Canva now available to UC users

We're excited to announce our partnership with Canva, the all-in-one graphic design platform with leading-edge visual communication and design tools.

UC ANR staff can purchase Canva Pro subscriptions to enhance their design capabilities.

Cost

• The UC-negotiated annual rate is $94 per user license recharged to the department (regular rate = $120/year).
• Licenses purchased in July will run through the FY 2025.
• Orders placed after July will be prorated to the fiscal year.
• Users purchasing a license will have the option to renew each July.

How to order

To request a Canva license, take the following steps:

• Contact CDWG at Scott.Mueller@cdwg.com for a quote. Include your department's name and the number of seats requested.
• If you are requesting licenses for multiple users, you may attach a spreadsheet listing the members' names. We encourage departments to purchase seats in bulk in order to facilitate the process.
• After receiving a quote, contact your business manager to make the purchase.
• Once UC ANR Canva administrators receive notification of a seat new purchase, we will place the buyer in the corresponding Canva Team and Group.

Teams

Users will be added to one of two UC ANR Canva Teams. The UC ANR Communications Team will include staff from our statewide programs. Each program will be assigned a group that can easily share content with users in other groups.

The UC ANR General Team has been set up for users in all other departments/units.

Additional important information

What if I already have a current UC-paid Canva account?

Existing users won't automatically be added to the new UC contract and teams. They can still access Canva how they did previously. However, they are strongly encouraged to sign up for a new account at the lower user rate of $94/user/year.

If you join the new UC Canva account, Canva will refund the remainder of prepaid Pro licenses, but those users will have to move their designs over to the new account using these instructions.

Anyone with an existing paid Canva license will still have access to the teams they had access to before switching over to a new UC account.

What is the turnaround time between placing an order for Canva Enterprise and account activation?

Canva & CDWG are aiming for a two-day (2-day) provisioning window, but this timeframe may be slightly longer during the initial months due to order volume. This timing may improve after the first few months as the volume of orders evens out.

How do I access my new Canva account?

With their license purchase, staff users will access Canva using their Single-Sign-On (SSO) credentials. New users will receive a welcome email.

What if I already have a current UC-paid Canva account?

Existing users won't automatically be redirected to SSO, but can still access Canva the way they did previously. However, they are strongly encouraged to sign up for a new Canva Enterprise account at the lower user rate of $94/user/year. Current Canva users on UC-paid accounts will be given a grace period to purchase a new license.

Canva will refund the remainder of prepaid Pro licenses, but those users will have to move their designs over to the new account using these instructions.

Anyone with an existing paid Canva license will still have access to the teams they had access to before switching over to a new UC account.

What if I already have a “5-for-1” Canva license?

Canva is phasing out 5-for-1 licenses as of November 2024. Users with these accounts can keep them until they phase out, but as of November 2024, they will need to purchase a new Canva Enterprise account at the $94/user/year rate (prorated to their purchase date).

Existing 5-for-1 account holders will not be able to use SSO for sign-in and have fewer features than Canva Enterprise accounts.

Can existing UC Canva users transfer their designs?

Yes, existing UC Canva users will be able to seamlessly transfer designs over from one team to another using these instructions.

What level of data is Canva approved for?

Canva is approved for P1 and P2 data only. For more information, see Data Classifications.

Canva will not have the ability to detect or block P3 or P4 data. Please ensure that you are not including this level of data when using Canva.

Have the Canva AI features been approved at the system level?

All AI features have been disabled and may be enabled in the future when they are reviewed.

Where can I get help?

See Canva's robust help resources.

Who are the main contacts at UC ANR if I have additional questions?

Doralicia Garay, Social Media Strategist, dgaray@ucanr.edu

 

Read more