- Author: Pamela Kan-Rice
This year's Electronic Records Day event “The Great Digital Transformation – What's in it for You?” – is a Zoom forum hosted by the UC Records Management Committee.
The hour-long webinar will take place Nov. 1 at 10:01 a.m. Speakers will include experts in UC archives, records management and privacy. The experts will focus on their areas of expertise regarding collaboration tools. Each area will provide a 15-minute presentation. After the presentations, there will be a Q & A.
Register at https://ucsb.zoom.us/webinar/register/WN_XWnemeUGTkmYn9aZLQb0Ow.
Information about the speakers and their talks:
Christina Velazquez Fidler is the digital archivist at the UC Berkeley Bancroft Library. She manages the maintenance and stewardship of born digital archival collections. She received her B.A. in English at Humboldt State University in 2005, her MLIS from San Jose State University in 2010 and has been working in the archives profession for over 10 years. She has previous work experience as a software implementation consultant, archives assistant at the California Academy of Sciences, and as the archivist at the Museum of Vertebrate Zoology at UC Berkeley.
Acquiring born digital collections in a remote environment requires new approaches and system dependencies. In this presentation, Fidler will discuss steps taken by the Bancroft Library at UC Berkeley to acquire born digital collections remotely during the COVID-19 pandemic and subsequent lockdown. Many of these approaches are now regular practice in the current hybrid environment. In the context of selected collections, Fidler will discuss the Digital Archivist's Resource Tool (DART) and other tools being used to secure remote acquisitions.
Eric Kalmin is the director of Records Management and Information Practices at UC Merced. In his current role, he is responsible for the operational oversight and development of the records management, information practices, and campus privacy programs.
Prior to joining UC Merced, Kalmin worked for California State Parks focusing on records management, archives, and digital transformation initiatives. Kalmin holds a master's degree in archives and records administration from San Jose State University.
Jordan Thaw is a Central Valley native and proud UC Merced alumna, graduating with a Bachelor of Science in Biological Sciences in May 2015. She began working at UC Merced in 2012 as a student assistant in the Physical Planning, Design and Construction department where she helped build their analog and digital archives.
In Thaw's current role as a records analyst in the Office of Legal Affairs, her major responsibilities include consulting with users about records management best practices and responding to CPRA and FERPA requests.
Presenters Kalmin and Thaw explore trends related to the adoption of digital collaboration tools in response to the COVID-19 pandemic – highlighting records management challenges and how campuses can raise awareness of the records they create, store and protect while collaborating virtually.
Kent Wada is chief privacy officer and director of policy and privacy for the University of California, Los Angeles.
Designated as the campus's first chief privacy officer, Wada addresses foundational privacy and data issues that have broad impact on the campus community, the academy, and the University mission. His office collaborates closely with other campus offices, including those with compliance authority for the protection of personal information and counterparts in the health sciences, to make UCLA a good steward of data. In his role as director of policy and privacy in the Office of Advanced Research Computing, Wada works broadly with the campus and its data and IT governance functions to help shape the institutional agenda for technology policy issues of strategic concern. He will give a brief presentation on digital collaboration tools and their impacts on privacy.
- Author: Jaki Hsieh Wojan, Chief Information Security Officer
To ensure information technology system security and stability, the UC ANR IT team will be performing scheduled maintenance routinely every third Sunday of the month.
Planned maintenance activities will occur in an eight-hour window from 8 a.m. to 4 p.m.
During the maintenance window, all systems will be down and unavailable, with the exception of email and Zoom meetings. We will do our best to quickly restore services. When systems are restored and available for your use, we will send an email.
Two reminder emails will be sent to you in advance of the scheduled maintenance:
- Monday, seven days prior to the scheduled maintenance
- Friday, two days prior to the scheduled maintenance
Thank you in advance for your patience and support. If you have any questions, don't hesitate to get in touch with IT at anritg@ucanr.edu.
- Author: Pamela Kan-Rice
On Monday, Dec. 27, 2021, all the ANR servers will be taken offline for planned annual ANR IT server maintenance during the upcoming curtailment.
There will be no access to the ANR portal, websites, file servers and applications, etc. between 7 a.m. and 4 p.m.
If you plan to work on something that requires information from the ANR servers, please access the necessary data before Dec. 27 to work offline. If you are scheduling social media posts for Dec. 27 during this time period, please don't link to ANR websites.
ANR email will be unaffected by the server maintenance.
ANR IT plans to carry out these critical projects during the curtailment period to have a minimal impact on our colleagues.
- Author: Stephen Edberg
Have you heard of Box?
UC Davis staff, students and faculty are entitled to an account with the cloud file-sharing service box.com; this covers most ANR staff. It includes the ability for users without ANR Portal accounts to send files to ANR staff. Because it can do much of what the File Vault can do and so much more, we are retiring the File Vault service in the near future. The instructions below provide Box equivalents to the main File Vault functions. If you have any questions or concerns, let us know via help@ucanr.edu or https://ucanr.zendesk.com.
If you have a UC Davis account, go to https://ucdavis.box.com and log in using your UC Davis username and password (what you use, for instance, to log in to the Time Reporting System). Several other UC campuses have box.com agreements, although the configurations may differ. For more information, see:
Some comparisons between Box and File Vault
Details |
File Vault |
Box |
Total space available |
Unlimited |
Unlimited |
Maximum file size |
975 MB |
15 GB |
Length of time uploads by outside users are kept |
30 days (1) |
Indefinitely |
Can the tool convert documents to PDF or resize/rotate images? |
Yes |
No |
(1) Uploads in the File Vault are deleted after 30 days unless you 'claim' them, at which point they have the same expiration options that other files do.
Dates to remember
Sept. 2, 2019 |
File Vault uploads will be disabled but existing files will still be available for download |
Oct. 1, 2019 |
File Vault will be completely disabled and unavailable to all users |
Dec. 2, 2019 |
Any remaining files in the File Vault will be deleted |
More information
- UC Davis Box FAQ
- Box.com support
- Box University - online classes and videos on how to use various Box features. You will need to log in using your UC Davis credentials:
- Select Login with Box
- Select Use Single Sign On (SSO)
- Enter your @ucdavis.edu email address
- If you aren't already authenticated with UCDavis, you'll be asked for your UCDavis Username and Passphrase
Also, we're planning to host a webinar training session on Zoom to help anyone with Box basics. Look for that announcement soon.