Posts Tagged: travel expenses

IRS lowers mileage reimbursement rates

Effective Jan. 1, 2020, the university's mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will decrease in accordance with the Internal Revenue Service standard mileage rates published in IRS Notice 2019-215.

• The reimbursement rate for the use of a private automobile for university business travel will decrease from 58 cents per mile to 57. 5 cents per mile.
• The reimbursement rate for driving an automobile in connection with a move or relocation will decrease from 20 cents per mile to 17 cents per mile.

The mileage calculator in AggieTravel has been adjusted to reflect the new rate.

 

New travel policy takes effect Jan. 1, 2019

A new policy change will become effective Jan. 1, 2019 (see Policy & Procedure Manual 300-10).

Beginning Jan. 1, 2019, AggieTravel expense reports submitted more than 60 days after the last day of travel or entertainment will be reported as taxable income to the employee. This includes all Travel Card, direct billing CTS, and out of pocket expenses.

This policy change was announced in August (see https://supplychain.ucdavis.edu/news/taxation-late-reports).

Any questions should be directed to the BOC Kearney for UCCE locations and the BOC Davis for all other units.

 

New travel reimbursement rates effective Oct. 15

New reimbursement rates are coming in mid-October for lodging and meals for UC business travel, the UC Office of the President announced last week.

• Lodging reimbursement within the lower 48 states will be capped at $275 per day, before taxes and other hotel fees. Under existing policy, all reasonable rates for the locale are permitted. If, under the new policy, a traveler is unable to secure a room at or below $275, the traveler must submit written justification as to why a rate under the cap could not be obtained and provide screenshots of price comparisons within the proximity of the meeting location. The price comparison will need to be performed at the time of booking.
• Meal and incidental expenses reimbursement will be $62 per day, down from $74

For more information:

UC Davis Accounting and Financial Services has posted more information, including Q&As, regarding the changes to UC Policy G-28.

New travel reimbursement rates, effective Oct. 15

See all Travel & Entertainment Frequently Asked Questions

AggieTravel replacing MyTravel in November

AggieTravel is replacing MyTravel, the UC Davis travel and entertainment expense reporting system. ANR's go-live date for AggieTravel has been rescheduled to mid-November. This delay is due to a slow-down in the implementation schedule across the UC Davis campus in order to provide more support to each group that joins.

“Thanks to all of you have already spent time in the AggieTravel test area familiarizing yourself with the system,” said Sally Harmsworth, associate director of Business Operations. “The test area will continue to be available until go-live.”

To visit the AggieTravel test area, go to https://implementation.concursolutions.com and log in with loginID@ucdavis.edu. The password is “welcome1.”

A recording of an in-person training is available:

• Aggie Travel Training, Pt.1 Duration: 00:47:25
• Aggie Travel Training, Pt.2 Duration: 1:25:57

A schedule of in-person training in Davis is available at http://afs.ucdavis.edu/systems/aggie-travel/at-project/sys-train-depl/training.html.

Additional information and resources for AggieTravel are available at http://afs.ucdavis.edu/systems/aggie-travel/index.html.

Harmsworth will relay updates received from the UC Davis AF&S Travel Department.

 

Travel funds available for CE specialists to collaborate with CE advisors

ANR will be making additional travel support available for UC Cooperative Extension specialists to collaborate with UCCE advisors in FY 2016/17. With the level of funds available, each specialist may apply for up to $2,500 for FY 2016/17 (funds must be expended by June 30, 2017). These travel funds must be utilized by the UCCE specialists only and cannot be used for out-of-state travel.

Completing a short online survey is the only step in accessing these funds.

A brief survey form is accessible from your ANR Portal. The survey asks 

• Name and title of specialist requesting support
• Project/Program name
• Brief project description (one paragraph)
• Collaborating advisors

While there is no deadline for applications for these travel funds, they must be expended in the current fiscal year.

"We are pleased that we are able to take this step to assist in meeting an identified need," said Wendy Powers, associate vice president.

UCCE specialists may apply for funds directly at http://ucanr.edu/survey/survey.cfm?surveynumber=18400.

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