Projects) and Reports

For users working in current systems for the above functions, it is strongly recommended that you ask questions and learn about these functions within the new Aggie Enterprise system. Join via Zoom / Meeting ID: 313 828 8252 / Passcode: 622689

Training

Self-paced eLearning and instructor-led courses are available for sign-up in the UC Davis Learning Management System (LMS). Search “Aggie Enterprise” for a list of available courses. For the best experience, practice transactions and processes in the Hands-On Environment while taking the eLearning courses.

Aggie Enterprise Pre-Go-Live Town Hall

Hosted by UC Davis on Wednesday, Dec. 6 from 1 to 2:30 p.m., learn about the resources and support available to current Kuali Financial System/future Aggie Enterprise system users, and what to expect when the system goes live in January 2024. Register via Zoom 

Additional resources

UC Davis Aggie Enterprise website

Navigating Aggie Enterprise 6-minute video

The new UC Davis Chart of Accounts (COA) will replace the current Full Accounting Unit (FAU).
COA Resource Guide (PDF)
COA Quick Reference Guide (PDF)
COA Segment micro-learning videos and supplemental resources

Read more