The secretary records all of the business of the meeting and a record of each member’s attendance. Secretaries provide a report at each meeting by presenting the minutes from the previous meeting. This can be done by providing a handout or by reading the minutes aloud, and must be approved by the entire group. Once minutes are approved, they become the official record of the business that was conducted at the meeting. Secretaries should record full minutes as soon as possible after the conclusion of the meeting so that the discussion is fresh in their mind. Keep all meeting minutes in one safe place so they can be referenced as needed.