Posts Tagged: mileage

UC increases mileage reimbursement rates

In response to gasoline price increases, the IRS recently announced a mid-year mileage rate reimbursement adjustment, and the University of California is increasing its mileage rates accordingly.

Effective Friday, July 1, 2022:

• The reimbursement rate for the use of private automobiles for University business travel will increase from 58.5 cents per mile to 62.5 cents per mile.
• The reimbursement rate for driving an automobile in connection with a move or relocation will increase from 18 cents per mile to 22 cents per mile.

The new Mileage Log form can be found on the Travel & Entertainment Forms webpage. 

On the website, you will also find the Mileage Log form with the previous rates, which should be used for travel through Thursday, June 30, 2022.

Mileage reimbursement rate changes effective Jan. 1, 2016

The University's mileage reimburse rates for expenses incurred in connection with the business use of a private automobile will decrease in accordance with the Internal Revenue Service standard mileage rates published in IRS Notice 2016-1. The following new rates are effective for expenses incurred on or after Jan. 1, 2016:

• The reimbursement rate for the use of a private automobile for University business travel will decrease from 57.5 cents a mile to 54 cents a mile.
• The reimbursement rate for driving or shipping an automobile in connection with a move or relocation will decrease from 23 cents a mile to 19 cents a mile.

I would like to remind the campuses that we are considered a public agency. As such, we should use University resources in a prudent manner. University employees traveling on official business shall observe normally accepted standards of propriety in the type and manner of expenses they incur, and avoid any expenditure that would appear extravagant or lavish under the circumstances.

Business and Finance Bulletin G-28, Travel Regulations, will be revised to include the mileage rate change. If you have any questions, please call John Barrett at (510) 987-0903.

Nathan Brostrom
UC Executive Vice President and Chief Financial Officer

New mileage reimbursement rate

The new UC mileage reimbursement rate, effective July 1, 2011, is 55.5 cents per mile for expenses incurred in connection with the business use of a private automobile.  The new mileage reimbursement rate for driving or shipping an automobile in connection with a move or relocation is 23.5 cents per mile.  The mileage reimbursement rate for 4-H volunteers remains 20.0 cents per mile.  

For more information, county-based Cooperative Extension employees should direct questions to Lorraine Holm at lholm@uckac.edu or (559) 646-6590, or Nora Rodriguez at nrodriguez@uckac.edu or (559) 646-6532. All other employees should direct questions to Nikki Humphreys at nrhumphreys@ucdavis.edu (530) 754-8510, or Catalina Preciado at capreciad@ucdavis.edu or (530) 754-8514.

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